🎉 Xenia raises $12M Series A and announces 2 new AI capabilities

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Tasks and Work Orders

Elevate Team Productivity and Accountability

Xenia streamlines task management with transparent workflows that connect your entire team. Assign, track, and complete work seamlessly whether you're managing a single facility, a multi-location chain, or a deskless workforce spread across the globe.
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Powered by AI. Trusted by the world’s best operators.
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Newk's Eatery
Power Market
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Dave Hot Chicken
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Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Dave Hot Chicken
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Dave Hot Chicken
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas

Streamline Task Management

Task Management
  • Assign Tasks to Teams or Individuals
  • Create Recurring Task Schedules
  • Notify Assignees on mobile
Complete Data Collection
  • Set Custom Work Category
  • Attach Asset & Location
  • Set Priority & Due Date
  • Attach Images & Templates
Multi-Device Workflows
  • Mobile Notifications
  • Mobile Checklists & Logs
  • Task Creation from Photo
  • Task List & Calendar Views
Operations Templates
  • Inspections, SOPs, Logs & Checklists
  • Custom Template Builder
  • Public Template Library
Team Collaboration
  • Individual and Team Chats
  • Company Wide Announcements
  • In-Task Chats for Teamwork and Question Support
Analytics & Reports
  • Task Summary Report
  • Employee Productivity Report
  • Easy Group, Filter & Sort
User interface showing a Task & Work Orders dashboard with tasks like Kitchen Inspection, Fix front door, and Window cleaning, each with status, category, and priority levels; also displaying a mobile screen to create a new task for Oven Cleaning with options to add images, checklist, assignee, and buttons to cancel or create the task.
Task Creation and Assignment

Elevate Operational Efficiency with Digital Task Management

Develop, assign, and track work tasks in a unified platform
Expedite task scheduling with automation of recurring tasks
Boost clarity of procedures with detailed instructions and attachments
Enhance accountability with a digital audit trail and real-time notifications
Get Started for Free
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Comprehensive Data Management

Automatically Track Data on Every Completed Task

Create custom categories for clear task classification
Attach images, documents, and templates to tasks for added detail
Assign tasks to specific assets and locations for effective tracking
Set priority levels and due dates to establish clear expectations
Get Started for Free
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Cross-Platform Workflows

Assign, Monitor, and Wrap Up Tasks Anywhere, Anytime

Distribute tasks to teams or individuals with a few clicks
Capture every task detail with images, notes, and chat records
Get notified of assignments and complete tasks on mobile
Complete checklists, inspections and logs in seconds
Get Started for Free

Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
4.9/5 stars based on reviews from
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Customizable Operations Templates

Implement Customized SOPs, Inspections, and Data Logs

Develop bespoke operating procedures to standardize work processes
Design safety and quality inspections to uphold the highest standards
Create data logs to track hazards, incidents and shift notes
Start from scratch or customize a pre-built public template
Get Started for Free
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Real-Time Collaboration

Improve Teamwork with Instant, Digital Collaboration

Gain access to work details at any time, from any location
Communicate instantly with team members about tasks using integrated chats
Provide further clarity with attached checklists and documents to tasks
Facilitate task handovers and reassignments with simplicity and efficiency
Get Started for Free
Dashboard showing task summary with open, in progress, on hold, and completed tasks; detailed tasks and work orders list; bar chart of tasks by employee; pie chart by category; and a work order report for Flat White Cafe & Bar.
Analytics Reports

View Task Analytics on every Team, Asset, and Location

Utilize detailed analytics to evaluate work and staff performance
Export reports in PDF and Excel formats for flexible data analysis
Generate custom reports quickly using advanced filtering options
Monitor asset health and access historical logs for informed decision-making
Get Started for Free

Explore more of Xenia

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Preventive Maintenance
Asset maintenance schedules and procedures
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Inspections and Audits
Formalize procedures and log work history
Learn more
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One App: Endless Ways to Manage Store Visits

Run your whole field operations with one easy-to-use app. Start your 14-day free trial today.

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🎉 Xenia raises $12M Series A and announces 2 new AI capabilities

Learn More

White cross or X mark on a black background.
Why Choose Xenia?
Task Management

Scale Team Execution ‍across all locations

Xenia connects your entire multi-unit operation with transparent task workflows that drive accountability from field to store. Assign, track, and complete daily procedures seamlessly across all locations.
Start for Free
Get a Demo
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Manage all location-specific tasks with complete visibility from assignment to completion.

