Operational Execution

One operations app for every use case.

Xenia streamlines operations and connects your entire team, whether you’re working from a single facility, a multi-location chain or a deskless workforce spread across the globe.

No credit card required

Trusted by Operators Across the World

Operational Execution

Make Daily Operations Smooth and Efficient

Create Brand Standards for Every Team and Process

With Xenia's Operations Template Builder, you can quickly create:

Standard Operating Procedures
Checklists
Inspections

Data Logs
Feedback Surveys
Incident Reports

Our operations templates have advanced features such as:

If/Then Logic
Sharable Public URL
Live Progress Tracking

Time Stamps
Image & Note Attachments
Automated Notifications

Ensure Daily Tasks Get Done

Assign, track and measure work across teams for tasks such as:

Opening & Closings
Scheduled Cleanings
Safety Inspections

Maintenance Requests
Compliance Audits
Staff Duties

Xenia enables accountability for your teams with:

Time Tracking in Tasks
Template Step Time Stamps
Image & Note Attachments

Mobile Notifications
Work Audit Trails
Team Chats

Create Data Logs for Any Purpose

Easily create log books to collect operational data including:

Equipment Meters
Temperature Readings
Lost and Found

Shift Hand Offs
Incident Reports
Hazard Reports

These logs go beyond data collection, enabling your team to identify and take action when necesssary:

Custom Permissions
Mobile Data Logging
Conditional If/Then Logic

Corrective Actions
Photos & Notes
Report Exports

Collect Crucial Feedback From Employees or Customers

Leverage Xenia to collect feedback for:

Employee Satisfaction
Customer Complaints
After Action Reports

Training Feedback
Skills Evaluations
Employee Activities

Xenia provides flexible data collection and analysis:

Non-User Submission Links
Submission Activity Log
Photo Attachments

Individual Submission Exports
Full Survey Submission Exports

Connect Your Staff With Team Chats & Announcements

Xenia helps teams stay connected, no matter the distance:

Individual Chats
Team & Department Chats

Company-wide Announcements
In-Task Messaging

With these tools, teams can quickly:

Ask Questions
Stay Informed

Solve Problems
Report Emergencies

Measure Your Operations and Make Informed Decisions

All work in Xenia is securely stored in the cloud for fast, reliable reporting. Xenia has pre-built analytics dashboards for:

Task Summary
Employee Productivity

Completed Work
Template Submissions

In addition, you can export reports to PDF and Excel for:

Work Order Summaries
Template Submissions

Data Logs
Compliance Reports

Cross-Platform Workflows

Assign, Monitor, and Complete Work Anywhere, on Any Device

Distribute tasks to teams or employees with ease

Document every task with images, notes, and chats

Get notified of assignments and complete work on mobile

Complete checklists, inspections and logs

Operational Forms

Standardize Work and Operationalize Improvement

Develop customized operating procedures to standardize work processes

Design safety and quality inspections to maintain the highest standards

Create data logs to track meters, measurements and temperatures

Start from scratch or customize a pre-built public template

Task Management

Eliminate excuses, pencil-whipping and subpar work standards

Provide employees with detailed instruction on every task

Track time spent on tasks and compare over time

Require images, notes and template submissions

Track progress in real time with analytics dashboards

Smart Inspections

Elevate Inspections with Automation Workflows

Build if/then logic into inspection steps

Automate corrective task creation from failed steps

Trigger follow-up questions, images and notifications

Deploy with public URLs, QR codes or task assignment

It's Time to Elevate Your Operation

Start your journey for free, and book an onboarding call with our team to get moving fast!

No credit card required

Rated 5 stars by our users

Requests and Approvals

Approve and Assign Work Requests in Seconds

Manage maintenance work order requests, tenant repairs, IT tickets and more.

Notify requester of approval status, work order progress, and relevant communications

Get notified of inbound requests, approve and assign work orders in minutes

Track and measure costs and resources associated with each request

Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats

Send company-wide announcements, ensuring team alignment

Form groups, share updates, and foster collaboration

Mention users in tasks for efficient teamwork

Analytics Reports

Gain Insights on Teams, Assets, and Locations to Drive Performance

Leverage detailed analytics for work and staff performance

Export to PDF and Excel for flexible data management

Use advanced filters to quickly generate custom reports

Monitor asset health and access historical work logs

Get Started Fast
‍With Ready-to-Use Templates

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General

Inspection

Sign up for free

One operations app for every use case.

Trusted by Operators Across the World

Make Daily Operations Smooth and Efficient

Create Brand Standards for Every Team and Process

Ensure Daily Tasks Get Done

Create Data Logs for Any Purpose

Collect Crucial Feedback From Employees or Customers

Connect Your Staff With Team Chats & Announcements

Measure Your Operations and Make Informed Decisions

Assign, Monitor, and Complete Work Anywhere, on Any Device

Standardize Work and Operationalize Improvement

Eliminate excuses, pencil-whipping and subpar work standards

Elevate Inspections with Automation Workflows

It's Time to Elevate Your Operation

Approve and Assign Work Requests in Seconds

Ditch Radio and Email for Integrated Chats

Gain Insights on Teams, Assets, and Locations to Drive Performance

Get Started Fast
‍With Ready-to-Use Templates

Iso 13485

Osha Small Business Safety Checklist

School Risk Assessment Checklist

Hostess Training Checklist

Forklift Safety Toolbox Talk Template

Daycare Incident Report Form

Landlord Inspection Checklist

Hotel Cafe Closing Checklist

Senior Living Resident Incident Report

Join the movement Optimize with Xenia

One App: Endless Ways to Manage Your Workflow

by function

Features

One operations app for every use case.

Trusted by Operators Across the World

Make Daily Operations Smooth and Efficient

Create Brand Standards for Every Team and Process

Ensure Daily Tasks Get Done

Create Data Logs for Any Purpose

Collect Crucial Feedback From Employees or Customers

Connect Your Staff With Team Chats & Announcements

Measure Your Operations and Make Informed Decisions

Assign, Monitor, and Complete Work Anywhere, on Any Device

Standardize Work and Operationalize Improvement

Eliminate excuses, pencil-whipping and subpar work standards

Elevate Inspections with Automation Workflows

It's Time to Elevate Your Operation

Approve and Assign Work Requests in Seconds

Ditch Radio and Email for Integrated Chats

Gain Insights on Teams, Assets, and Locations to Drive Performance

Get Started Fast‍With Ready-to-Use Templates

Iso 13485

Osha Small Business Safety Checklist

School Risk Assessment Checklist

Hostess Training Checklist

Forklift Safety Toolbox Talk Template

Daycare Incident Report Form

Landlord Inspection Checklist

Hotel Cafe Closing Checklist

Senior Living Resident Incident Report

Join the movement Optimize with Xenia

One App: Endless Ways to Manage Your Workflow

Get Started Fast
‍With Ready-to-Use Templates