Simple and effective pricing

Xenia is perfect for individuals and teams of all sizes. Start for free.

Bill Monthly

Bill Yearly

33% OFF

Supercharge your operation. Get started with Xenia.

Xenia is perfect for individuals and teams of all sizes. Start for free.

Save up to 45%

Bill Yearly

Bill Monthly

Free

Begin digitizing work orders, SOPs and inspections

Free Forever
For up to 5 users
Features Included
Tasks & Work Orders
Template Builder
Public Template Library
Internal Chats
Parent Assets
Parent Locations
Starter

Manage work across teams, calendars, assets and locations

$49/month
For first 20 users
Add more for $3 per user
Free Features +
Work Calendar View
Work Reports (PDF & CSV)
Template Reports (PDF)
Sub Assets
Sub Locations
Premium

Boundless access to core features to unify operations

$99/month
For the first 20 users
Add more for $7 per user
Starter Features +
Reporting Dashboards
Time & Cost Tracking
Template Branding
Public Form Submissions
Automated Template Submission Notifications
Template Digitization Support
Custom

Advanced workflows, analytics, and support built for multi-location businesses

Let's Chat
Book a Demo
Premium Features +
Unlimited Users
Dedicated Account Manager
Onboarding & Implementation
Integrations
aDD oN fEATURES
Multi -Workspace
QR Codes
Temperature Monitoring
Requests & Approvals
Custom Reporting

Enterprise

Advanced customization and first class support across multiple sites

Get a Quote
Everything in UNLIMITED +
Custom Reporting Dashboards
Multi-location Access
Onboarding & Implementation
Dedicated Customer Success Representative
Get a Quote

Elevate your operations with custom packages with advanced feature add-ons.

Perfect for businesses with multiple facilities, locations or operations. We help you build the program you need to succeed!

Multi-Site / Workspace

Toggle between separate workspaces to manage work orders, tasks, and inspections across multiple, independently operating locations.

Work Requests & Approvals

Requestor users can create requests, track progress and chat with staff without visibility into other work. Managers have approval workflows, task assignment, and cost tracking

QR Codes for Assets, Locations & Templates

Attach QR codes to assets and locations to streamline inspections, maintenance and data logging.

Bluetooth Temperature Sensors

Monitor freezers, refrigerators, and probes via Bluetooth for streamlined food safety. Receive alerts of failed readings and start work immediately!

Custom Analytics

Need custom reports for your operations? We can work with you to produce the insights you need to stay productive, compliant and efficient.

API Integrations

Xenia can build custom integrations for your needs, enabling seamless data sharing and communication across your operation.

