Property MANAGEMENT SOFTWARE

Transform chaotic property management into streamlined operations

Elevate property management with integrated maintenance and operations management to streamline work orders, preventive maintenance, tenant requests, inspections, chats and more!

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Rated 5 stars by our users

Trusted by Teams Around the World

Manage Every Property with Ease

Work Order Management
  • Assign to teams and individuals
  • Attach details such as asset, location, category
  • Create work order from image
  • Live progress tracking & reports
Preventive Maintenance
  • Schedule recurring work orders
  • View monthly, weekly & agenda calendars
  • Mobile notifications
  • Detailed asset work history
Tenant Request Management
  • Tenant work order request submission portal
  • Request management dashboard
  • Quick approve, assign and track
  • Track work order costs
Checklist & Inspection Builder
  • Create inspections, logs, SOPs and checklists
  • Public link for guest submissions
  • Live progress dashboard
  • PDF & Excel reports
Procedure Template Library
  • Hundreds of ready-to-use templates
  • Use as is, or customize in Xenia
  • Updated daily with new templates
Team Chats
  • Individual and team chats
  • Company announcements
  • In-task chats for teamwork
  • Secure message history
Analytics and Reports
  • Work order summary table
  • Analytics Dashboards
  • Easy filter, sort & drag and drop organization
  • Export reports to PDF & Excel

Join the movement Optimize with Xenia

Work Order Management

Assign, Track, and Measure Work Orders Across Multiple Properties

View availability and assign tasks to teams or individuals
Monitor task progression in real-time across devices
Attach inspections, SOPs, logs, and checklists to standardize work
Generate insightful reports to evaluate team efficiency and tenant satisfaction
Preventive Maintenance

Safeguard Assets with Preventive Maintenance Schedules

Consolidate preventive maintenance into a single, user-friendly calendar
Schedule cleanings, damage inspections, and inventory checks for every property
Set recurring work orders for any time cadence and view monthly, weekly or daily work
Flag failed inspections, assign corrections and track progress in real time
Tenant Request Management

Enhance Tenant Satisfaction with Timely Request Handling

Simplified resident app to request, track, and chat about work orders
Share live progress with tenants and communicate with integrated chats
View inbound requests, approve and assign to teams for completion
Track resources and costs related to each request to optimize operations
Property Inspections

Complete Mobile Property Inspections with Ease

Access a free public library with 100s of inspection templates
Require images and notes for failed inspection steps
Assign to teams with live progress tracking and checklist scoring
View every entry in full detail, export reports to PDF & Excel
Operations Template Builder

Design Tailor-Made Templates Customized for Each Property

Design detailed templates with unlimited steps and diverse response types
Monitor each submission in real time with checklist scores, images, and notes
Add image and note attachments to each step for better instruction clarity
Export detailed reports and share with property owners, promoting transparency
Team Chats

Boost Team Coordination with Instant Messaging and Announcements

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
Analytics Reports

Analyze Work Across Every Property, Asset and Team

Gain insights from analytic summaries on every property, asset and team
Filter and organize reports by category, asset, location, and assignee
View charts to identify trends, potential issues, and growth opportunities
Export reports in PDF or Excel for easy sharing and analysis
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Trusted by Operators Across the World

Speed up request resolution—boost tenant happiness.

Assign tenant-requested tasks in seconds
View available staff and prioritize workflow
Set request start times and clarify deadlines
Measure time to resolution, continuously improve

Simplify property preventative maintenance.

Create recurring preventative maintenance tasks
Access a dedicated asset log and work history
Create and complete step-by-step inspection checklists
Spot patterns with maintenance reports and analytics

Create, track, and complete punch lists quickly.

Attach notes, documents, or photos to tasks
Assign staff corrections instantly
Export punch lists for easy distribution
Store and access historical checklist information

Collaborate with your entire team—from anywhere.

Send instant messages and create group chats
Access a dedicated vendor directory
Track the progress of assigned tasks in real time
Include in-task notes and photos for clarity
TEMPLATES

Get a head start with templates

Xenia templates give you ready-to-use checklists for hundreds of different use cases so you can save time and leave the heavy lifting to us.

Xenia for Property Management

Customizable templates for all your property management needs.
Explore Templates