Multi-Unit Businesses
Centralize Operations and Improvement Across Every Location
Manage daily operations across every team, department and location. Centralize tasks, inspections, SOPs and chats to gain deeper insight into operational efficiency.
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Multi-Workspace
- Manage multiple, independently operating locations
- Toggle between spaces
- Unify reporting across locations
Daily Operations Management
- Assign tasks to teams and individuals
- Attach images, forms, asset, location, category & priority
- Live progress tracking & reports
Work Schedules
- Schedule recurring tasks and view on a calendar
- Alert employees of upcoming tasks
- Complete work on mobile with images, notes and forms
Brand Standards
- Create Standard Operating Procedures
- Attach to tasks for employee completion
- Measure adherence with checklist scoring and images
Smart Inspections
- Inspection Templates with If/Then Logic in Steps
- Trigger Follow-up questions
- Trigger Notifications and Corrective Actions
Requests and Approvals
- Work request only permissions
- Approve and assign requests
- Communicate with requester
- Track cost of request
Asset Work History
- View every task or work order
- Store images of asset
- Track cost of maintenance
Analytics & Reports
- Easy Group, Filter & Sort
- Export to PDF or Excel
- Work Analytics Dashboard
- Employee Performance Reports
See Xenia in Action
Multi-Workspace
Manage Independent Locations in One Platform
Separate locations into independent workspaces
Manage permissions for each workspace
Easily toggle between locations
Unify reporting across workspaces or view independently
Get Started for Free
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Daily Operations Management
Assign, Monitor, and Complete Work Anywhere, on Any Device
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Distribute tasks to teams or employees with ease
Document every task with images, notes, and chats
Get notified of assignments and complete work on mobile
Complete checklists, inspections and logs
Get Started for Free
Work Schedules
Manage Schedules for Recurring Tasks &Â Work Orders
Develop customized operating procedures to standardize work processes
Design safety and quality inspections to maintain the highest standards
Create data logs to track meters, measurements and temperatures
Start from scratch or customize a pre-built public template
Get Started for Free
Brand Standards
Eliminate excuses, pencil-whipping and subpar work standards
Provide employees with detailed instruction on every task
Track time spent on tasks and compare over time
Require images, notes and template submissions
Track progress in real time with analytics dashboards
Get Started for Free
Try Xenia Out For Free and Streamline Operations
Ready to manage work more efficiently? No Credit Card Required
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4.9/5 stars based on reviews from
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Smart Inspections
Elevate Inspections with Automation Workflows
Build if/then logic into inspection steps
Automate corrective task creation from failed steps
Trigger follow-up questions, images and notifications
Deploy with public URLs, QR codes or task assignment
Get Started for Free
Asset Work History
Maintain Detailed Records for Optimal Asset Health
Access comprehensive asset work history complete with all associated work
Monitor asset health over time, identifying patterns and predicting future needs
Export reports in PDF and Excel formats for analysis and sharing
Stay updated with automated emails & push notifications
Get Started for Free
Requests and Approvals
Approve and Assign Work Requests in Seconds
Manage maintenance work order requests, tenant repairs, IT tickets and more.
Notify requester of approval status, work order progress, and relevant communications
Get notified of inbound requests, approve and assign work orders in minutes
Track and measure costs and resources associated with each request
Get Started for Free
Team Chats
Ditch Radio and Email for Integrated Chats
Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
Get Started for Free
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Analytics Reports
Gain Insights on Teams, Assets, and Locations to Drive Performance
Leverage detailed analytics for work and staff performance
Export to PDF and Excel for flexible data management
Use advanced filters to quickly generate custom reports
Monitor asset health and access historical work logs
Get Started for Free
Get Started FastWith Ready-to-Use Templates
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Growing with 10,000+ customers, rapidly!
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"I'm using the platform for bi-weekly check-ins with the teams. I've seen huge alignment from Xenia because the whole team is there discussing guidelines—the do's and don'ts—so we're consistent throughout all stores, all cities and states."
Adidas
Sr. Visual Manager
"We're being more efficient, so we're giving more time to customer service versus rushing past someone. I know what the plan is for today, so I have time to talk about this issue with this person in a calm way. The overall mood of the store is less chaotic."
ACE Hardware
Owner/Operator
"There's more getting done. That's what we wanted. The managers are occupied, Xenia acts as a second set of eyes in the store, with its recurring tasks and digital audit trail.”
“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”
Tempstop
Owner • Retail
SOC 2 Type I
Certified