Usage Limits
  • 5 Users
  • 25 Tasks & Work Orders
  • 1 Recurring Schedule
  • 10 Template Submissions
  • 5 Assets
Work Orders
  • Create Tasks & Work Orders
  • Schedule Recurring Tasks
  • Create Work Orders with Photos
  • Calendar View
  • Download PDF & CSV Reports
  • Time Tracking
  • Cost Tracking
Templates
  • Template Builder
  • Pre-Built Template Library
  • PDF & CSV Submission Exports
  • Conditional Inspections
  • Custom Logo & Branding
  • Automated Submission Notifications
  • Shareable Web Reports
  • Convert to a Public Form
  • Convert Submission to Work Order
  • QR Codes
Locations
  • Locations
  • Sub-Locations
  • QR Codes
Assets
  • 5 Assets
  • Sub-Assets
  • QR Codes
Chats
  • Group Chats
  • Individual Chats
  • Public Feeds
Reports
  • Task Summary Report
  • Employee Productivity Report
  • Template Submission Report
  • Custom Analytics Dashboards
Requests
  • Requestor User Permission
  • Create Requests
  • Request Routing & Assignment
  • Live Status Notifications
  • Approval Workflows
Support
  • Email Support
  • Onboarding Calls
  • Digital Knowledge Base
  • Template Digitization
  • Dedicated Account Manager
  • Training and Onboarding
Usage Limits
  • 20 Users
  • 50 Tasks & Work Orders
  • 3 Recurring Schedules
  • 20 Template Submissions
  • 25 Assets
Work Orders
  • Create Tasks & Work Orders
  • Create Work Orders with Photos
  • Schedule Recurring Tasks
  • Calendar View
  • Download PDF & CSV Reports
  • Time Tracking
  • Cost Tracking
Templates
  • Template Builder
  • Pre-Built Template Library
  • PDF & CSV Submission Exports
  • Conditional Inspections
  • Custom Logo & Branding
  • Automated Submission Notifications
  • Shareable Web Reports
  • Convert to a Public Form
  • Convert Submission to Work Order
  • QR Codes
Locations
  • Locations
  • Sub-Locations
  • QR Codes
Assets
  • 25 Assets
  • Sub-Assets
  • QR Codes
Chats
  • Group Chats
  • Individual Chats
  • Public Feeds
Reports
  • Task Summary Report
  • Employee Productivity Report
  • Template Submission Report
  • Custom Analytics Dashboards
Requests
  • Requestor User Permission
  • Create Requests
  • Request Routing & Assignment
  • Live Status Notifications
  • Approval Workflows
Support
  • Email Support
  • Onboarding Calls
  • Digital Knowledge Base
  • Template Digitization
  • Dedicated Account Manager
  • Training and Onboarding
Usage Limits
  • 20 Users
  • ∞ Tasks & Work Orders
  • ∞ Recurring Schedules
  • ∞ Template Submissions
  • ∞ Assets
Work Orders
  • Create Tasks & Work Orders
  • Create Work Orders with Photos
  • Schedule Recurring Tasks
  • Calendar View
  • Download PDF & CSV Reports
  • Time Tracking
  • Cost Tracking
Templates
  • Template Builder
  • Pre-Built Template Library
  • PDF & CSV Submission Exports
  • Conditional Inspections
  • Custom Logo & Branding
  • Automated Submission Notifications
  • Shareable Web Reports
  • Convert to a Public Form
  • Convert Submission to Work Order
  • QR Codes
Locations
  • Locations
  • Sub-Locations
  • QR Codes
Assets
  • Assets
  • Sub-Assets
  • QR Codes
Chats
  • Group Chats
  • Individual Chats
  • Public Feeds
Reports
  • Task Summary Report
  • Employee Productivity Report
  • Template Submission Report
  • Custom Analytics Dashboards
Requests
  • Requestor User Permission
  • Create Requests
  • Request Routing & Assignment
  • Live Status Notifications
  • Approval Workflows
Support
  • Email Support
  • Onboarding Calls
  • Digital Knowledge Base
  • Template Digitization
  • Dedicated Account Manager
  • Training and Onboarding
Overview
  • ∞ Users
  • ∞ Tasks & Work Orders
  • ∞ Recurring Schedules
  • ∞ Template Submissions
  • ∞ Assets
  • Add On Features
  • Multiple Workspaces
  • Bluetooth Temp Monitors
  • API Integrations
Work Orders
  • Create Tasks & Work Orders
  • Create Work Orders with Photos
  • Schedule Recurring Tasks
  • Calendar View
  • Download PDF & CSV Reports
  • Time Tracking
  • Cost Tracking
Templates
  • Template Builder
  • Pre-Built Template Library
  • PDF & CSV Submission Exports
  • Conditional Inspections
  • Custom Logo & Branding
  • Automated Submission Notifications
  • Shareable Web Reports
  • Convert to a Public Form
  • Convert Submission to Work Order
  • QR Codes
Locations
  • Locations
  • Sub-Locations
  • QR Codes
Assets
  • Assets
  • Sub-Assets
  • QR Codes
Chats
  • Group Chats
  • Individual Chats
  • Public Feeds
Reports
  • Task Summary Report
  • Employee Productivity Report
  • Template Submission Report
  • Custom Analytics Dashboards
Requests
  • Requestor User Permission
  • Create Requests
  • Request Routing & Assignment
  • Live Status Notifications
  • Approval Workflows
Support
  • Email Support
  • Onboarding Calls
  • Digital Knowledge Base
  • Template Digitization
  • Dedicated Account Manager
  • Training and Onboarding

