FACILITY MANAGEMENT SOFTWARE

Facility management that makes everything more manageable.

Xenia streamlines facility operations by integrating inspection, log and SOP creation with mobile friendly work order management for everything from preventive maintenance to housekeeping.

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Rated 5 stars by our users

Trusted by Teams Around the World

Worry-Free Facility Maintenance and Operations Management

Work Order Management
  • Assign to teams and individuals
  • Attach asset, location, category & priority
  • Create work order from image
  • Live progress tracking & reports
Preventive Maintenance
  • Schedule recurring work orders
  • View monthly, weekly & agenda calendars
  • Mobile notifications
  • Detailed asset work history
Checklist & Inspection Builder
  • Create inspections, logs, SOPs and checklists
  • Public link for guest submissions
  • Live progress dashboard
  • PDF & Excel reports
Procedure Template Library
  • Hundreds of ready-to-use templates
  • Use as is, or customize in Xenia
  • Updated daily with new templates
Safety & Quality Management
  • Customized safety inspections
  • OSHA and ADA compliance
  • Emergency system maintenance
  • Hazard and incident logs
Team Chats
  • Individual and team chats
  • Company announcements
  • In-task chats for teamwork
  • Secure message history
Analytics Reports
  • Work order summary table
  • Analytics Dashboards
  • Easy filter, sort & drag and drop organization
  • Export reports to PDF & Excel

Join the movement Optimize with Xenia

Work Order Management

Efficiently Assign, Track, and Analyze Work Orders

View availability and assign tasks to teams or individuals
Monitor task progression in real-time across devices
Attach inspections, SOPs, logs, and checklists to standardize work
Generate insightful reports to evaluate team efficiency and tenant satisfaction
Preventive Maintenance

Plan Ahead with Maintenance, Task, and Meeting Calendars

Set recurring work orders, meetings, inspections or PPM tasks
Automatic employee notification when work is to be completed
Enrich tasks with templates, images, associated assets and locations
Monitor progress in real-time on any device, staying on top of all operations
Operations Template Builder

Build Inspections, Logs, SOPs and Checklists in Minutes

Design detailed templates with unlimited steps and diverse response types
Monitor each submission in real time with checklist scores, images, and notes
Add image and note attachments to each step for better instruction clarity
Export detailed reports and share with property owners, promoting transparency
Procedure Template Library

Enhance Speed and Quality with Ready-to-Use Templates

Access a free public library with 100s of templates
Save to library to customize, attach images and notes
Assign to teams with live progress tracking and checklist scoring
View every entry in full detail, export reports to PDF & Excel
Safety & Quality Management

Ensure Safety and Security for Staff and Customers

Conduct equipment and facility inspections from any device
Regularly inspect emergency systems, ensuring readiness
Comply with OSHA, ADA and other regulatory standards
Perform hazard and risk assessments, log issues for correction
Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
Analytics Reports

Analyze work for every team, asset and location

Gain insights from analytic summaries on every property, asset and team
Filter and organize reports by category, asset, location, and assignee
View charts to identify trends, potential issues, and growth opportunities
Export reports in PDF or Excel for easy sharing and analysis
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Trusted by Operators Across the World

Faster Work Orders for Decreased Downtime

Assign work order tasks in seconds without paper
See who is available and assign priority level
Set start and due time
Measure time to resolution

Centralized Preventive Maintenance Schedules

Recurring work orders for preventive maintenance
Standardized procedures with checklists and SOPs
Easily attach photos and notes to task
Track asset maintenance and work history

Facility Inspections made fast and easy

Create punch lists with photos and notes
Leverage inspections template library
Task assignment and progress tracking
Paperless audit trails

Ensure brand consistency and excellence

Safety and risk assessments
Easy to use checklist and SOP builder
Instant team communication
Handovers & task reassignment
TEMPLATES

Get a head start with templates

Xenia templates give you ready-to-use checklists for hundreds of different use cases so you can save time and leave the heavy lifting to us.

Xenia for Facilities Management

Customizable templates for all your facilities management needs.
Explore Templates