Operations Management

Empower Your Team and make consistent performance a weapon

Manage daily operations across every team, department and location. Centralize tasks, inspections, SOPs and chats to gain deeper insight into operational efficiency.

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Trusted by Operators Across the World

Pitfire PizzaPrince Street PizzaService SourceTwin Peaks HospitalityTexas State Technical ColleageEconomosDemos BrandsLongspar RanchTipsy PuttSCLGrand MercurePlatinumHyatt PlaceDemos BrandsElevate VacationsHamptonPower WorksBavarian BierhausDesiKempinski HotelBluefield Bay VillasChateau Mar
Xenia Operations Video
Cross-Platform Workflows

Assign, Monitor, and Complete Work Anywhere, on Any Device

Distribute tasks to teams or employees with ease
Document every task with images, notes, and chats
Get notified of assignments and complete work on mobile
Complete checklists, inspections and logs
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Operational Forms

Standardize Work and Operationalize Improvement

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Develop customized operating procedures to standardize work processes
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Design safety and quality inspections to maintain the highest standards
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Create data logs to track meters, measurements and temperatures
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Start from scratch or customize a pre-built public template
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Task Management

Eliminate excuses, pencil-whipping and subpar work standards

Provide employees with detailed instruction on every task
Track time spent on tasks and compare over time
Require images, notes and template submissions
Track progress in real time with analytics dashboards
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Smart Inspections

Elevate Inspections with Automation Workflows

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Build if/then logic into inspection steps
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Automate corrective task creation from failed steps
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Trigger follow-up questions, images and notifications
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Deploy with public URLs, QR codes or task assignment
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Try Xenia Out For Free and Streamline Operations

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Requests and Approvals

Approve and Assign Work Requests in Seconds

Manage maintenance work order requests, tenant repairs, IT tickets and more.
Notify requester of approval status, work order progress, and relevant communications
Get notified of inbound requests, approve and assign work orders in minutes
Track and measure costs and resources associated with each request
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Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
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Analytics Reports

Gain Insights on Teams, Assets, and Locations to Drive Performance

Leverage detailed analytics for work and staff performance
Export to PDF and Excel for flexible data management
Use advanced filters to quickly generate custom reports
Monitor asset health and access historical work logs
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Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Explore more of Xenia

Preventive Maintenance
Asset maintenance schedules and procedures
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Inspections and Audits
Formalize procedures and log work history
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Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

How does centralizing tasks, inspections, SOPs, and chats improve operational efficiency across teams, departments, and locations?

Centralizing tasks, inspections, SOPs, and chats allows for streamlined communication, collaboration, and coordination across all levels of the organization.

Through a centralized operations management software for accessing and managing critical processes, teams can eliminate silos, reduce duplication of efforts, and ensure consistency in workflows.

This approach also facilitates real-time monitoring and tracking of tasks and performance metrics, enabling management to gain deeper insights into operational efficiency and identify areas for improvement proactively.

What are the key benefits of centralizing daily operations management for businesses with multiple teams and locations?

Centralizing daily operations management offers several key benefits, including improved communication and coordination among teams, enhanced visibility and control over processes, standardized workflows and procedures, and increased accountability and compliance.

To that effect, a single source of truth for managing tasks, inspections, SOPs, and chats, businesses can optimize resource allocation, minimize errors and delays, and drive greater operational efficiency across all departments and locations.

How can businesses ensure successful adoption and integration of a centralized operations management system?

Successful adoption and integration of a centralized operations management system require careful planning, effective change management, and ongoing support and training for users.

Businesses should involve stakeholders from all levels of the organization in the selection and implementation process, ensuring buy-in and alignment with organizational goals and objectives.

In addition to the aforementioned info, providing comprehensive training and support resources, promoting user engagement and feedback, and continuously monitoring and optimizing system performance are essential for driving successful adoption and maximizing the benefits of the centralized operations management system.

What role does data analytics play in optimizing operational efficiency and performance across teams, departments, and locations?

Data analytics enables businesses to gain deeper insights into operational performance, identify trends and patterns, and make data-driven decisions to improve .

Through a proactive collection of data from centralized operations management systems, businesses can identify bottlenecks, inefficiencies, and areas for improvement, optimize resource allocation and workflow processes.

Moreover, data analytics facilitates continuous improvement initiatives, enabling businesses to adapt and respond to changing market conditions and business requirements effectively.