Automated Task Creation
Multi-Site Task Assignment
Completion Tracking
Mobile Workflows
Analytics and Reports

Trigger Follow-Up Tasks Automatically from Photos, Inspections, and Role

Schedule recurring and ad hoc work that automatically assigns to employees based on role, location, or shift
Instantly assign follow-up tasks to staff when issues arise like failed inspections or missed procedures
Trigger manager alerts when critical tasks are created, overdue, or completed
Auto-route tasks based on customized conditional logic workflows
Receive real-time status updates as tasks progress from open to in-progress to completed
Get Started for Free ->
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Schedule Tasks Across Any Hierarchy

Schedule recurring tasks across all locations or target specific site attributes (ex: stores with beer caves)
Assign to multiple locations simultaneously while maintaining individual location schedules
Set different task frequencies by region, district, or individual store requirements
Automate recurring schedules for shift duties, opening procedures, closing checklists, and cleaning routines
Configure role-based assignments so tasks automatically transfer as staff changes
Get Started for Free ->
User interface showing a Task & Work Orders dashboard with tasks like Kitchen Inspection, Fix front door, and Window cleaning, each with status, category, and priority levels; also displaying a mobile screen to create a new task for Oven Cleaning with options to add images, checklist, assignee, and buttons to cancel or create the task.

Track and Trend Completion Rates, Exceptions, and Performance

Verify whether tasks are being completed in every store with real-time completion dashboards
View task completion rates by team member, location, district, and region
Drill down into each task to understand quality, time-to-completion, and individual contributions
Monitor overdue tasks with automated escalation alerts to management
Track which team members completed which sections of shared tasks for full accountability
Get Started for Free ->

Complete Work from Anywhere with Field-Friendly Mobile Tools

Submit critical work from mobile devices: daily checklists, product quality photos, sign verification
Work completely offline in areas without connectivity
Capture photo documentation, voice notes, and annotations directly from the mobile app
Auto-sync all field data when device comes back online
Create one-off event tasks from the field (product launches, training validations, special projects, etc.)
Get Started for Free ->
Xenia Checklists

View Real-Time Reports for Each Store, District, or Operation-Wide

Generate real-time reports showing completion rates across your entire operation
Identify performance gaps and locations that need additional training or support
Analyze completion trends over time to measure operational improvements and standardization
Drill down into specific tasks to see completion patterns and flag inconsistencies
Export detailed task reports to PDF and Excel for leadership meetings and documentation
Get Started for Free ->
Xenia AI

AI-Powered Task Management

Xenia’s AI capabilities transform routine task management into proactive operational intelligence, automatically routing work, verifying completion quality, and surfacing insights.

Quality & Compliance Detection

Our AI Photo Rollouts feature reviews every photo from tasks to flag gaps in quality and brand standards. It instantly compares submitted photos to verify product displays, equipment placement, and signage guidelines and flags any discrepancies.

Real-Time Task Updates

Ask questions about ongoing tasks in plain language and get actionable answers with charts, graphs, etc. Our Analytical Agent generates reports in real time on tasks completion and compliance issues before issues arise.

Multi-Location Performance Dashboards

Replace manual reporting with AI-generated daily or weekly executive dashboards that highlight key metrics in one central location. Our Summaries feature spots early warning signs and recommends specific interventions before issues escalate.

Learn More

See Xenia in Action

App Tour of Xenia

Organize teams, customer data, and Views in Vitally Hubs to give everyone access to all of the information relevant to their work.

Watch Guide

Explore More of Xenia

Xenia delivers complete operations execution in one unified platform that transforms how multi-location businesses manage operations, compliance, and team coordination.

Customizable Site Hierarchy

Intuitive interfaces designed for busy front line teams who need to designed for busy

Operational Forms

Intuitive interfaces designed for busy front line teams who need to designed for busy

Task Management

Intuitive interfaces designed for busy front line teams who need to designed for busy

How Leading Brands Run Smoother
Operations With Xenia

Power MarketTipsy PuttNewk's EateryHillStone Restaurant GroupBacari

360+

Locations Digitized

Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.

100%

Process Automation

Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.

Multi-Format Standardization

Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market

40%

Faster Task Resolution

Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.

100%

Staff Adoption

Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.

30%

Admin Reduction

Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt

100+

Franchise Locations

Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.

Automated Scoring

Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.

Digital Transformation

Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery

40+

Restaurant Locations

Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.

Automated Scoring

Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.

Quality Assurance

Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants

100%

Daily Operating Compliance

Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.

Centralized Communication

Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.

Enhanced Training Efficiency

Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants
Read More Success Stories

Explore more of Xenia

Explore more of Xenia

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Operations Workflows & Templates
Build robust forms, checklists & logs for all of your use cases
Learn more
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Inspections
& Audit
Powerful inspections with smart logic and corrective actions
Learn more
Team Communication & Resources
Centralize communication and resource sharing for your whole organization
Learn more
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Ready to Transform Your Frontline Operations?

Join the hundreds of murti-location operators
who've eliminated operational chaos and achieved
consistent excellence with Xenia.

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Ready to Get Tasks Done Consistently?

Stop chasing incomplete work orders and missed tasks. Xenia ensures accountability across every location with AI-powered task management, free migration, flexible month-to-month plans, and a dedicated success manager.
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