🎉 Xenia raises $12M Series A and announces 2 new AI capabilities

Learn More

White cross or X mark on a black background.
Work Orders

Work Order Management built for on-the-go teams

Xenia empowers your frontline teams by simplifying the entire work order lifecycle. Manage, track, and optimize your workflow with our cutting-edge app that's always with you, wherever you are.
Start for Free
Get a Demo
G2 Software Badge
Logo with three overlapping right-pointing diamonds in shades of teal and turquoise.
Xenia Mockup
Powered by AI. Trusted by the world’s best operators.
Pitfire Pizza LogoPrince Street Pizza logoService Source LogoTwin Peaks Hospitality LogoTexas State Technical College LogoEconomos Properties LogoDemos BrandsLongspar RanchSCL LogoTipsy Putt LogoGrand Mercure LogoPlatinum Companies LogoHyatt PlaceDemos Brands LogoElevate Vacations LogoHampton Inn LogoPower Works LogoDesi LogoBavarian Bierhaus LogoKempinski Hotel Logo WhiteBluefield Bay Villas LogoChateau Mar Logo
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Dave Hot Chicken
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Dave Hot Chicken
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Power Market
Domino's Pizza logo with a red domino tile and blue tile featuring the brand name.
Dave Hot Chicken
Red Chick-fil-A logo with stylized chicken head forming the letter C.
Slim Chickens
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas

Streamline Work Order Management

Work Order Management
  • Assign to Teams or Individuals
  • Attach details such as asset, location, category
  • Create work order from image
  • Live progress tracking & reports
Data Management
  • Assign Category
  • Attach Asset & Location
  • Set Priority & Due Date
  • Attach Images & Templates
Multi-Device Workflows
  • Mobile Notifications
  • Mobile Checklists & Logs
  • Work Orders from Photo
  • Attach Images and Notes
Operations Templates
  • Inspections, SOPs, Logs & Checklists
  • Custom Template Builder
  • Public Template Library
Requests and Approvals
  • Work request only permissions
  • Approve and assign requests
  • Communicate with requester
  • Track cost of request
Analytics & Reports
  • Task Summary Report
  • Employee Productivity Report
  • Easy Group, Filter & Sort

See Xenia in Action

Explore work order management and learn how to use its features interactively.

Xenia Mockup
Work Order Management

Boost Work Order Resolution Efficiency by over 50%

Accelerate procedures and effortlessly track work orders
Instantly view available personnel for efficient task allocation
Create, assign, and manage work orders right from your mobile
Monitor resolution times and continuously enhance performance
Get Started for Free
Xenia Mockup
Advanced Data Management

Craft Detailed, Comprehensive Work Orders

Create custom categories for clear work classification
Enhance work orders with images, documents, and checklist templates
Link tasks to specific assets and locations for better tracking
Set work priority levels and due dates to manage expectations
Get Started for Free
Xenia Mockup
Cross-Platform Workflows

Assign, Monitor, and Complete Work Anywhere, on Any Device

Distribute tasks to teams or employees with ease
Document every task with images, notes, and chats
Get notified of assignments and complete work on mobile
Complete checklists, inspections and logs
Get Started for Free

Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
4.9/5 stars based on reviews from
Sign Up FreeGet a Demo
Xenia Mockup
Customizable Operations Templates

Attach Tailored SOPs, Inspections, and Data Logs for Consistent Quality

Develop customized operating procedures to standardize work processes
Design safety and quality inspections to maintain the highest standards
Create data logs to track meters, measurements and temperatures
Start from scratch or customize a pre-built public template
Get Started for Free
Xenia Mockup
Work Order Requests

Empower Work Order Request Management for Efficient Corrections

Manage maintenance work order requests, tenant repairs, IT tickets and more.
Notify requester of approval status, work order progress, and relevant communications
Get notified of inbound requests, approve and assign work orders in minutes
Track and measure costs and resources associated with each request
Get Started for Free
Xenia Analytics Mockup
In-Depth Analytics Reports

Gain Insights on Teams, Assets, and Locations to Drive Performance

Leverage detailed analytics for work and staff performance
Export to PDF and Excel for flexible data management
Use advanced filters to quickly generate custom reports
Monitor asset health and access historical work logs
Get Started for Free

Explore more of Xenia

Blue circular arrows forming a reload or refresh icon on a transparent background.
Preventive Maintenance
Asset maintenance schedules and procedures
Learn more
Pink calendar icon with a spiral top and three horizontal lines representing text.
Inspections and Audits
Formalize procedures and log work history
Learn more
Xenia Mockup
Xenia Mockup
Xenia Task Dashboard Mockup
Xenia Mockup

One App: Endless Ways to Manage Store Visits

Run your whole field operations with one easy-to-use app. Start your 14-day free trial today.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
No credit card required
Apple App Store Badge Google Play
Company
HomeDemoPricingCustomersPrivacy PolicyTerms of ServiceContact Support
By Function
Operations ExecutionFacility MaintenanceSafety and Quality AssuranceMulti-Unit Operations
Features
Operations TemplatesTasks & Work OrdersScheduled WorkInspections & AuditsTemperature MonitoringWork Order RequestsSOP & AI-Powered WriterDocument & Records ManagementEquipment ManagementCorrective ActionsChatsReporting
Industries
RestaurantRetailConvenience StoreOther Industries
Resources
TemplatesBlogsToolsHelp CenterGlossary
© 2026 Xenia Platform Inc.  All rights reserved.
🎉 Xenia raises $12M Series A and announces 2 new AI capabilities

