Operational Execution

One operations app for every use case.

Xenia streamlines operations and connects your entire team, whether you’re working from a single facility, a multi-location chain or a deskless workforce spread across the globe.

Trusted by Operators Across the World

Pitfire PizzaPrince Street PizzaService SourceTwin Peaks HospitalityTexas State Technical ColleageEconomosDemos BrandsLongspar RanchTipsy PuttSCLGrand MercurePlatinumHyatt PlaceDemos BrandsElevate VacationsHamptonPower WorksBavarian BierhausDesiKempinski HotelBluefield Bay VillasChateau Mar
Operational Execution

Make Daily Operations Smooth and Efficient

Choose an Operation

Create Brand Standards for Every Team and Process

With Xenia's Operations Template Builder, you can quickly create:
  • Standard Operating Procedures
  • Checklists
  • Inspections
  • Data Logs
  • Feedback Surveys
  • Incident Reports
Our operations templates have advanced features such as:
  • If/Then Logic
  • Sharable Public URL
  • Live Progress Tracking
  • Time Stamps
  • Image & Note Attachments
  • Automated Notifications

Ensure Daily Tasks Get Done

Assign, track and measure work across teams for tasks such as:
  • Opening & Closings
  • Scheduled Cleanings
  • Safety Inspections
  • Maintenance Requests
  • Compliance Audits
  • Staff Duties
Xenia enables accountability for your teams with:
  • Time Tracking in Tasks
  • Template Step Time Stamps
  • Image & Note Attachments
  • Mobile Notifications
  • Work Audit Trails
  • Team Chats

Create Data Logs for Any Purpose

Easily create log books to collect operational data including:
  • Equipment Meters
  • Temperature Readings
  • Lost and Found
  • Shift Hand Offs
  • Incident Reports
  • Hazard Reports
These logs go beyond data collection, enabling your team to identify and take action when necesssary:
  • Custom Permissions
  • Mobile Data Logging
  • Conditional If/Then Logic
  • Corrective Actions
  • Photos & Notes
  • Report Exports

Collect Crucial Feedback From Employees or Customers

Leverage Xenia to collect feedback for:
  • Employee Satisfaction
  • Customer Complaints
  • After Action Reports
  • Training Feedback
  • Skills Evaluations
  • Employee Activities
Xenia provides flexible data collection and analysis:
  • Non-User Submission Links
  • Submission Activity Log
  • Photo Attachments
  • Individual Submission Exports
  • Full Survey Submission Exports

Connect Your Staff With Team Chats & Announcements

Xenia helps teams stay connected, no matter the distance:
  • Individual Chats
  • Team & Department Chats
  • Company-wide Announcements
  • In-Task Messaging
With these tools, teams can quickly:
  • Ask Questions
  • Stay Informed
  • Solve Problems
  • Report Emergencies

Measure Your Operations and Make Informed Decisions

All work in Xenia is securely stored in the cloud for fast, reliable reporting. Xenia has pre-built analytics dashboards for:
  • Task Summary
  • Employee Productivity
  • Completed Work
  • Template Submissions
In addition, you can export reports to PDF and Excel for:
  • Work Order Summaries
  • Template Submissions
  • Data Logs
  • Compliance Reports

See Xenia in Action

Explore the Task Management and learn how to use its features interactively.

Cross-Platform Workflows

Assign, Monitor, and Complete Work Anywhere, on Any Device

Distribute tasks to teams or employees with ease
Document every task with images, notes, and chats
Get notified of assignments and complete work on mobile
Complete checklists, inspections and logs
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Operational Forms

Standardize Work and Operationalize Improvement

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Develop customized operating procedures to standardize work processes
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Design safety and quality inspections to maintain the highest standards
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Create data logs to track meters, measurements and temperatures
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Start from scratch or customize a pre-built public template
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Task Management

Eliminate excuses, pencil-whipping and subpar work standards

Provide employees with detailed instruction on every task
Track time spent on tasks and compare over time
Require images, notes and template submissions
Track progress in real time with analytics dashboards
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Smart Inspections

Elevate Inspections with Automation Workflows

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Build if/then logic into inspection steps
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Automate corrective task creation from failed steps
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Trigger follow-up questions, images and notifications
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Deploy with public URLs, QR codes or task assignment
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Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
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Requests and Approvals

Approve and Assign Work Requests in Seconds

Manage maintenance work order requests, tenant repairs, IT tickets and more.
Notify requester of approval status, work order progress, and relevant communications
Get notified of inbound requests, approve and assign work orders in minutes
Track and measure costs and resources associated with each request
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Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
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Analytics Reports

Gain Insights on Teams, Assets, and Locations to Drive Performance

Leverage detailed analytics for work and staff performance
Export to PDF and Excel for flexible data management
Use advanced filters to quickly generate custom reports
Monitor asset health and access historical work logs
Get Started for Free

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Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

How does an operations app benefit businesses in various industries, regardless of their size or location?

An operations app offers versatility and scalability, catering to the needs of businesses of all sizes and locations.

Whether you operate from a single facility, manage a multi-location chain, or oversee a deskless workforce spread across the globe, the app provides a centralized platform for managing tasks, communication, and collaboration.

Its overall flexibility allows for customization to meet specific use cases, ensuring that businesses can streamline operations and enhance efficiency regardless of their industry or geographic location.

What are some key features of an operations management software that contribute to improved operational efficiency?

An operations management software typically includes features such as task management, real-time communication, document sharing, and reporting capabilities.

In that order, these features enable teams to streamline workflows, collaborate more effectively, and track progress on tasks and projects.

On top of that, you should also know that by providing a centralized hub for accessing information and coordinating activities, these programs enhance visibility, accountability, and productivity, ultimately driving improved accountability across the organization.

What are some best practices for implementing an operations management software to maximize its effectiveness within an organization?

Successful implementation of an operations management online software requires careful planning, effective communication, and user training.

Organizations should clearly define their objectives and use cases for the app, involve key stakeholders in the selection process, and customize the app to meet their specific needs and workflows.

On top of that, through frequent training and support sessions delegated to users, ensures adoption and utilization of the app across the organization.