When it comes to business operations, the end goal is to make the processes and workflows as efficient as possible. And for this, audits and inspections are critically important, minimizing risks by ensuring compliance, risk management, and a safer workplace.
MyFieldAudits is one reliable platform that can assess systems, processes, and activities, ultimately improving operational efficiency and team productivity. But you have to agree, audits and inspections are one small part of how businesses operate.
That's why MyFieldAudits, an optimized software for inspections, fails to be a comprehensive solution for the overall operations of a business.
In this blog post, we will explore the top 6 MyFieldAudits Alternatives that offer comprehensive capabilities for business operations.
Limitations of MyFieldAudits in Today’s Market
MyFieldAudits is a dedicated QA (Quality Assurance) platform that offers a comprehensive solution for managing audits and inspections for organizations. Teams can build & manage inspection strategies and provide compliance specific to your industry with MyFieldAudits.
The platform caters to the needs of Senior/Assisted Living, Government Agencies, and Contract Food Service. With MyFieldAudits, the teams get real-time alerts to critical issues with benchmark locations. In addition, the tool helps capture feedback & photos instantly and track core metrics for optimal performance.
The key feature of MyFieldAudits is to streamline and standardize the audits and inspections, but here are some limitations that enterprises face when using this platform:
- Narrow Feature Focus: The site inspection software is targeted to the needs of field operations and audits. Modern businesses opt for a unified solution that scales their operational efficiency, with capabilities like daily task management, document management, etc.
- Dependency on Vendors: MyFieldAudits follows a vendor-dependent approach, which means you will have to depend on the vendors for the setup, configuration, and inspection strategies rather than having full self-service capabilities.
Let's say your business needs to add a sanitation step. Instead of doing it on your own, you have to contact the vendor, which might seem workable. But what happens when you need an update or change and you're stuck waiting on the vendor every time?
- Lack of Offline Capability: The software has no offline capabilities, which can be a great challenge for frontline teams with data syncing in areas with limited network connectivity.
- Complexity for Frontline Teams: Some users report difficulty in accessing the advanced functionalities of the tool, which is not ideal for frontline teams.
Here are the top 6 MyFieldAudits alternatives that are operations platforms better than MyFieldAudits:
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List of 6 Best Alternatives to MyFieldAudits
1. Xenia - Our Top Pick as a MyFieldAudits Alternative
Best for: Businesses looking for a unified approach for managing their operational needs.
MyFieldAudits is a well-built platform, but one of the biggest limitations is that its capabilities are restricted only to audits and inspections. Why Xenia stands out as the top alternative is that it addresses every aspect of audit operations. From enterprise-grade audit capabilities to consumer-level ease of use. Not just this, the platform allows you to conduct timely audits & inspections, and also monitor, analyze, and take necessary actions.
With Xenia, you can connect your entire workforce in one place. Along with being able to set recurring schedules and manage every task of the team in one place.
Xenia is a digital toolkit for businesses, not just a field inspections and audit app, that aim to tackle the real challenge frontline teams face: The gaps between field and office systems, which lead to delayed access to field data, errors, and inefficient workflows.
Let’s briefly find out all the capabilities of Xenia as a comprehensive toolkit for managing operations.
Xenia's Features
Digital Audit Management
Xenia is the go-to solution for every type of frontline business, single facility, multi-location chains, or distributed workforce.
Digital Checklists: The teams can effectively streamline task management with digital checklists and SOPs. With the digital form builder, you can move your paper-based lists to digital lists that are much easier to manage and follow up on.
With digital checklists, you can easily set up the next steps for the users, based on their previous answers, using conditional logic. You can set your own schedules for repair and maintenance, which can be further adjusted to different seasonal requirements, and you can schedule tasks efficiently while letting AI-driven automation handle the recurring tasks.
Smart Form Builders: The pain of building forms for every single task & procedure, or even making a small change in them, demands a lot of manual effort. To save your time (or avoid that frustration - trust us, we get it), Xenia’s Digital Form Builder is your saviour.
The software has an AI template builder, using which users can create checklists in seconds without vendor dependency. You can also upload your PDF manuals and convert them to digital checklists in a few simple steps. You can customize the forms as per your requirements. Once you have built a checklist with Xenia’s field audit software, you can easily add it to your workflow, share it with the concerned teams, or assign it to the dedicated team members—in just a few clicks.
Performance Benchmarking
You can convert audit data into operational intelligence that drives strategic decision-making and continuous improvement across your network. You can:
- Use the weighted scoring feature to customize point values per question and section.
- Color-code performance levels
- Categorize issues to flag common problems
- Analyze trends across multiple audit cycles and time periods
Also Read: How Visual Checklist Software Can Lead to Faster Frontline Operations Execution.
