School MANAGEMENT SOFTWARE
Create a clean, safe and functional environment for students and teachers
Unite your school operations with facilities and staff software that empowers maintenance schedules, safety inspections, custodian management, staff communication and more!
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Powered by AI. Trusted by the world’s best operators.
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Maintenance Management
- Assign Tasks to Teams or Individuals
- Create Recurring Task Schedules
- Work Requests and Approvals
- Inspections with If/Then Logic
Custodian Operations
- Custodian Work Requests
- Work Orders & Schedules
- Operating Procedures and Inspection Templates
- Photo and Signature Requirements
Safety Management
- Safety Inspections with Corrective Action Tracking
- Hazard & Incident Logs
- Alerts and Notifications
- Fire & Emergency System Maintenance
Team Operations
- Create Custom Operating Procedures, Checklists and Logs
- Task Schedules and Assignments
- Feedback Surveys
- Performance Evaluations
Team Chats
- Individual and team chats
- Company announcements
- In-task chats for teamwork
- Secure message history
Analytics & Reports
- Measure Work by Asset, Employee & Location
- Review and export template submissions
- Export reports to PDF & CSV
Maintenance Management
Make School Maintenance Fast and Easy
Create and complete facility work orders
Work through inspections, maintain clear audit trails
Schedule and conduct preventative maintenance
Access automatic equipment logs and asset history
Get Started for Free
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Custodian Operations
Streamline Custodian Operations
Report janitorial concerns—anytime, anywhere
Create recurring task schedules for facility maintenance
Assign work with real-time updates, image attachments & chats
Access inspections, checklists, logs and SOPs for quality control
Get Started for Free
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School Safety
Keep learning environments safe and secure.
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Work through school security inspections
Make hazard and incident report logs accessible
Fire safety and emergency system inspections
Alert school staff instantly when issues arise
Get Started for Free
Try Xenia Out For Free and Streamline Operations
Ready to manage work more efficiently? No Credit Card Required
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4.9/5 stars based on reviews from
Team Operations
Connect and Empower Teamwork in Every Department
Access a library of SOPs, Inspections, Checklists & Logs
Send surveys and collect feedback, both anonymous and tracked
Create custom templates from scratch for any use case
Centralized chats for teams, individuals, and school wide announcements
Get Started for Free
Team Chats
Boost Team Coordination with Instant Messaging and Announcements
Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
Get Started for Free
Analytics Reports
Analyze work for every team, asset and location
Analytics summaries for work and staff
Export Reports to PDF and Excel
Advanced filters to create custom reports fast
Track asset health and access historical work logs
Get Started for Free
Get Started FastWith Ready-to-Use Templates
Xenia Workflow
Experience the Benefits of Digital Workflows
Boosted Efficiency
Improved Accuracy
Real-Time Updates
Data Security
Scalability
Sustainability
Informed Decisions
Eliminate Unnecessary Steps
Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.
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Say Goodbye to Errors
Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.
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Enhance Communication and Transparency
Your business moves as one in the required direction.
Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.
Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.
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Safeguard Your Information
Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.
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Grow with Ease
Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.
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Save a Tree, Go Paperless
Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.
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Leverage Powerful Analytics
Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
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Growing with 10,000+ customers, rapidly!
"Implementing Xenia has seamlessly knit together our multiple locations, boosting operational standards to ensure every guest experiences our Demos and PDK excellence."
"Xenia streamlined our digital operations, eliminating the constant chatter over email and text messages while centralizing our standard operating procedures & alerts.”
Demos' Restaurant
President & Owner • Food & Beverage
“I use Xenia all the time. I love it... For instance, I have a three-step estimating process... it works really well. Our use of Xenia's automations has made the process much easier.”
"Safety and operating procedures are absolutely critical for us. Xenia makes it extremely easy to use with as much flexibility as you could ever need."
Power Works Electrical
General Manager / Senior Estimator • Hospitality
"There's more getting done. That's what we wanted. The managers are occupied, Xenia acts as a second set of eyes in the store, with its recurring tasks and digital audit trail.”
“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”
Tempstop
Owner • Retail
"Xenia's inspection and audit tools have revolutionized our approach to compliance and safety. With Xenia, we've seen increased adherence to company policies reducing compliance-related issues and incidents.”
“The gamechanger for us was how quickly our employees were able to start using the solution; we all feel empowered by the speed of reporting an issue or completing an inspection right from the Mobile App.”
ServiceSource
SVP of Operations • Nonprofit
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
"Xenia has been pivotal in optimizing our daily operations, ensuring each location upholds our high standards of service and safety.”
Tipsy Putt
Chef / Operator • Hospitality
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