Why Choose Xenia?
Operations Workflows & Templates
Standardize Operations and Ensure Consistent Execution
Xenia eliminates operational inconsistency with automated templates and workflows. Ensure every task is completed correctly, every time, across all locations while maintaining full visibility and compliance with your policies and procedures.
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Enforce standards, track compliance, and maintain operational consistency across all locations.
Build Any Operational Form with Drag-and-Drop Simplicity
Create checklists, inspection forms, logs, SOPs, surveys, and more with Xenia's intuitive form builder
Organize workflows with section headings and 14+ response types including pass/fail, photo capture, signatures, and more
Duplicate and modify existing templates instead of building from scratch
Reuse common question sets across multiple templates for consistency
Preview mobile experience while building to ensure field-friendly design
Develop ready-to-use, professional templates from simple prompts
Use natural language prompts to build new procedures instantly
Leverage pre-trained AI that understands industry-specific operations
Push templates to specific sites, regions, or brands with AI-driven conditional visibility rules
Upload PDFs or spreadsheets and let AI generate structured digital templates
Access 100+ ready-to-use template library covering common operations across industries
Capture Exactly the Data You Need with 14+ Question Types
Use multiple choice, checkboxes, and dropdown menus for standardized responses across all locations
Require pass/fail questions with automatic flagging and corrective action triggers for compliance tracking
Capture photos and videos with annotation tools, voice notes, and markup capabilities for visual verification
Collect signatures, date/time stamps, and geolocation to verify work completion and maintain audit trails
Embed training videos and reference documents directly into steps for just-in-time guidance
Route Submissions Through Multi-Step Review and Sign-Off Processes
Require manager approval before certain procedures can be marked complete
Set up multi-level approval chains (store manager → district manager → regional)
Trigger email notifications when submissions need review or approval
Track approval status and maintain audit trail of who approved what and when
Auto-escalate to next level if approvals aren’t completed within timeframe
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Complete Checklists Without Internet
Work completely offline in areas with no connectivity
Auto-save progress so staff can complete lengthy checklists across shifts
Track completion percentage in real-time as field workers complete mobile tasks
Force completion of required steps before allowing submission to prevent incomplete work
Collect digital signatures on mobile for sign-offs and verification
Xenia AI
Robust AI-Powered Operations Software
AI is the foundation of scalable multi-location operations. Xenia powers every step of your operational workflow from task assignment to execution verification.
AIÂ Template Builder
Using our AI Template Builder, describe what you need in plain language and get ready-to-use, professional templates in minutes. Push templates to specific sites, regions, or brands with AI-driven conditional visibility rules.
Instant Multi-Location Benchmarking
Ask your operational data questions to Xenia’s Analytical Agent in plain language and get actionable answers with charts, graphs, etc. Compare performance across regions, store types, or brands to identify your best and worst performers.
Autonomous Reporting
Replace manual reporting with AI-generated daily or weekly executive dashboards that highlight key metrics in one central location. Our Summaries feature spots early warning signs and recommends specific interventions before issues escalate.
See Xenia in Action
App Tour of Xenia
Organize teams, customer data, and Views in Vitally Hubs to give everyone access to all of the information relevant to their work.
Watch Guide
Explore More of Xenia
Xenia delivers complete operations execution in one unified platform that transforms how multi-location businesses manage operations, compliance, and team coordination.
Customizable Site Hierarchy
Intuitive interfaces designed for busy front line teams who need to designed for busy
Operational Forms
Intuitive interfaces designed for busy front line teams who need to designed for busy
Task Management
Intuitive interfaces designed for busy front line teams who need to designed for busy
Explore more of Xenia
Explore more of Xenia
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Team Communication & Resources
Centralize communication and resource sharing for your whole organization
Learn more
How Leading Brands Run Smoother
Operations With Xenia
360+
Locations Digitized
Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.
100%
Process Automation
Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.
Multi-Format Standardization
Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market
40%
Faster Task Resolution
Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.
100%
Staff Adoption
Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.
30%
Admin Reduction
Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt
100+
Franchise Locations
Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.
Automated Scoring
Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.
Digital Transformation
Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery
40+
Restaurant Locations
Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.
Automated Scoring
Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.
Quality Assurance
Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants
100%
Daily Operating Compliance
Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.
Centralized Communication
Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.
Enhanced Training Efficiency
Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants
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Ready to Transform Your Frontline Operations?
Join the hundreds of murti-location operators
who've eliminated operational chaos and achieved
consistent excellence with Xenia.
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Ready to Automate Your Operations Workflows?
Transform manual processes into intelligent workflows with Xenia's AI-powered platform. Get free form migration, flexible month-to-month plans, and a dedicated success manager to help you eliminate paper checklists and spreadsheet chaos.
