Restaurant MANAGEMENT SOFTWARE

Worry-free restaurant task management for every location.

Xenia unifies daily restaurant task management, operations, facilities maintenance and compliance with tools to effectively monitor & manage daily tasks, food safety and equipment maintenance.

No credit card required

Trusted by Teams Around the World

Pitfire PizzaPrince Street PizzaService SourceTwin Peaks HospitalityTexas State Technical ColleageEconomosDemos BrandsLongspar RanchTipsy PuttSCLGrand MercurePlatinumHyatt PlaceDemos BrandsElevate VacationsHamptonPower WorksBavarian BierhausDesiKempinski HotelBluefield Bay VillasChateau Mar

See Xenia in Action

Explore the Task Management and learn how to use its features interactively.

MulTI-Location

Manage Every Location with the best-in-class OpsAnalitica Alternative

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.
Unlimited Workspaces
Toggle Between Locations
Unified Reporting
Powerful Dashboard
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Robust Restaurant Checklists

Ensure Consistent Quality With a Repository of Customizable Restaurant Checklists

Schedule recurring tasks and assign to staff for completion on mobile
Maintain standard operational procedures to clarify processes
Create smart inspections with conditional steps and corrective actions
Collect employee feedback on workplace operations and operationalize insight
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Automated Temperature Monitoring

Enable Fast, Accurate Temperature Logs with Bluetooth Sensors

Record data from sensors in freezers, refrigerators and food probes
Continuously monitor asset temperature and humidity with LoRaWAN sensors
Connect hand-helds and probes to Xenia using Bluetooth
Set corrective action workflows for out of range readings
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Maintenance Work Orders

Spot, Assign, and Resolve Issues Faster than Ever

Efficiently assign, track, and evaluate work orders to minimize resolution time
Conduct mobile inspections  with attached images and in-task chats
Allocate tasks to available staff, complete with pertinent details
Analyze work progress by team, category, asset and location
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Preventive Maintenance

Boost Equipment Performance and Avoid Breakdowns

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Schedule maintenance for ovens, stoves, and freezers
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Regularly inspect equipment for signs of damage, assign and track corrections
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Log temperature and meter readings to collect data and identify potential issues
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Flag failed inspections for resolution
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Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
4.9/5 stars based on reviews from
Incident Reports

Ensure Every Incident is Reported, Resolved & Accounted For!

Create incident reports from any device
Automate corrective action assignment
Automate notifications for reported incidents
Organize and export reports for compliance
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Corrective Actions

Ensure every issue is Addressed & Resolved

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Review template submissions, evaluating failed steps
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View employee availability and assign or schedule for completion
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Create work orders from failed steps to address issue
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Review corrective action progress and export reports to PDF or Excel
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Compliance Audits

Execute HACCP and FSMA Plans with Detailed Reporting

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Carry out inspections and audits for HACCP and FSMA compliance
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Organize and export reports on assets, locations, teams, and categories
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Schedule regular audit walkthroughs of work processes and facilities
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Showcase your history of corrective action for compliance support
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Team Chats

Boost Team Coordination with Real-Time Collaboration

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
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Analytics Reports

Analyze Work for Every Team, Asset and Location

Analytics summaries for work and staff
Export Reports to PDF and Excel
Advanced filters to create custom reports fast
Track asset health and access historical work logs
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Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.
Your business moves as one in the required direction.
Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Enhance Communication and Transparency

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Growing with 10,000+ customers, rapidly!

Demos restaurant logo
"Implementing Xenia has seamlessly knit together our multiple locations, boosting operational standards to ensure every guest experiences our Demos and PDK excellence."

"Xenia streamlined our digital operations, eliminating the constant chatter over email and text messages while centralizing our standard operating procedures & alerts.”

Demos' Restaurant
President & Owner• Food & Beverage
Power Works Electrical logo
“I use Xenia all the time. I love it... For instance, I have a three-step estimating process... it works really well. Our use of Xenia's automations has made the process much easier.”

"Safety and operating procedures are absolutely critical for us. Xenia makes it extremely easy to use with as much flexibility as you could ever need."

Power Works Electrical
General Manager / Senior Estimator • Hospitality
Temp Stop logo
"There's more getting done. That's what we wanted. The managers are occupied, Xenia acts as a second set of eyes in the store, with its recurring tasks and digital audit trail.”

“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”

Tempstop
Owner • Retail
Service source logo
"Xenia's inspection and audit tools have revolutionized our approach to compliance and safety. With Xenia, we've seen increased adherence to company policies reducing compliance-related issues and incidents.”

“The gamechanger for us was how quickly our employees were able to start using the solution; we all feel empowered by the speed of reporting an issue or completing an inspection right from the Mobile App.”

ServiceSource
SVP of Operations • Nonprofit
Tipsy Putt logo
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”

"Xenia has been pivotal in optimizing our daily operations, ensuring each location upholds our high standards of service and safety.”

Tipsy Putt
Chef / Operator • Hospitality

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

What is Xenia and how does it help restaurants with checklists and task management?

Xenia is a comprehensive workforce operations platform designed to streamline operational execution, safety compliance, and overall accountability factor for restaurants.

As a restaurant checklist software, the platform has extensive task management capabilities to facilitate efficient opening and closing procedures (*among various other things), ensuring adherence to operational workflows and regulatory requirements. Restaurants can create customized checklists for various tasks, such as pre-shift setup, cleaning routines, inventory management, and more.

On top of that, the platform's intuitive interface and mobile accessibility empower restaurant staff to efficiently complete tasks, track progress, and maintain operational excellence.

How does a restaurant checklist app enhance productivity and organization in a restaurant setting?

A restaurant checklist app is a mobile application that enables restaurant staff to access, complete, and manage checklists and tasks from anywhere, at any time.

With these programs, restaurant back-of-house staff members can easily view assigned tasks, receive notifications for upcoming or overdue activities, and document task completion with notes and photos.

This level of mobility and accessibility promotes greater productivity, collaboration, and organization among restaurant teams, ensuring that all operational tasks are efficiently executed and documented.

What features should I look for in restaurant opening and closing checklist software?

When evaluating restaurant opening and closing checklist software, it's essential to consider features such as customizable templates for pre-shift setup and shutdown procedures, task assignment and delegation capabilities, real-time progress tracking, and integration with other operational systems.

In addition to that, your desired restaurant task management software should also offer flexibility to adapt to specific restaurant workflows and compliance requirements, ensuring that opening and closing procedures are performed consistently and efficiently to maintain operational excellence.

Eventually, it comes down to your actual requirements vs. whatever you're looking to buy. Feel free to reach out to us for a guided tour of Xenia, and how it can help your restaurant business thrive effectively!

What role does restaurant task management play in improving operational efficiency?

Restaurant task management is integral to optimizing workflow, communication, and productivity within a restaurant environment.

For instance, by centralizing any type of restaurant task or work order, assignments, and real-time communication, a software helps ensure that all team members are aligned with operational objectives.

Responsibilities are clearly defined, and tasks are completed in a timely manner.

This level of organization and oversight contributes to smoother operations, reduced errors, and enhanced customer satisfaction in restaurant establishments.

In the long run, you're not only looking at better task management and monitoring, but it also adds up to the accountability factor for restaurant businesses, ensuring that nothing falls short of perfection.