Asset Management
Unlike site inspection software dedicated strictly to audits and inspections, Xenia offers full compliance maintenance capabilities. Xenia, a frontline operations platform, offers features like workflow optimization, project management, and process tracking. But the real game-changer is that it has a dedicated equipment tracking platform for monitoring your assets.
You can easily create detailed profiles for all your company’s assets, with information like service history, warranties, and overall performance. Easy QR-code access makes it easy for frontline workers to retrieve information, reports, etc, anytime.
Safety & Compliance
Compliance: With Xenia, you can manage regulations and ensure adherence to the safety standards. The Compliance Management capabilities of Xenia cover protocols for various safety & regulatory standards, like OSHA and insurance compliance. Here are some of the key areas covered by Xenia for various industries:
Food Safety: With Bluetooth thermometers, the IoT sensors can monitor temperature 24*7. In addition to tracking the temperature ranges, the smart systems can automatically alert the concerned team members in cases of out-of-range temperatures and prevent spoilage.
Analytics & Reporting
Custom dashboards: Xenia features intuitive dashboards, offering flexibility with a widget-based system. The widget library consists of different options, including bar graphs, line graphs, pie charts, data tables, KPI scorecards, heat maps, and task matrices. The custom dashboards show real-time data and allow easy sharing and integration of reports whenever needed.
Real-time reporting: Unlike MyFieldAudits, with Xenia, your team doesn’t have to rely on an outsourced platform for reporting for your overall operations. Xenia offers custom KPI reporting, which helps businesses track reports for every operation, like work history, team performance, and asset health.
You can get both high-level summaries and detailed breakdowns of operational data as per your needs. Visual elements like pie-charts, line graphs, etc., make reporting more user-friendly and comprehensive.
Performance tracking: As previously discussed, to fully utilize all the capabilities of MyFieldAudits, you have to depend on collaboration with the vendors. For basic tasks like KPI identification and monitoring alerts, turning to the providers can be time-consuming.
Xenia gives you the power to independently define and customize KPIs. In addition, Xenia’s AI-powered capabilities give you a tech-driven solution. You can automate alerts that trigger on thresholds and exceptions. The integration of AI takes performance tracking to the next level.
Other Key Features of Xenia:
- Offline Mode with Automatic Syncing: Xenia allows teams to use the platform in offline mode with automatic syncing to ensure workers can access and report from anywhere.
- Mobile Friendly: Task assignment, progress, and tracking can all be done from Xenia’s mobile-friendly platform. Teams can take real-time photos, videos, location, etc using their nearest device.
- Integrations: Xenia offers easy integration with your existing tools and systems (like HR, POS, maintenance, and communication systems), making the switch from any platform seamless.
- Frontline ready: Xenia is a purpose-built frontline operations execution app. With features that meet the operational needs of every type of organization, single-unit or multiple-unit operations.
Client Testimonial
"Xenia has revolutionized our daily operations management at Budget Greeting Cards, enabling us to maintain high standards across all nine locations and enhance the customer experience. The platform's comprehensive features for task management and inspections have been instrumental in optimizing efficiency and ensuring product quality."
- CEO, Budget Greeting Cards
Xenia’s Pricing
Xenia offers both pay-per-user or per-location pricing, so you can pick what matches your needs. Additionally, there are 3 plans to choose from:
Before you finalize your choice, Xenia helps you decide by letting you test the capabilities for free. Get access to MyFieldAudits alternative with a free trial: Click here.
Priced on per user or per location basis
Available on iOS, Android and Web
2. GoAudits
GoAudits is a field inspection and audit app that caters to the operational needs of industries, including hospitality, food services, and manufacturing. With its digitalized audits with customizatable checklists, the companies can easily switch to paperless operations. The platform has a mobile-friendly interface, making it easier for the frontline teams to access the features.
Additionally, GoAudits offers offline access, ensuring updates continue without internet connectivity too. The software is best for multi-location businesses, as it supports scalable regulatory and operational processes.
Features:
- Real-time scoring dashboards with compliance trend analysis
- Automated, branded PDF reports sent instantly after audits
- Multi-site oversight with centralized performance tracking
- Secure cloud storage and data synchronization
Limitations: Reporting templates offer limited design flexibility
Pricing:
Starter plan ($10 per user/month)
Enterprise plan ($30 per user/month)
3. InspectCheck
Property inspections are a crucial part of your business operations if you work in real estate. If you are searching for a tool for your business, your go-to choice is InspectCheck. InspectCheck is uniquely suited for property inspections, which allows you to record property conditions, promoting transparency for all the parties involved.
