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Operational execution icon
Operational Execution
Task Management
Recurring Task Schedules
Checklists & SOPs
Chats & Announcements
Performance Reporting
Facility maintenance icon
Facility Maintenance
Work Order Management
Equipment Tracking
Preventive Maintenance
Inspections and Audits
Analytics Reporting
Safety and compliance icon
Safety & Compliance
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Inspections and Audits
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Temperature Monitoring
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Corrective Actions
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Incident Reporting
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Workflow Automation
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Explore our Platform

Transparent task management for every operation.

Empower your frontline workers and gain complete visibility into your operations with Xenia’s flexible digital task tracking.

One robust checklist solution for every use case.

Ditch the clipboards and binders and digitize your procedures for more accessibility and better operational compliance.

Increase operational clarity, boost accountability.

Assign, track, and manage your team from your desk or on the go with customizable accountability tools for every industry.

Reduce the work it takes for work orders.

Submit and complete work orders with simple yet robust tracking features for every last-minute fix or technical request, every time.

Simplify audits and inspections.

Complete and manage inspection and audit procedures to streamline quality assurance and maintain compliance.

Simplify every area of your maintenance operations.

Anticipate maintenance needs and improve processes over time with digital tracking and maintenance reports.

Centralize communication for your frontline. 

Boost collaboration and increase communication with digital messaging that keeps your team connected regardless of location.

Easily manage employee information.

Find the staff info you need, whenever you need it, with employee directory features that keep staff details organized and accessible.

Streamline operations with deeper insights.

Dive deeper into team processes, maintenance procedures, task details, assignments, and more with our robust analytics suite

Task Management

Assign Tasks and Track Progress, Any Time, Anywhere

Empower your frontline workers and gain complete visibility into your operations with Xenia’s flexible digital task tracking.

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Checklists & SOPs

Create Custom Templates for Every Process

Ditch the clipboards and binders and digitize procedures, inspections, checklists, meeting agendas, data logs and more.

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Chats & Announcements

Unify Communication for Your Frontline

Boost collaboration and increase communication with digital messaging that keeps your team connected regardless of location.

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Recurring Schedules

Build Schedules for Recurring Task Management

Schedule recurring work assignments on a calendar to ensure accountability of weekly and monthly tasks.

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Performance reporting

Report on Work by Teams, Assets and Locations

Improve productivity, accountability and transparency with easy-filter, drag and drop reports in PDF and Excel format.

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Work Order Management

Deploy End-to-End Work Order Management

Submit and complete work orders with simple yet robust tracking features for every last-minute fix or technical request.

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Preventive Maintenance

Centralize Preventive Maintenance on One Calendar

Schedule recurring work orders on a single calendar at any time cadence with easy filters to view by asset, location, priority and more.

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Inspections & Audits

Conduct Inspections and Audits with Ease

Complete and manage inspection and audit procedures to streamline safety measures, quality assurance and compliance.

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Equipment Tracking

Track Work History for Every Asset

Link assets to work orders and view asset work history. Tag assets with QR codes for on the job asset maintenance documentation.

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Reporting

Generate Reports for Ultimate Clarity

Ensure the integrity of your operation with easy-filter, drag and drop asset reports that improve safety, compliance and transparency.

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Inspections & Audits

Adopt Safety Culture as a Priority

Conduct regular inspections to identify hazards and risks. Assign, track and communicate corrective action to ensure safety.

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Temperature Monitoring

Simplify Food Safety with Bluetooth Temperature Sensors

Log temperatures of freezers, refrigerators, and food probes with Bluetooth sensors to ensure accurate logs for HACCP and FSMA compliance.

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Corrective Actions

Deploy and Track Corrective Actions in Record Time

Generate work orders directly from failed inspection steps and track progress towards completion to enable corrective action accountability

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Incident Reporting

Report and Log Incidents for Worry-Free Operations

Log any data or incident with notes, images and more to ensure compliance and legal protection for your facilities and frontline teams.

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Corrective Action

Build Workflows to Automate Corrective Action

Create smart inspections with steps that trigger automations when a flagged response is met, like a failed step or an out of range temperature recording.

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Task Management

Assign Tasks and Track Progress, Any Time, Anywhere

Empower your frontline workers and gain complete visibility into your operations with Xenia’s flexible digital task tracking.

Xenia Mockup
Checklists & SOPs

Create Custom Templates for Every Process

Ditch the clipboards and binders and digitize procedures, inspections, checklists, meeting agendas, data logs and more.

Xenia Mockup
Chats & Announcements

Unify Communication for Your Frontline

Boost collaboration and increase communication with digital messaging that keeps your team connected regardless of location.

Xenia Mockup
Recurring Schedules

Build Schedules for Recurring Task Management

Schedule recurring work assignments on a calendar to ensure accountability of weekly and monthly tasks.

