🎉 Xenia raises $12M Series A and announces 2 new AI capabilities

Learn More

White cross or X mark on a black background.
Operational Execution

One operations app for every use case.

Execute operational workflows consistently across every location. Run standardized processes for task management, compliance checks, and multi-location coordination with no IT setup required.
Xenia Checklist Templates Mockup
Powered by AI. Trusted by the world’s best operators.
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Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Dave Hot Chicken
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Dave Hot Chicken
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Dave Hot Chicken
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas

Make Daily Operations Smooth and Efficient

Xenia Logo

Create Brand Standards for Every Team and Process

With Xenia's Operations Template Builder, you can quickly create:
  • Standard Operating Procedures
  • Checklists
  • Inspections
  • Data Logs
  • Feedback Surveys
  • Incident Reports
Our operations templates have advanced features such as:
  • If/Then Logic
  • Sharable Public URL
  • Live Progress Tracking
  • Time Stamps
  • Image & Note Attachments
  • Automated Notifications

Ensure Daily Tasks Get Done

Assign, track and measure work across teams for tasks such as:
  • Opening & Closings
  • Scheduled Cleanings
  • Safety Inspections
  • Maintenance Requests
  • Compliance Audits
  • Staff Duties
Xenia enables accountability for your teams with:
  • Time Tracking in Tasks
  • Template Step Time Stamps
  • Image & Note Attachments
  • Mobile Notifications
  • Work Audit Trails
  • Team Chats

Create Data Logs For Any Purpose

Easily create log books to collect operational data including:
  • Equipment Meters
  • Temperature Readings
  • Lost and Found
  • Shift Hand Offs
  • Incident Reports
  • Hazard Reports
These logs go beyond data collection, enabling your team to identify and take action when necesssary:
  • Custom Permissions
  • Mobile Data Logging
  • Conditional If/Then Logic
  • Corrective Actions
  • Photos & Notes
  • Report Exports

Collect Crucial Feedback From Employees or Customers

Leverage Xenia to collect feedback for:
  • Employee Satisfaction
  • Customer Complaints
  • After Action Reports
  • Training Feedback
  • Skills Evaluations
  • Employee Activities
Xenia provides flexible data collection and analysis:
  • Non-User Submission Links
  • Submission Activity Log
  • Photo Attachments
  • Individual Submission Exports
  • Full Survey Submission Exports

Connect Your Staff With Team Chats & Announcements

Xenia helps teams stay connected, no matter the distance:
  • Individual Chats
  • Team & Department Chats
  • Company-wide Announcements
  • In-Task Messaging
With these tools, teams can quickly:
  • Ask Questions
  • Stay Informed
  • Solve Problems
  • Report Emergencies

Measure Your Operations and Make Informed Decisions

Xenia helps teams stay connected, no matter the distance:
  • Individual Chats
  • Team & Department Chats
  • Company-wide Announcements
  • In-Task Messaging
With these tools, teams can quickly:
  • Ask Questions
  • Stay Informed
  • Solve Problems
  • Report Emergencies

See Xenia in Action

Multi-Location

Manage Every Location with One Operations Platform

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.
Customizable Site Hierarchy
Easily Deploy Initiatives Across Locations
Unified Reporting
Customizable Role Based Dashboards
View Full AI Suite
Xenia Mobile Task Completion Mockup
Cross-Platform Workflows

Assign, Monitor, and Complete Work Anywhere, on Any Device

Distribute tasks to teams or employees with ease
Document every task with images, notes, and chats
Get notified of assignments and complete work on mobile
Complete checklists, inspections and logs
Get Started for Free
Room and bathroom cleaning checklist app interface on tablet and smartphone showing tasks for Room Entrance and Bed Area with checkboxes and pass, fail, N/A buttons.
Operational Forms

Standardize Work and Operationalize Improvement

Develop customized operating procedures to standardize work processes
Design safety and quality inspections to maintain the highest standards
Create data logs to track meters, measurements and temperatures
Start from scratch or customize a pre-built public template
Get Started for Free
Dashboard interface showing a February 2023 preventive maintenance calendar with color-coded tasks and a side panel for table saw inspection with status, checklist start button, images, and action buttons to track or mark as complete.
Task Management

Eliminate excuses, pencil-whipping and subpar work standards

Provide employees with detailed instruction on every task
Track time spent on tasks and compare over time
Require images, notes and template submissions
Track progress in real time with analytics dashboards
Get Started for Free

Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
4.9/5 stars based on reviews from
Logic Automation Builder interface showing a question about bottles used with conditional settings, trigger options, and a task creation prompt.
Smart Inspections

Elevate Inspections with Automation Workflows

Build if/then logic into inspection steps
Automate corrective task creation from failed steps
Trigger follow-up questions, images and notifications
Deploy with public URLs, QR codes or task assignment
Get Started for Free
Bathroom Maintenance Request activity log showing status changes, task assignments, and request creation by Leslie Alexander, Neil Sareen, and Elon Zuckerberg on desktop and mobile views.
Requests and Approvals

Approve and Assign Work Requests in Seconds

Manage maintenance work order requests, tenant repairs, IT tickets and more.
Notify requester of approval status, work order progress, and relevant communications
Get notified of inbound requests, approve and assign work orders in minutes
Track and measure costs and resources associated with each request
Get Started for Free
User interface showing messaging app chat windows with text conversations and emoji picker.
Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
Get Started for Free
Dashboard showing task summary with 147 open tasks, 53 in progress, 12 on hold, and 200 completed; task list with descriptions, categories, locations, assigned persons, statuses, priorities, due dates, and templates; bar chart of tasks by employees with David Oshodi leading; pie chart of tasks by category; and team task count leaderboard.
Analytics Reports

Gain Insights on Teams, Assets, and Locations to Drive Performance

Leverage detailed analytics for work and staff performance
Export to PDF and Excel for flexible data management
Use advanced filters to quickly generate custom reports
Monitor asset health and access historical work logs
Get Started for Free

Growing with 10,000+ customers, rapidly!

Top view of a modern white sneaker with orange and gray accents on a light gray textured surface.
"I'm using the platform for bi-weekly check-ins with the teams. I've seen huge alignment from Xenia because the whole team is there discussing guidelines—the do's and don'ts—so we're consistent throughout all stores, all cities and states."
Adidas
Sr. Visual Manager
ACE Hardware brand logo.
"We're being more efficient, so we're giving more time to customer service versus rushing past someone. I know what the plan is for today, so I have time to talk about this issue with this person in a calm way. The overall mood of the store is less chaotic."
ACE Hardware
Owner/Operator
Temp Stop logo
"There's more getting done. That's what we wanted. The managers are occupied, Xenia acts as a second set of eyes in the store, with its recurring tasks and digital audit trail.”

“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”

Tempstop
Owner • Retail

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

How does an operations app benefit businesses in various industries, regardless of their size or location?

An operations app offers versatility and scalability, catering to the needs of businesses of all sizes and locations.

Whether you operate from a single facility, manage a multi-location chain, or oversee a deskless workforce spread across the globe, the app provides a centralized platform for managing tasks, communication, and collaboration.

Its overall flexibility allows for customization to meet specific use cases, ensuring that businesses can streamline operations and enhance efficiency regardless of their industry or geographic location.

What are some key features of an operations management software that contribute to improved operational efficiency?

An operations management software typically includes features such as task management, real-time communication, document sharing, and reporting capabilities.

In that order, these features enable teams to streamline workflows, collaborate more effectively, and track progress on tasks and projects.

On top of that, you should also know that by providing a centralized hub for accessing information and coordinating activities, these programs enhance visibility, accountability, and productivity, ultimately driving improved accountability across the organization.

What are some best practices for implementing an operations management software to maximize its effectiveness within an organization?

Successful implementation of an operations management online software requires careful planning, effective communication, and user training.

Organizations should clearly define their objectives and use cases for the app, involve key stakeholders in the selection process, and customize the app to meet their specific needs and workflows.

On top of that, through frequent training and support sessions delegated to users, ensures adoption and utilization of the app across the organization.

🎉 Xenia raises $12M Series A and announces 2 new AI capabilities

Learn More

White cross or X mark on a black background.
Why Choose Xenia?
Operational Execution

Scale Operations Execution Across Your Location Hierarchy

Build sophisticated operational workflows that adapt to each location's needs while maintaining corporate standards. Transform verbal instructions into executable procedures and route approvals through your exact organizational hierarchy.
Xenia Checklist Completion Mockup
Trusted by 250+ multi-location brands | 7,000+ stores managed daily
Newk's Eatery
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas

Achieve Consistent Execution Across Every Location

Build Sophisticated Workflows That Capture Operational Complexity Subtitle: Stop relying on verbal instructions and tribal knowledge. Build procedures that guide teams through complex processes with embedded photos, videos, and conditional logic that adapts to different scenarios.
Build Intelligent Workflows That Capture Operational Complexity

Build procedures that guide teams through complex processes with embedded photos, videos, and conditional logic that adapts to different scenarios.