The platform makes the property inspection easier by giving you the leverage of attaching media files. The reports can be easily extracted and shared with the homeowners and buyers, making your work less time-consuming and streamlined. The software is capable of producing client-ready reports, with other key features including:
- Built-in Scheduling
- Billing
- Client Management
Features:
- Color-coded indicators for quick issue visibility in reports
- Automated client communication and report delivery
- Appointment and property management for inspection teams
- Offline report creation with photo and note capture
Limitations: Compared to modern solutions, the interface is outdated and has limited integrations with external apps or CRMs.
Pricing:
Starter plan: $49.99 per user/month.
Professional plan: $69.99 per user/month.
4. Pervidi Inspection
The flexible setup of Pervidi Inspection makes it an ideal choice for organizations needing highly customized audits and inspections. Providing services to industries like Healthcare, Oil & Gas, and Manufacturing, the tool makes inspection and compliance workflows easy to manage.
With features like Digital Inspections, Asset Tracking, and Preventive Maintenance tasks, the setups for data capture can be done for both cloud-based and on-premise settings. With feature integrations like Barcode Scanning and Voice Entry, the software makes operational processes easy for frontline teams to follow.
Features:
- Customizable inspection workflows tailored to industry standards
- Advanced data capture with barcode scanning and speech recognition
- Preventive maintenance scheduling with asset history tracking
- Choice of cloud-based or on-premise implementation
Limitations:
- Set up and configuration require vendor assistance, like MyFieldAudits.
- Outdated UI compared to newer competitors
Pricing:
Offers subscription and perpetual licensing models. Contact the vendor for detailed pricing.
5. Fulcrum
Fulcrum offers a solution with its cloud-based data collection and syncing tools that enable teams to stay connected during operations.
By supporting detailed geospatial inputs like GPS coordinates, the software ensures effectiveness for location-based inspections. Users can build digital forms specific to the workflows and operational processes required by the industry standards. This software's functionality goes beyond other tools as it lets data collection even offline, similar to Xenia. Data collection and management are further enhanced for businesses with enterprise-grade security, flexible integrations, and real-time reporting.
Features:
- Drag-and-drop form builder with logic rules for data quality
- Geospatial data capture, including GPS mapping and location tagging
- Rich multimedia support—photos, videos, audio, barcodes
- API integrations for syncing inspection data with enterprise systems
Limitations: Complex features require training to maximize value and limited offline analytics.
Pricing:
Professional plan starts at $41 per user/month (billed annually), $52 per user/month (monthly billing). The Elite plan is at $52 per user/month. Enterprise pricing available on request.
6. Workiva
Designed for ESG, financial, and regulatory documentation, Workiva is an enterprise reporting platform that helps collect, store, and manage data. With the automated workflows, the teams can speed up the processes, ultimately improving the overall productivity. With seamless integration with various cloud and operational systems, Workiva reduces manual work and errors for high-stakes reporting. The platform has audit and risk management tools that enable the teams to build accurate reports.
Features:
- Real-time collaboration on financial, ESG, and audit reports
- Automated workflows that merge data from multiple systems
- Enterprise-level compliance, filing, and audit capabilities
- Integration with ERP, HR, and cloud platforms for data flow
Limitations:
- Implementation can be lengthy and resource-intensive
- High pricing limits accessibility for mid-sized organizations
- Advanced features require extensive training for full adoption
Pricing:
Workiva pricing is tailored to enterprise needs. Contact the vendor for detailed pricing.
MyFieldAudits Alternatives: Xenia and Others
Accurate audits and inspections are critical for frontline industries, enabling the teams to stick to the highest safety and regulatory compliance standards. With technology integrated into operational processes, businesses are inclining towards digital tool-kits that offer automated and streamlined solutions for data inspections and overall operations execution.
MyFieldAudits is a well-known software for quality management and assessment, but frontline teams need more than that. With future-driven solutions like Xenia, businesses get a comprehensive solution with capabilities like Data Management, Audits & Inspections, Reporting, and Analytics.
Check out all the features of Xenia by booking a free demo today!
FAQs
What software is used for audits and inspections?
For audits and inspections, operations execution platforms like Xenia are used. With Xenia, you can streamline reports for daily operations with the help of digital checklists. Customized for your industry, you can easily build a checklist and create work orders. The platform can also provide corrective actions, enabling the teams to minimize any negative impacts of failed steps during inspections and audits.
What are the best MyFieldAudits alternatives?
Top MyFieldAudits alternatives are: Xenia, GoAudits, InspectCheck, Pervidi Inspection, Fulcrum, iAuditor, and Workiva.
What are some limitations of MyFieldAudits?
MyFieldAudits is a platform dedicated to managing audits and inspections. The frontline teams require a comprehensive solution for overall operations execution. In addition, the software is dependent on service providers for any customizations for form creation and modifications.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
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