Why Choose Xenia?
Location Hierarchy & Permissions
Organize Multi-Site Operations ‍with Precision Access Control
Xenia provides customizable location hierarchies and role-based permissions that mirror your organizational structure. Control who sees what data, deploy work to the right locations, and ensure district managers only access stores within their realm of responsibility.
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Structure your operation by region, district, or franchise and control access at every level.
Build Organization Structure That Mirrors Your Business
Create unlimited hierarchy levels (brand, region, district, store, franchise owner, market, etc.)
Organize locations by geography, ownership structure, or any grouping that matches your operations
Automatically roll up reporting from store level to district, region, and company-wide views
Restructure hierarchy as business changes (new franchisees, territory realignments, concept consolidations, etc.)
Sync hierarchy via API from existing systems (HRIS, franchise management platforms, ERP systems)
Ensure Users Only See Data Within Their Responsibility
Assign users to specific hierarchy levels: store managers see one location, district managers see their territory
Prevent data leakage between districts, regions, or franchise groups with automatic access restrictions
Configure granular permissions by role: who can create templates, approve submissions, view reports, manage users, etc.
Set “reports to” relationships for automated notification routing and approval workflows
Maintain security when staff changes as access automatically updates when roles or locations change
Deploy Work to Locations Based on Specific Characteristics
Tag locations with attributes—has patio, has drive-thru, 24-hour operation, beer cave, etc.
Automatically assign tasks and checklists only to stores with relevant attributes
Create location groups for quick bulk assignment (all stores with kitchens, all locations open past midnight, etc.)
Update attributes in real-time as store capabilities change without recreating schedules
Deploy concept-specific procedures while maintaining brand standards across different store types
Sync User and Location Data Automatically from Existing Systems
Integrate with HRIS platforms (Workday, ADP, BambooHR) to auto-provision users and sync role changes
Connect franchise management systems to automatically update hierarchy as ownership changes
Enable Single Sign-On (SSO) via Okta, Microsoft, or other identity providers for seamless access
Auto-deactivate users when they leave the organization to maintain security compliance
Reduce manual user management across hundreds or thousands of employees
Operate Multiple Brands or Business Units Within One Platform
Separate corporate and franchise operations with distinct hierarchies and reporting views
Give franchisees access only to their locations while maintaining corporate oversight across all units
Create brand-specific hierarchies for multi-concept operators with different organizational structures
Share standard operating procedures across brands while allowing franchise-specific customizations
Generate performance reports by franchise owner, corporate region, or entire company
Xenia AI
AI-Powered Maintenance Management for Multi-Site Operations
Xenia’s AI transforms reactive maintenance into proactive facility management, automatically identifying patterns in equipment failures and optimizing maintenance schedules across your portfolio.
Automated Work Order Creation from Inspections
When audit photos reveal broken equipment, missing signage, or facility issues, Xenia automatically creates work orders with photos attached and routes them to the appropriate maintenance team or vendor—no manual follow-up required.
Predictive Maintenance Insights
Our Analytical Agent analyzes work order patterns across your locations to identify equipment with recurring issues before they fail completely. Get recommendations on which assets may need replacement versus continued repairs.
Maintenance Performance Dashboards
Our Summaries feature surfaces high-cost locations, frequently failing equipment, and vendor performance metrics. Spot trends early and take proactive action before problems spread.
Built For Your Organization
See exactly what’s happening on the floor, everywhere, in real-time.
Use role-specific dashboards and automated reporting to surface red flags fast.
Monitor compliance, benchmark performance, and compare locations at a glance.
Capture task completion, sensor data, and issue trends from day one.
Drives: Proactive ops management, risk reduction, and audit readiness
Frontline Teams
Managers
Regional Manager
Operations Director
VPs & Directors
Work
Report
Analyze
Strategize
Plan
Assign
See Xenia Documentation
Explore More of Xenia
Xenia delivers complete operations execution in one unified platform that transforms how multi-location businesses manage operations, compliance, and team coordination.
Customizable Site Hierarchy
Intuitive interfaces designed for busy front line teams who need to designed for busy
Operational Forms
Intuitive interfaces designed for busy front line teams who need to designed for busy
Task Management
Intuitive interfaces designed for busy front line teams who need to designed for busy
How Leading Brands Run Smoother
Operations With Xenia
360+
Locations Digitized
Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.
100%
Process Automation
Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.
Multi-Format Standardization
Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market
40%
Faster Task Resolution
Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.
100%
Staff Adoption
Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.
30%
Admin Reduction
Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt
100+
Franchise Locations
Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.
Automated Scoring
Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.
Digital Transformation
Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery
40+
Restaurant Locations
Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.
Automated Scoring
Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.
Quality Assurance
Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants
100%
Daily Operating Compliance
Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.
Centralized Communication
Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.
Enhanced Training Efficiency
Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants
Explore more of Xenia
Explore more of Xenia
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Operations Workflows & Templates
Deploy standardized procedures across all locations or customize by concept
Learn more
Inspections
& Audit
& Audit
Roll up audit scores by district, region, and franchise for performance comparison
Learn more
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Ready to Transform Your Frontline Operations?
Join the hundreds of murti-location operators
who've eliminated operational chaos and achieved
consistent excellence with Xenia.
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Ready to Structure Your Multi-Site Operation with Precision Control?
Xenia provides enterprise-grade access control with the flexibility to match any organizational structure. Get started with free migration, flexible month-to-month plans, and a dedicated success manager.