Xenia is committed to driving equity and social progress

For non-profits, developing nations, and teams with limited budgets: 
Complete features list
Click here
Tasks and Work Orders
Free
Free
Try Free
Starter
$49/month
$69/month
Try Free
Premium
$99/month
$149/month
Try Free
Custom
Custom
Get a Quote
Create Tasks & Work Orders
25
50
Unlimited
Unlimited
Attach Photos to Work Orders
Unlimited
Unlimited
Unlimited
Unlimited
Custom Categories
Unlimited
Unlimited
Unlimited
Unlimited
Checklist Attachments
Unlimited
Unlimited
Unlimited
Unlimited
Time & Cost Tracking
Unlimited
Unlimited
Unlimited
Unlimited
Time Stamps
Unlimited
Unlimited
Unlimited
Unlimited
Priority Level
Schedule Work Orders
Unlimited
Unlimited
Unlimited
Unlimited
Locations & Assets
Unlimited
Unlimited
Filters & Sorting
Unlimited
Unlimited
Configure Columns
Unlimited
Unlimited
Commenting
Unlimited
Unlimited
Assign Work Orders to Teams
Unlimited
Unlimited
Start / Due Times
Unlimited
Unlimited
Calendars
Recurring Tasks & Work Orders
1
3
Unlimited
Unlimited
Download PDF Work Order List
Download Excel Report
Operations Templates
Free
Free
Try Free
Starter
$49/month
$69/month
Try Free
Premium
$99/month
$149/month
Try Free
Custom
Custom
Get a Quote
Active Templates
5
Unlimited
Unlimited
Unlimited
Submissions
10
20
Unlimited
Unlimited
Public Template Library
Conditional Logic
Require Images on Steps
Number of Steps
Unlimited
Unlimited
Unlimited
Unlimited
Time Stamps
Response Types
All
All
All
All
Section Headers
Standardized Procedure Steps
Pass / Fail Inspections
Meter reading Logs
Punch Lists / Snagging
Progress Tracking & Scoring
Download PDF Report with Images
Download Excel Export
QR Codes
Collaboration
Free
Free
Try Free
Starter
$49/month
$69/month
Try Free
Premium
$99/month
$149/month
Try Free
Custom
Custom
Get a Quote
Chats
Unlimited
Unlimited
Unlimited
Unlimited
File / Image Storage
50MB
Unlimited
Unlimited
Unlimited
Real-Time User Status
Commenting
Teams
1 team
5 teams
Unlimited
Unlimited
Mentions
Push Notifications
Locations & Assets
Free
Free
Try Free
Starter
$49/month
$69/month
Try Free
Premium
$99/month
$149/month
Try Free
Custom
Custom
Get a Quote
Locations
Unlimited
Unlimited
Unlimited
Unlimited
Sub-Locations
Assets
5
25
Unlimited
Unlimited
Sub-Assets
Sub-Assets
QR Codes
Reporting
Free
Free
Try Free
Starter
$49/month
$69/month
Try Free
Premium
$99/month
$149/month
Try Free
Custom
Custom
Get a Quote
PDF Downloads
CSV / Excel
Time Tracking Stats
Team & Employee Reporting
Custom Analytics Dashboards
Reporting Dashboards
Adminstrative
Free
Free
Try Free
Starter
$49/month
$69/month
Try Free
Premium
$99/month
$149/month
Try Free
Custom
Custom
Get a Quote
Multi-Workplace / Site Management
Bluetooth Thermometers
Create Teams
1
5
Unlimited
Unlimited
Admin Privileges
Unlimited
Unlimited
Unlimited
Unlimited
Invite Users
Unlimited
Unlimited
Unlimited
Unlimited
Storage
50MB
Unlimited
Unlimited
Unlimited
Support
Free
Free
Try Free
Starter
$49/month
$69/month
Try Free
Premium
$59/month
$99/month
Try Free
Custom
Custom
Get a Quote
24/7 Email Support
Knowledge Base
Live In-App Chat Support
Dedicated Account Manager
Onboarding & Training
Implementation Services
Procedure Digitization
Tasks and Work Orders

