Transparent task management for every operation.

Empower your frontline workers with Xenia’s flexible digital task tracking. Gain complete visibility into operations from top to bottom. Create, assign, and complete work items on a single platform. Put the power of visualization and clarity in the palm of your hand.

Task Management

Transparent task management for every operation.

Elevate team productivity and accountability with Xenia's comprehensive task management platform. Simplify your work processes, streamline communication, and enhance visibility across all operations.

No credit card required

Trusted by Operators Across the World

Pitfire PizzaPrince Street PizzaService SourceTwin Peaks HospitalityTexas State Technical ColleageEconomosDemos BrandsLongspar RanchTipsy PuttSCLGrand MercurePlatinumHyatt PlaceDemos BrandsElevate VacationsHamptonPower WorksBavarian BierhausDesiKempinski HotelBluefield Bay VillasChateau Mar

Streamline Task Management

Task Management
  • Assign Tasks to Teams or Individuals
  • Create Recurring Task Schedules
  • Notify Assignees on mobile
Complete Data Collection
  • Set Custom Task Category
  • Attach Asset & Location
  • Set Priority & Due Date
  • Attach Images & Templates
Multi-Device Workflows
  • Mobile Notifications
  • Mobile Checklists & Logs
  • Task Creation from Photo
  • Task List & Calendar Views
Operations Templates
  • Inspections, SOPs, Logs & Checklists
  • Custom Template Builder
  • Public Template Library
Team Collaboration
  • Individual and Team Chats
  • Company Wide Announcements
  • In-Task Chats for Teamwork and Question Support
Analytics & Reports
  • Task Summary Report
  • Employee Productivity Report
  • Easy Group, Filter & Sort
  • Export to PDF or Excel
Xenia Operations Video
Task Creation and Assignment

Elevate Operational Efficiency with Digital Task Management

Develop, assign, and track work tasks in a unified platform
Expedite task scheduling with automation of recurring tasks
Boost clarity of procedures with detailed instructions and attachments
Enhance accountability with a digital audit trail and real-time notifications
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Comprehensive Data Management

Automatically Track Data on Every Completed Task

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Create custom categories for clear task classification
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Attach images, documents, and templates to tasks for added detail
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Assign tasks to specific assets and locations for effective tracking
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Set priority levels and due dates to establish clear expectations
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Cross-Platform Workflows

Assign, Monitor, and Wrap Up Tasks Anywhere, Anytime

Distribute tasks to teams or individuals with a few clicks
Capture every task detail with images, notes, and chat records
Get notified of assignments and complete tasks on mobile
Complete checklists, inspections and logs in seconds
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Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
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Customizable Operations Templates

Implement Customized SOPs, Inspections, and Data Logs

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Develop bespoke operating procedures to standardize work processes
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Design safety and quality inspections to uphold the highest standards
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Create data logs to track hazards, incidents and shift notes
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Start from scratch or customize a pre-built public template
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Real-Time Collaboration

Improve Teamwork with Instant, Digital Collaboration

Gain access to work details at any time, from any location
Communicate instantly with team members about tasks using integrated chats
Provide further clarity with attached checklists and documents to tasks
Facilitate task handovers and reassignments with simplicity and efficiency
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Analytics Reports

View Task Analytics on every Team, Asset, and Location

Utilize detailed analytics to evaluate work and staff performance
Export reports in PDF and Excel formats for flexible data analysis
Generate custom reports quickly using advanced filtering options
Monitor asset health and access historical logs for informed decision-making
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Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Explore more of Xenia

Preventive Maintenance
Asset maintenance schedules and procedures
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Inspections and Audits
Formalize procedures and log work history
Learn more