Why Choose Xenia?
Task Management
Scale Team Execution across all locations
Xenia connects your entire multi-unit operation with transparent task workflows that drive accountability from field to store. Assign, track, and complete daily procedures seamlessly across all locations.
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Manage all location-specific tasks with complete visibility from assignment to completion.
Trigger Follow-Up Tasks Automatically from Photos, Inspections, and Role
Schedule recurring and ad hoc work that automatically assigns to employees based on role, location, or shift
Instantly assign follow-up tasks to staff when issues arise like failed inspections or missed procedures
Trigger manager alerts when critical tasks are created, overdue, or completed
Auto-route tasks based on customized conditional logic workflows
Receive real-time status updates as tasks progress from open to in-progress to completed
Schedule Tasks Across Any Hierarchy
Schedule recurring tasks across all locations or target specific site attributes (ex: stores with beer caves)
Assign to multiple locations simultaneously while maintaining individual location schedules
Set different task frequencies by region, district, or individual store requirements
Automate recurring schedules for shift duties, opening procedures, closing checklists, and cleaning routines
Configure role-based assignments so tasks automatically transfer as staff changes
Track and Trend Completion Rates, Exceptions, and Performance
Verify whether tasks are being completed in every store with real-time completion dashboards
View task completion rates by team member, location, district, and region
Drill down into each task to understand quality, time-to-completion, and individual contributions
Monitor overdue tasks with automated escalation alerts to management
Track which team members completed which sections of shared tasks for full accountability
Complete Work from Anywhere with Field-Friendly Mobile Tools
Submit critical work from mobile devices: daily checklists, product quality photos, sign verification
Work completely offline in areas without connectivity
Capture photo documentation, voice notes, and annotations directly from the mobile app
Auto-sync all field data when device comes back online
Create one-off event tasks from the field (product launches, training validations, special projects, etc.)
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View Real-Time Reports for Each Store, District, or Operation-Wide
Generate real-time reports showing completion rates across your entire operation
Identify performance gaps and locations that need additional training or support
Analyze completion trends over time to measure operational improvements and standardization
Drill down into specific tasks to see completion patterns and flag inconsistencies
Export detailed task reports to PDF and Excel for leadership meetings and documentation
Xenia AI
AI-Powered Task Management
Xenia’s AI capabilities transform routine task management into proactive operational intelligence, automatically routing work, verifying completion quality, and surfacing insights.
Quality & Compliance Detection
Our AI Photo Rollouts feature reviews every photo from tasks to flag gaps in quality and brand standards. It instantly compares submitted photos to verify product displays, equipment placement, and signage guidelines and flags any discrepancies.
Real-Time Task Updates
Ask questions about ongoing tasks in plain language and get actionable answers with charts, graphs, etc. Our Analytical Agent generates reports in real time on tasks completion and compliance issues before issues arise.
Multi-Location Performance Dashboards
Replace manual reporting with AI-generated daily or weekly executive dashboards that highlight key metrics in one central location. Our Summaries feature spots early warning signs and recommends specific interventions before issues escalate.
See Xenia in Action
App Tour of Xenia
Organize teams, customer data, and Views in Vitally Hubs to give everyone access to all of the information relevant to their work.
Watch Guide
Explore More of Xenia
Xenia delivers complete operations execution in one unified platform that transforms how multi-location businesses manage operations, compliance, and team coordination.
Customizable Site Hierarchy
Intuitive interfaces designed for busy front line teams who need to designed for busy
Operational Forms
Intuitive interfaces designed for busy front line teams who need to designed for busy
Task Management
Intuitive interfaces designed for busy front line teams who need to designed for busy
Explore more of Xenia
Explore more of Xenia
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Operations Workflows & Templates
Build robust forms, checklists & logs for all of your use cases
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Team Communication & Resources
Centralize communication and resource sharing for your whole organization
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How Leading Brands Run Smoother
Operations With Xenia
360+
Locations Digitized
Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.
100%
Process Automation
Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.
Multi-Format Standardization
Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market
40%
Faster Task Resolution
Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.
100%
Staff Adoption
Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.
30%
Admin Reduction
Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt
100+
Franchise Locations
Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.
Automated Scoring
Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.
Digital Transformation
Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery
40+
Restaurant Locations
Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.
Automated Scoring
Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.
Quality Assurance
Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants
100%
Daily Operating Compliance
Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.
Centralized Communication
Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.
Enhanced Training Efficiency
Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants
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Ready to Transform Your Frontline Operations?
Join the hundreds of murti-location operators
who've eliminated operational chaos and achieved
consistent excellence with Xenia.
Book a Demo
Ready to Get Tasks Done Consistently?
Stop chasing incomplete work orders and missed tasks. Xenia ensures accountability across every location with AI-powered task management, free migration, flexible month-to-month plans, and a dedicated success manager.