Premium

$15 per user
Try Free

Enterprise

Contact  us

Create Tasks & Work Orders

Unlimited
Unlimited

Attach Photos to Work Orders

Unlimited
Unlimited

Custom Categories

Unlimited
Unlimited

Checklist Attachments

Unlimited
Unlimited

Time & Cost Tracking

Unlimited
Unlimited

Time Stamps

Unlimited
Unlimited

Priority Level

Schedule Work Orders

Unlimited
Unlimited

Locations & Assets

Filters & Sorting

Configure Columns

Commenting

Assign Work Orders to Teams

Start / Due Times

Calendars

Download PDF Work Order List

Download Excel Report

Create Checklist Templates

View Future Scheduled Work Orders

Checklists & Logs

Premium

$15 per user
Try Free

Enterprise

Contact  us

Public Template Library

Number of Steps

Unlimited
Unlimited

Require Images on Steps

Time Stamps

Response Types

All
All

Section Headers

Standardized Procedure Steps

Pass / Fail Inspections

Meter reading logsInternal Surveys

Punch Lists / Snagging

Submissions

Progress Tracking & Scoring

Download PDF Report with Images

Download Excel Export

Collaboration

7 features

Free
Free Forever
Try Free
Tasks and Work Orders

Attach Photos to Work Orders

Unlimited

Checklist Attachments

Unlimited

Time Stamps

Unlimited

Schedule Work Orders

Unlimited

Filters & Sorting

Filters & Sorting

Commenting

Start / Due Times

Recurring Tasks & Work Orders

2

Download Excel Report

View Future Scheduled Work Orders

Operations Templates

Submissions

10

Number of Steps

Unlimited

Conditional Logic

Time Stamps

Section Headers

Pass / Fail Inspections

Punch Lists / Snagging

Download PDF Report with Images

Conditional Logic

Collaboration

File / Image Storage

Unlimited

Commenting

Mentions

Locations & Assets

Sub-Locations

Sub-Assets

Reporting

CSV / XLS

Team & Employee Reporting

Reporting Dashboards

Adminstrative

Create Teams

1

Invite Users

Unlimited

Support

Knowledge Base

Dedicated Account Manager

Implementation Services

Tasks and Work Orders

Premium

$15 per user
Try Free

Enterprise

Contact  us

Create Tasks & Work Orders

Unlimited
Unlimited

Attach Photos to Work Orders

Unlimited
Unlimited

Custom Categories

Unlimited
Unlimited

Checklist Attachments

Unlimited
Unlimited

Time & Cost Tracking

Unlimited
Unlimited

Time Stamps

Unlimited
Unlimited

Priority Level

Schedule Work Orders

Unlimited
Unlimited

Locations & Assets

Filters & Sorting

Configure Columns

Commenting

Assign Work Orders to Teams

Start / Due Times

Calendars

Download PDF Work Order List

Download Excel Report

Create Checklist Templates

View Future Scheduled Work Orders

Checklists & Logs

Premium

$15 per user
Try Free

Enterprise

Contact  us

Public Template Library

Number of Steps

Unlimited
Unlimited

Require Images on Steps

Time Stamps

Response Types

All
All

Section Headers

Standardized Procedure Steps

Pass / Fail Inspections

Meter reading logsInternal Surveys

Punch Lists / Snagging

Submissions

Progress Tracking & Scoring

Download PDF Report with Images

Download Excel Export

Collaboration

7 features

Starter
$49/month
Try Free
Tasks and Work Orders

Attach Photos to Work Orders

Unlimited

Checklist Attachments

Unlimited

Time Stamps

Unlimited

Schedule Work Orders

Unlimited

Filters & Sorting

Filters & Sorting

Commenting

Start / Due Times

Recurring Tasks & Work Orders

3

Download Excel Report

View Future Scheduled Work Orders

Operations Templates

Submissions

20

Number of Steps

Unlimited

Conditional Logic

Time Stamps

Section Headers

Pass / Fail Inspections

Punch Lists / Snagging

Download PDF Report with Images

Collaboration

File / Image Storage

Unlimited

Commenting

Mentions

Locations & Assets

Sub-Locations

Sub-Assets

Reporting

CSV / XLS

Team & Employee Reporting

Adminstrative

Create Teams

5

Invite Users

Unlimited

Support

Knowledge Base

Dedicated Account Manager

Implementation Services

Tasks and Work Orders

Premium

$15 per user
Try Free

Enterprise

Contact  us

Create Tasks & Work Orders

Unlimited
Unlimited

Attach Photos to Work Orders

Unlimited
Unlimited

Custom Categories

Unlimited
Unlimited

Checklist Attachments

Unlimited
Unlimited

Time & Cost Tracking

Unlimited
Unlimited

Time Stamps

Unlimited
Unlimited

Priority Level

Schedule Work Orders

Unlimited
Unlimited

Locations & Assets

