School MANAGEMENT SOFTWARE

Create a clean, safe and functional environment for students and teachers

Unite your school operations with facilities and staff software that empowers maintenance schedules, safety inspections, custodian management, staff communication and more!

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Rated 5 stars by our users

Trusted by Teams Around the World

Centralize School Maintenance, Safety and Team Operations

Maintenance Management
  • Work Orders
  • Preventive Maintenance Calendars
  • Asset Inspections
  • Meter Logs
Custodian Operations
  • Custodian Work Requests
  • Work Orders & Schedules
  • Operating Procedures and Inspection Templates
  • Asset Management
Safety Management
  • Safety Inspections
  • Hazard & Incident Logs
  • School Announcements
  • Fire & Emergency System Maintenance
Team Operations
  • Operating Procedures, Checklists and Logs
  • Individual and Team Chats
  • Feedback Surveys & Evaluation Forms
Analytics Reports
  • Measure Work by Asset, Employee & Location
  • Review and export template submissions
  • Export reports to PDF & CSV

Join the movement Optimize with Xenia

Maintenance Management

Make School Maintenance Fast and Easy

Create and complete facility work orders
Work through inspections, maintain clear audit trails
Schedule and conduct preventative maintenance
Access automatic equipment logs and asset history
Custodian Operations

Streamline Custodian Operations 

Report janitorial concerns—anytime, anywhere
Create recurring task schedules for facility maintenance
Assign work with real-time updates, image attachments & chats
Access inspections, checklists, logs and SOPs for quality control
School Safety

Keep learning environments safe and secure.

Work through school security inspections
Make hazard and incident report logs accessible
Fire safety and emergency system inspections
Alert school staff instantly when issues arise
Team Operations

Connect and Empower Teamwork in Every Department

Access a library of SOPs, Inspections, Checklists & Logs
Send surveys and collect feedback, both anonymous and tracked
Create custom templates from scratch for any use case
Centralized chats for teams, individuals, and school wide announcements
Analytics Reports

Analyze work for every team, asset and location

Analytics summaries for work and staff
Export Reports to PDF and Excel
Advanced filters to create custom reports fast
Track asset health and access historical work logs
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Trusted by Operators Across the World

Make school maintenance fast and easy

Create and complete facility work orders
Schedule and conduct preventative maintenance
Work through inspections, maintain clear audit trails
Access automatic equipment logs and asset history

Connect with your custodial team.

Report janitorial concerns—anytime, anywhere
Follow along on task status in real time
Create and schedule recurring tasks
Access checklists and SOPs for quality control

Keep learning environments safe and secure.

Work through school security inspections
Access safety hazard logs anytime
Report student incidents or property dangers
Alert school staff instantly when issues arise

Centralize school communication — without disruption

Connect teams across departments and locations
Get in touch any time without additional noise
Message staff within tasks for easy collaboration
Access faculty info using the employee directory
TEMPLATES

Get a head start with templates

Xenia templates give you ready-to-use checklists for hundreds of different use cases so you can save time and leave the heavy lifting to us.

Xenia for Schools

Customizable templates for all your school facilities management needs.
Explore Templates