Why Choose Xenia?
Work Order Management
Streamline Work Order Management ‍From Creation to Completion
Xenia streamlines equipment repairs and facility requests from submission to resolution. Track maintenance work orders across hundreds of stores with complete visibility into costs, vendor assignments, and completion status, all in one centralized platform.
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Manage all location-specific work orders with complete visibility from assignment to completion.
Trigger Work Orders Automatically from Photos and Inspections
Enable store teams to create work orders instantly with photo documentation of the issue
Generate QR codes for equipment that link directly to work order submission forms
Capture detailed request information including location, asset, urgency, and description
Attach photos, videos, and documents directly to work orders for complete context
Create work orders from failed audit items or inspection findings automatically
Route Requests to Internal Teams or External Vendors Seamlessly
Schedule recurring work orders across all locations or target specific site attributes
Set priority levels (low, medium, high) to ensure urgent issues get immediate attention
Set different work order frequencies by region, district, or category (HVAC, pumbing, electrical, etc.)
Assign work orders to maintenance technicians, facilities teams, or external vendors
Track which assets or equipment require recurring maintenance across locations and notify assignees via app or mobile
Prevent Costly Equipment Breakdowns with Automated Maintenance Schedules
Schedule recurring preventive maintenance for critical equipment (HVAC, refrigeration, kitchen equipment, etc.)
Create asset registers with photos, model numbers, serial numbers, and purchase dates
Visualize maintenance schedules with calendar views by location, asset, or technician
Set up automated reminders before scheduled maintenance dates
Track which team members completed which sections of shared tasks for full accountability
Monitor Work Order Status and Costs Across Every Location
View all active work orders with real-time status updates (submitted, in progress, completed)
Track labor time and costs associated with each maintenance request
Organize work orders by location, asset, vendor, or date for easy filtering
Maintain complete work history for compliance and warranty documentation
Create one-off event tasks from the field (product launches, training validations, special projects, etc.)
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Identify Equipment Issues and Control Maintenance Spending
Analyze maintenance costs by location, asset type, and time period
Identify equipment with recurring issues that may need replacement
Track average time-to-resolution for different types of maintenance requests
Compare maintenance spending across locations and districts
Export detailed work order reports to PDF and Excel for budget planning
Xenia AI
AI-Powered Maintenance Management for Multi-Site Operations
Xenia’s AI transforms reactive maintenance into proactive facility management, automatically identifying patterns in equipment failures and optimizing maintenance schedules across your portfolio.
Automated Work Order Creation from Inspections
When audit photos reveal broken equipment, missing signage, or facility issues, Xenia automatically creates work orders with photos attached and routes them to the appropriate maintenance team or vendor—no manual follow-up required.
Predictive Maintenance Insights
Our Analytical Agent analyzes work order patterns across your locations to identify equipment with recurring issues before they fail completely. Get recommendations on which assets may need replacement versus continued repairs.
Maintenance Performance Dashboards
Our Summaries feature surfaces high-cost locations, frequently failing equipment, and vendor performance metrics. Spot trends early and take proactive action before problems spread.
See Xenia in Action
App Tour of Xenia
Organize teams, customer data, and Views in Vitally Hubs to give everyone access to all of the information relevant to their work.
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Xenia delivers complete operations execution in one unified platform that transforms how multi-location businesses manage operations, compliance, and team coordination.
Customizable Site Hierarchy
Intuitive interfaces designed for busy front line teams who need to designed for busy
Operational Forms
Intuitive interfaces designed for busy front line teams who need to designed for busy
Task Management
Intuitive interfaces designed for busy front line teams who need to designed for busy
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Operations Workflows & Templates
Build robust forms, checklists & logs for all of your use cases
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Team Communication & Resources
Centralize communication and resource sharing for your whole organization
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How Leading Brands Run Smoother
Operations With Xenia
360+
Locations Digitized
Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.
100%
Process Automation
Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.
Multi-Format Standardization
Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market
40%
Faster Task Resolution
Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.
100%
Staff Adoption
Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.
30%
Admin Reduction
Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt
100+
Franchise Locations
Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.
Automated Scoring
Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.
Digital Transformation
Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery
40+
Restaurant Locations
Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.
Automated Scoring
Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.
Quality Assurance
Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants
100%
Daily Operating Compliance
Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.
Centralized Communication
Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.
Enhanced Training Efficiency
Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants
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Ready to Transform Your Frontline Operations?
Join the hundreds of murti-location operators
who've eliminated operational chaos and achieved
consistent excellence with Xenia.
Book a Demo
Ready to Get Maintenance Done Consistently?
Stop chasing incomplete work orders and missed maintenance. Xenia ensures accountability across every location with AI-powered work order management, free migration, flexible month-to-month plans, and a dedicated success manager.
