FACILITY MANAGEMENT SOFTWARE

Facility management that makes everything more manageable.

Xenia streamlines facility operations by integrating inspection, log and SOP creation with mobile friendly work order management for everything from preventive maintenance to housekeeping.

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Trusted by Teams Around the World

Worry-Free Facility Maintenance and Operations Management

Work Order Management

Assign to teams and individuals
Attach asset, location, category & priority
Create work order from image
Live progress tracking & reports

Preventive Maintenance

Schedule recurring work orders
View monthly, weekly & agenda calendars
Mobile notifications
Detailed asset work history

Checklist & Inspection Builder

Create inspections, logs, SOPs and checklists
Public link for guest submissions
Live progress dashboard
PDF & Excel reports

Procedure Template Library

Hundreds of ready-to-use templates
Save and customize to your operations
Assign to teams or distribute public submission URL

Smart Inspections

Inspection Templates with If/Then Logic in Steps
Trigger Follow-up questions
Trigger Notifications and Corrective Actions

Corrective Actions

Review Templates Submissions for Failed Steps
Schedule or Assign Corrective Actions
Connect Resolution to Issue Identified for Analysis

Asset Work History

View every task or work order
View asset work schedules
Store images of asset
Track cost of maintenance

Team Chats

Individual and team chats
Company announcements
In-task chats for teamwork
Secure message history

Analytics Reports

Work order summary table
Analytics Dashboards
Easy filter, sort & drag and drop organization
Export reports to PDF & Excel

Work Order Management

Efficiently Assign, Track, and Analyze Work Orders

View availability and assign tasks to teams or individuals

Monitor task progression in real-time across devices

Attach inspections, SOPs, logs, and checklists to standardize work

Generate insightful reports to evaluate team efficiency and tenant satisfaction

Preventive Maintenance

Plan Ahead with Maintenance, Task, and Meeting Calendars

Set recurring work orders, meetings, inspections or PPM tasks

Automatic employee notification when work is to be completed

Enrich tasks with templates, images, associated assets and locations

Monitor progress in real-time on any device, staying on top of all operations

Operations Template Builder

Build Inspections, Logs, SOPs and Checklists in Minutes

Design detailed templates with unlimited steps and diverse response types

Monitor each submission in real time with checklist scores, images, and notes

Add image and note attachments to each step for better instruction clarity

Export detailed reports and share with property owners, promoting transparency

Procedure Template Library

Enhance Speed and Quality with Ready-to-Use Templates

Access a free public library with 100s of templates

Save to library to customize, attach images and notes

Assign to teams with live progress tracking and checklist scoring

View every entry in full detail, export reports to PDF & Excel

Mobile Inspections

Ensure Safety and Security for Staff and Customers

Conduct logic powered inspections from any device

Regularly inspect emergency systems, ensuring readiness

Comply with OSHA, ADA and other regulatory standards

Perform hazard and risk assessments, log issues for correction

Corrective Actions

Ensure every issue is addressed and resolved

Review template submissions, evaluating failed steps

View employee availability and assign or schedule for completion

Create work orders from failed steps to address issue

Review corrective action progress and export reports to PDF or Excel

Asset Work History

Maintain Detailed Records for Optimal Asset Health

Access comprehensive asset work history complete with all associated work

Monitor asset health over time, identifying patterns and predicting future needs

Export reports in PDF and Excel formats for analysis and sharing

Stay updated with automated emails & push notifications

Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats

Send company-wide announcements, ensuring team alignment

Form groups, share updates, and foster collaboration

Mention users in tasks for efficient teamwork

Analytics Reports

Analyze work for every team, asset and location

Gain insights from analytic summaries on every property, asset and team

Filter and organize reports by category, asset, location, and assignee

View charts to identify trends, potential issues, and growth opportunities

Export reports in PDF or Excel for easy sharing and analysis

Get Started Fast
‍With Ready-to-Use Templates

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Facility Management

Checklist

Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

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Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

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Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

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Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

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Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

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Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

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