Build templates with AI assistance
14+ rich step types capture nuance
Push templates to sites, regions, or brands
Embed photos,videos, and SOPs in templates
Interface of a logic automation builder with a conditional setup asking 'How many bottles did you use?', showing a range condition between 0 and 85, and options to trigger actions including requiring image capture and creating a task.
Enforce Corporate Standards Consistently

Route work through approval chains that match your organizational structure. Ensure the right people review critical submissions while keeping store-level work moving without bottlenecks.

Multi-level approval workflows
Role-based routing by hierarchy
Corporate visibility with local autonomy
Digital audit trails for compliance
Execute Critical Procedures Anywhere

Enable frontline teams to complete critical workflows offline in areas without internet. Capture photos, notes, and signatures that automatically sync when devices reconnect.

Complete work offline anywhere
Auto-sync when connectivity returns
Photo, video and signature capture
Real-time completion tracking
Xenia App mockup on 4 colorful mobile devices
Xenia AI

AI-Powered Operations Execution

Xenia’s AI capabilities transform routine management into proactive operational intelligence, automatically routing work, verifying completion quality, and surfacing insights.

Build Workflows Instantly

Describe what you need in plain language or upload existing paper forms, PDFs, or Excel sheets. Template Builder instantly digitizes them with proper question types, conditional logic, and photo requirements built in.

Benchmark Multi-Location Performance

Ask your operational data questions to Xenia's Analytical Agent in plain language and get actionable answers with charts, graphs, etc. Compare performance across regions, store types, or brands to identify your best and worst performers

Surface Urgent Issues

Summaries automatically generates executive dashboards showing performance by region, district, or location. AI identifies which parts of your organizational hierarchy are excelling and which need immediate attention.

Learn More
USE CASE report

What is Operational Excellence? A Modern Guide for Multi-Unit Operations

A practical guide for operational excellence for multi-unit teams, driving consistent execution with empowered people and modern technology.

Secure & reliable platform

Protect your operations with enterprise-grade security and a stable system designed to keep your data safe.

On-time execution delivery

Ensure consistent execution across locations with intelligent workflows that keep teams accountable.

Read Report

Growing with 10,000+ customers, rapidly!

"We're being more efficient, so we're giving more time to customer service versus rushing past someone. I know what the plan is for today, so I have time to talk about this issue with this person in a calm way. The overall mood of the store is less chaotic."

Store Owner/Operator
Ace Hardware

"I'm using the platform for bi-weekly check-ins with the teams. I've seen huge alignment from Xenia because the whole team is there discussing guidelines—the do's and don'ts—so we're consistent throughout all stores, all cities and states."

Adidas
Sr. Visual Manager
Adidas

Growing with 10,000+ customers, rapidly!

Top view of a modern white sneaker with orange and gray accents on a light gray textured surface.
"I'm using the platform for bi-weekly check-ins with the teams. I've seen huge alignment from Xenia because the whole team is there discussing guidelines—the do's and don'ts—so we're consistent throughout all stores, all cities and states."
Adidas
Sr. Visual Manager
ACE Hardware brand logo.
"We're being more efficient, so we're giving more time to customer service versus rushing past someone. I know what the plan is for today, so I have time to talk about this issue with this person in a calm way. The overall mood of the store is less chaotic."
ACE Hardware
Owner/Operator
Temp Stop logo
"There's more getting done. That's what we wanted. The managers are occupied, Xenia acts as a second set of eyes in the store, with its recurring tasks and digital audit trail.”

“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”

Tempstop
Owner • Retail

Transform How You Scale Operations

Build Workflows That Scale Across Complex Organizations

Transform How You Scale Operations

Gain more control with Xenia’s user-friendly UI, advanced automation, and easy setup—without the hefty price tag. Scale across multiple locations effortlessly, and keep your operations running smoothly with minimal effort.
Xenia Mobile Agenda Mockup
Woman in apron on Tablet