Filters & Sorting

Configure Columns

Commenting

Assign Work Orders to Teams

Start / Due Times

Calendars

Download PDF Work Order List

Download Excel Report

Create Checklist Templates

View Future Scheduled Work Orders

Checklists & Logs

Premium

$15 per user
Try Free

Enterprise

Contact  us

Public Template Library

Number of Steps

Unlimited
Unlimited

Require Images on Steps

Time Stamps

Response Types

All
All

Section Headers

Standardized Procedure Steps

Pass / Fail Inspections

Meter reading logsInternal Surveys

Punch Lists / Snagging

Submissions

Progress Tracking & Scoring

Download PDF Report with Images

Download Excel Export

Collaboration

7 features

Premium
$99/month
Try Free
Tasks and Work Orders

Attach Photos to Work Orders

Unlimited

Checklist Attachments

Unlimited

Time Stamps

Unlimited

Schedule Work Orders

Unlimited

Filters & Sorting

Filters & Sorting

Commenting

Start / Due Times

Recurring Tasks & Work Orders

Unlimited

Download Excel Report

View Future Scheduled Work Orders

Operations Templates

Submissions

Unlimited

Number of Steps

Unlimited

Time Stamps

Conditional Logic

Section Headers

Pass / Fail Inspections

Punch Lists / Snagging

Download PDF Report with Images

Collaboration

File / Image Storage

Unlimited

Commenting

Mentions

Locations & Assets

Sub-Locations

Unlimited

Sub-Assets

Unlimited

Reporting

CSV / XLS

Team & Employee Reporting

Adminstrative

Create Teams

Unlimited

Invite Users

Unlimited

Support

Knowledge Base

Dedicated Account Manager

Implementation Services

Tasks and Work Orders

Premium

$15 per user
Try Free

Enterprise

Contact  us

15 features

Create Tasks & Work Orders

Unlimited
Unlimited

Attach Photos to Work Orders

Unlimited
Unlimited

Custom Categories

Unlimited
Unlimited

Checklist Attachments

Unlimited
Unlimited

Time & Cost Tracking

Unlimited
Unlimited

Time Stamps

Unlimited
Unlimited

Priority Level

Schedule Work Orders

Unlimited
Unlimited

Locations & Assets

Filters & Sorting

Configure Columns

Commenting

Assign Work Orders to Teams

Start / Due Times

Calendars

Download PDF Work Order List

Download Excel Report

Create Checklist Templates

View Future Scheduled Work Orders

Checklists & Logs

Premium

$15 per user
Try Free

Enterprise

Contact  us

15 features

Public Template Library

Number of Steps

Unlimited
Unlimited

Require Images on Steps

Time Stamps

Response Types

All
All

Section Headers

Standardized Procedure Steps

Pass / Fail Inspections

Meter reading logsInternal Surveys

Punch Lists / Snagging

Submissions

Progress Tracking & Scoring

Download PDF Report with Images

Download Excel Export

Collaboration

Premium

$15 per user
Try Free

Enterprise

Contact  us

7 features

Chats

Unlimited
Unlimited

File / Image Storage

Unlimited
Unlimited

Real-Time User Status

Commenting

Teams

5 teams
5 teams

Mentions

Push Notifications

Custom
Custom
Contact us
Tasks and Work Orders

Attach Photos to Work Orders

Unlimited

Checklist Attachments

Unlimited

Time Stamps

Unlimited

Schedule Work Orders

Unlimited

Filters & Sorting

Filters & Sorting

Commenting

Start / Due Times

Recurring Tasks & Work Orders

Unlimited

Download Excel Report

View Future Scheduled Work Orders

Operations Templates

Submissions

Unlimited

Number of Steps

Unlimited

QR Codes

Time Stamps

Section Headers

Pass / Fail Inspections

Punch Lists / Snagging

Download PDF Report with Images

Collaboration

File / Image Storage

Unlimited

Commenting

Mentions

Locations & Assets

Sub-Locations

Sub-Assets

Reporting

Reporting Dashboards

CSV / XLS

Team & Employee Reporting

Adminstrative

Create Teams

Unlimited

Invite Users

Unlimited

Support

Knowledge Base

Dedicated Account Manager

Implementation Services

What our customers say

Tiffany
Owner
Xenia has simplified our lives, reduced - close to eliminated all - text messaging, while allowing us to maintain the highest of standards in the services we provide
Tammy
Manager
I’ve seen several tools but Xenia has by far the nicest user interface which makes it an easy tool for teams to adopt
Mujib
Operations Manager
I liked the fact that in Xenia we had the ability to use and add our own customized operational forms that fit various areas of our operation from inspections, to SOP’s and daily checklists