Transform chaotic property management into streamlined operations
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- Assign Tasks to Teams or Individuals
- Attach asset, location, category & priority
- Create work order from image
- Live progress tracking & reports
- Schedule recurring work orders
- View monthly, weekly & agenda calendars
- Mobile notifications
- Detailed asset work history
- Create inspections, logs, SOPs and checklists
- Public link for guest submissions
- Live progress dashboard
- PDF & Excel reports
- Hundreds of ready-to-use templates
- Save and customize to your operations
- Assign to teams or distribute public submission URL
- Inspection Templates with If/Then Logic in Steps
- Trigger Follow-up questions
- Trigger Notifications and Corrective Actions
- Review Templates Submissions for Failed Steps
- Schedule or Assign Corrective Actions
- Connect Resolution to Issue Identified for Analysis
- View every task or work order
- View asset work schedules
- Store images of asset
- Track cost of maintenance
- Individual and team chats
- Company announcements
- In-task chats for teamwork
- Secure message history
- Work order summary table
- Analytics Dashboards
- Easy filter, sort & drag and drop organization
- Export reports to PDF & Excel
Assign, Track, and Measure Work Orders Across Multiple Properties
Safeguard Assets with Preventive Maintenance Schedules
Design Tailor-Made Templates Customized for Each Property
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Try Xenia Out For Free and Streamline Operations
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Complete Mobile Property Inspections with Ease
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Ensure every issue is addressed and resolved
Enhance Tenant Satisfaction with Timely Request Handling
Maintain Detailed Records for Optimal Asset Health
Boost Team Coordination with Instant Messaging and Announcements
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Analyze Work Across Every Property, Asset and Team
Get Started FastWith Ready-to-Use Templates
Experience the Benefits of Digital Workflows
Eliminate Unnecessary Steps
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Say Goodbye to Errors
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Enhance Communication and Transparency
Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.
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Safeguard Your Information
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Grow with Ease
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Save a Tree, Go Paperless
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Leverage Powerful Analytics
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Growing with 10,000+ customers, rapidly!
"Xenia streamlined our digital operations, eliminating the constant chatter over email and text messages while centralizing our standard operating procedures & alerts.”
"Safety and operating procedures are absolutely critical for us. Xenia makes it extremely easy to use with as much flexibility as you could ever need."
“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”
“The gamechanger for us was how quickly our employees were able to start using the solution; we all feel empowered by the speed of reporting an issue or completing an inspection right from the Mobile App.”
"Xenia has been pivotal in optimizing our daily operations, ensuring each location upholds our high standards of service and safety.”
Frequently Asked Questions
Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.
What are the key aspects & responsibilities of property management in terms of property maintenance operations?
Property management encompasses a range of maintenance responsibilities aimed at preserving the value and functionality of a property.
These include conducting regular inspections to identify maintenance needs, promptly addressing repair requests from tenants, scheduling preventive maintenance tasks to prevent costly issues, and managing vendor relationships for specialized repairs.
In addition to that, property managers are responsible for ensuring compliance with safety regulations, maintaining accurate maintenance records, and optimizing maintenance budgets to achieve operational efficiency.
How does preventive maintenance contribute to effective property management?
Preventive maintenance plays a crucial role in effective property management by proactively addressing maintenance issues before they escalate into costly problems.
This approach involves scheduling routine inspections and maintenance tasks to identify and address potential issues early, such as HVAC system checks, roof inspections, and plumbing maintenance.
Through a consistent & proactive approach to implementing maintenance work orders, property managers can minimize downtime, extend the lifespan of property assets, reduce repair costs, and enhance tenant satisfaction.
What strategies can property managers employ to streamline maintenance operations?
Property managers can implement several strategies to streamline maintenance operations and improve efficiency.
These activities usually involve leveraging technology such as a property maintenance software to automate work order processes, track maintenance tasks in real-time, and generate insightful reports for data-driven decision-making.
Moreover, property managers can standardize maintenance procedures, establish clear communication channels with tenants for reporting issues, and prioritize tasks based on urgency and impact on property value and tenant satisfaction.
Outsourcing non-core maintenance tasks to reliable vendors can also help property managers focus on strategic initiatives and optimize resource allocation.
How do property managers ensure compliance with maintenance regulations and standards?
Property managers must stay abreast of maintenance regulations and standards to ensure compliance and mitigate potential liabilities.
This involves familiarizing themselves with local building codes, safety regulations, and industry best practices related to property maintenance.
Property managers should develop comprehensive maintenance plans that incorporate regular inspections, maintenance schedules, and documentation protocols to demonstrate compliance with regulatory requirements.
Furthermore, ongoing training and professional development for maintenance staff are essential to ensure adherence to safety protocols and industry standards.
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