Xenia Mockup
Performance reporting

Report on Work by Teams, Assets and Locations

Improve productivity, accountability and transparency with easy-filter, drag and drop reports in PDF and Excel format.

Xenia Mockup
Work Order Management

Deploy End-to-End Work Order Management

Submit and complete work orders with simple yet robust tracking features for every last-minute fix or technical request.

Xenia Mockup
Preventive Maintenance

Centralize Preventive Maintenance on One Calendar

Schedule recurring work orders on a single calendar at any time cadence with easy filters to view by asset, location, priority and more.

Xenia Mockup
Inspections & Audits

Conduct Inspections and Audits with Ease

Complete and manage inspection and audit procedures to streamline safety measures, quality assurance and compliance.

Xenia Mockup
Equipment Tracking

Track Work History for Every Asset

Link assets to work orders and view asset work history. Tag assets with QR codes for on the job asset maintenance documentation.

Xenia Mockup
Reporting

Generate Reports for Ultimate Clarity

Ensure the integrity of your operation with easy-filter, drag and drop asset reports that improve safety, compliance and transparency.

Xenia Mockup
Inspections & Audits

Adopt Safety Culture as a Priority

Conduct regular inspections to identify hazards and risks. Assign, track and communicate corrective action to ensure safety.

Xenia Mockup
Temperature Monitoring

Simplify Food Safety with Bluetooth Temperature Sensors

Log temperatures of freezers, refrigerators, and food probes with Bluetooth sensors to ensure accurate logs for HACCP and FSMA compliance.

Xenia Mockup
Corrective Actions

Deploy and Track Corrective Actions in Record Time

Generate work orders directly from failed inspection steps and track progress towards completion to enable corrective action accountability

Xenia Reports Mockup
Incident Reporting

Report and Log Incidents for Worry-Free Operations

Log any data or incident with notes, images and more to ensure compliance and legal protection for your facilities and frontline teams.

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Compliance Audits

Stay Protected with Compliance and Legal Records

Create SOPs, checklists and inspections for any process. Require images, notes and data records for ultimate transparency and accountability.

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MulTI-Location

Manage Every Location with One Operations Platform

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.
Unlimited Workspaces
Toggle Between Locations
Unified Reporting
Powerful Dashboard
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Xenia Workflows

All your work.
In one place.

Choose a Workflow Stage

Create Templates for Every Process

Start with a prebuilt template or create from scratch with Xenia’s easy to use Template builder.

Assign Work to with Complete Clarity

Attach templates, images, or documents to clarify work. Assign a category, priority, location, asset and due date for every task.

Schedule Future Work in Seconds

Quickly create schedules and calendars for recurring tasks and work orders to manage inspections, PPMs, meetings and more.
Xenia Mobile Create Work Order GIFXenia Mobile Tasks GIF

Complete Work Anytime, Anywhere

Get notified, record work data, capture images, complete templates and more in a frontline friendly mobile experience.

Empower Teamwork and Accountability

Ask for help, notify a manager, and stay connected to your department with Clearly communicate with team and management with integrated internal chat.

Track Live Progress of Every Task

View status updates, time spent, images and template progress on every work order to uncover roadblocks and opportunities for improvement.

Report on Every Data Point

Filter, organize and export work orders and template data to PDF and Excel for transparent communication, compliance and accountability.

Impactful Tools For Every Role

Xenia is tailor made for your entire team, empowering complete operational clarity.

Growing with 10,000+ customers, rapidly!

Demos restaurant logo
"Implementing Xenia has seamlessly knit together our multiple locations, boosting operational standards to ensure every guest experiences our Demos and PDK excellence."

"Xenia streamlined our digital operations, eliminating the constant chatter over email and text messages while centralizing our standard operating procedures & alerts.”

Demos' Restaurant
President & Owner• Food & Beverage
Power Works Electrical logo
“I use Xenia all the time. I love it... For instance, I have a three-step estimating process... it works really well. Our use of Xenia's automations has made the process much easier.”

"Safety and operating procedures are absolutely critical for us. Xenia makes it extremely easy to use with as much flexibility as you could ever need."

Power Works Electrical
General Manager / Senior Estimator • Hospitality
Temp Stop logo
"There's more getting done. That's what we wanted. The managers are occupied, Xenia acts as a second set of eyes in the store, with its recurring tasks and digital audit trail.”

“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”

Tempstop
Owner • Retail
Service source logo
"Xenia's inspection and audit tools have revolutionized our approach to compliance and safety. With Xenia, we've seen increased adherence to company policies reducing compliance-related issues and incidents.”

“The gamechanger for us was how quickly our employees were able to start using the solution; we all feel empowered by the speed of reporting an issue or completing an inspection right from the Mobile App.”

ServiceSource
SVP of Operations • Nonprofit
Tipsy Putt logo
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”

"Xenia has been pivotal in optimizing our daily operations, ensuring each location upholds our high standards of service and safety.”

Tipsy Putt
Chef / Operator • Hospitality