Property MANAGEMENT SOFTWARE

Transform chaotic property management into streamlined operations

Elevate property management with integrated maintenance and operations management to streamline work orders, preventive maintenance, tenant requests, inspections, chats and more!

No credit card required
Work Order Management

Assign, Track, and Measure Work Orders Across Multiple Properties

View availability and assign tasks to teams or individuals
Monitor task progression in real-time across devices
Attach inspections, SOPs, logs, and checklists to standardize work
Generate insightful reports to evaluate team efficiency and tenant satisfaction
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Preventive Maintenance

Safeguard Assets with Preventive Maintenance Schedules

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Consolidate preventive maintenance into a single, user-friendly calendar
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Schedule cleanings, damage inspections, and inventory checks for every property
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Set recurring work orders for any time cadence and view monthly, weekly or daily work
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Flag failed inspections, assign corrections and track progress in real time
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Checklists and SOPs

Design Tailor-Made Templates Customized for Each Property

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Design detailed templates with unlimited steps and diverse response types
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Monitor each submission in real time with checklist scores, images, and notes
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Add image and note attachments to each step for better instruction clarity
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Export detailed reports and share with property owners, promoting transparency
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Property Inspections

Complete Mobile Property Inspections with Ease

Access a free public library with 100s of inspection templates
Use if/then logic to trigger alerts, corrective tasks and follow up questions
Assign to teams with live progress tracking and checklist scoring
View every entry in full detail, export reports to PDF & Excel
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Try Xenia Out For Free and Streamline Operations

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Corrective Actions

Ensure every issue is addressed and resolved

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Review template submissions, evaluating failed steps
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View employee availability and assign or schedule for completion
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Create work orders from failed steps to address issue
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Review corrective action progress and export reports to PDF or Excel
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Tenant Request Management

Enhance Tenant Satisfaction with Timely Request Handling

Simplified resident app to request, track, and chat about work orders
Share live progress with tenants and communicate with integrated chats
View inbound requests, approve and assign to teams for completion
Track resources and costs related to each request to optimize operations
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Asset Work History

Maintain Detailed Records for Optimal Asset Health

Access comprehensive asset work history complete with all associated work
Monitor asset health over time, identifying patterns and predicting future needs
Export reports in PDF and Excel formats for analysis and sharing
Stay updated with automated emails & push notifications
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Team Chats

Boost Team Coordination with Instant Messaging and Announcements

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
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Analytics Reports

Analyze Work Across Every Property, Asset and Team

Gain insights from analytic summaries on every property, asset and team
Filter and organize reports by category, asset, location, and assignee
View charts to identify trends, potential issues, and growth opportunities
Export reports in PDF or Excel for easy sharing and analysis
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Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Join the movement Optimize with Xenia

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

What are the key aspects & responsibilities of property management in terms of property maintenance operations?

Property management encompasses a range of maintenance responsibilities aimed at preserving the value and functionality of a property.

These include conducting regular inspections to identify maintenance needs, promptly addressing repair requests from tenants, scheduling preventive maintenance tasks to prevent costly issues, and managing vendor relationships for specialized repairs.

In addition to that, property managers are responsible for ensuring compliance with safety regulations, maintaining accurate maintenance records, and optimizing maintenance budgets to achieve operational efficiency.

How does preventive maintenance contribute to effective property management?

Preventive maintenance plays a crucial role in effective property management by proactively addressing maintenance issues before they escalate into costly problems.

This approach involves scheduling routine inspections and maintenance tasks to identify and address potential issues early, such as HVAC system checks, roof inspections, and plumbing maintenance.

Through a consistent & proactive approach to implementing maintenance work orders, property managers can minimize downtime, extend the lifespan of property assets, reduce repair costs, and enhance tenant satisfaction.

What strategies can property managers employ to streamline maintenance operations?

Property managers can implement several strategies to streamline maintenance operations and improve efficiency.

These activities usually involve leveraging technology such as a property maintenance software to automate work order processes, track maintenance tasks in real-time, and generate insightful reports for data-driven decision-making.

Moreover, property managers can standardize maintenance procedures, establish clear communication channels with tenants for reporting issues, and prioritize tasks based on urgency and impact on property value and tenant satisfaction.

Outsourcing non-core maintenance tasks to reliable vendors can also help property managers focus on strategic initiatives and optimize resource allocation.

How do property managers ensure compliance with maintenance regulations and standards?

Property managers must stay abreast of maintenance regulations and standards to ensure compliance and mitigate potential liabilities.

This involves familiarizing themselves with local building codes, safety regulations, and industry best practices related to property maintenance.

Property managers should develop comprehensive maintenance plans that incorporate regular inspections, maintenance schedules, and documentation protocols to demonstrate compliance with regulatory requirements.

Furthermore, ongoing training and professional development for maintenance staff are essential to ensure adherence to safety protocols and industry standards.