Learn More

White cross or X mark on a black background.
Why Choose Xenia?
Work Order Management

Streamline Work Order Managment ‍From Creation to Completion

Xenia streamlines equipment repairs and facility requests from submission to resolution. Track maintenance work orders across hundreds of stores with complete visibility into costs, vendor assignments, and completion status, all in one centralized platform.
Start for Free
Get a Demo
G2 Software Badge
Logo with three overlapping right-pointing diamonds in shades of teal and turquoise.

Manage all location-specific work orders with complete visibility from assignment to completion.

Automated Work Order Creation
Multi-Site Work Order Assignment
Preventative Maintenance
Complete Maintenance Tracking
Analytics and Reports

Trigger Work Orders Automatically from Photos and Inspections

Enable store teams to create work orders instantly with photo documentation of the issue
Generate QR codes for equipment that link directly to work order submission forms
Capture detailed request information including location, asset, urgency, and description
Create work orders from failed audit items or inspection findings automatically
Create work orders from failed audit items or inspection findings automatically
Get Started for Free ->
Xenia Image Capture Mockup

Route Requests to Internal Teams or External Vendors Seamlessly

Schedule recurring work orders across all locations or target specific site attributes
Set priority levels (low, medium, high) to ensure urgent issues get immediate attention
Set different work order frequencies by region, district, or category (HVAC, pumbing, electrical, etc.)
Assign work orders to maintenance technicians, facilities teams, or external vendors
Track which assets or equipment require recurring maintenance across locations and notify assignees via app or mobile
Get Started for Free ->
User interface showing a Task & Work Orders dashboard with tasks like Kitchen Inspection, Fix front door, and Window cleaning, each with status, category, and priority levels; also displaying a mobile screen to create a new task for Oven Cleaning with options to add images, checklist, assignee, and buttons to cancel or create the task.

Prevent Costly Equipment Breakdowns with Automated Maintenance Schedules

Schedule recurring preventive maintenance for critical equipment (HVAC, refrigeration, kitchen equipment, etc.)
Create asset registers with photos, model numbers, serial numbers, and purchase dates
Visualize maintenance schedules with calendar views by location, asset, or technician
Set up automated reminders before scheduled maintenance dates
Track which team members completed which sections of shared tasks for full accountability
Get Started for Free ->

Monitor Work Order Status and Costs Across Every Location

View all active work orders with real-time status updates (submitted, in progress, completed)
Track labor time and costs associated with each maintenance request
Organize work orders by location, asset, vendor, or date for easy filtering
Maintain complete work history for compliance and warranty documentation
Create one-off event tasks from the field (product launches, training validations, special projects, etc.)
Get Started for Free ->
Xenia Work Order Schedules Mockup

Identify Equipment Issues and Control Maintenance Spending

Analyze maintenance costs by location, asset type, and time period
Identify equipment with recurring issues that may need replacement
Track average time-to-resolution for different types of maintenance requests
Compare maintenance spending across locations and districts
Export detailed work order reports to PDF and Excel for budget planning
Get Started for Free ->
Xenia AI

AI-Powered Maintenance Management for Multi-Site Operations

Xenia’s AI transforms reactive maintenance into proactive facility management, automatically identifying patterns in equipment failures and optimizing maintenance schedules across your portfolio.

Automated Work Order Creation from Inspections

When audit photos reveal broken equipment, missing signage, or facility issues, Xenia automatically creates work orders with photos attached and routes them to the appropriate maintenance team or vendor—no manual follow-up required.

Predictive Maintenance Insights

Our Analytical Agent analyzes work order patterns across your locations to identify equipment with recurring issues before they fail completely. Get recommendations on which assets may need replacement versus continued repairs.

Maintenance Performance Dashboards

Our Summaries feature surfaces high-cost locations, frequently failing equipment, and vendor performance metrics. Spot trends early and take proactive action before problems spread.

Learn More

See Xenia in Action

App Tour of Xenia

Organize teams, customer data, and Views in Vitally Hubs to give everyone access to all of the information relevant to their work.

Watch Guide

Explore More of Xenia

Xenia delivers complete operations execution in one unified platform that transforms how multi-location businesses manage operations, compliance, and team coordination.

Customizable Site Hierarchy

Intuitive interfaces designed for busy front line teams who need to designed for busy

Operational Forms

Intuitive interfaces designed for busy front line teams who need to designed for busy

Task Management

Intuitive interfaces designed for busy front line teams who need to designed for busy

How Leading Brands Run Smoother
Operations With Xenia

Power MarketTipsy PuttNewk's EateryHillStone Restaurant GroupBacari

360+

Locations Digitized

Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.

100%

Process Automation

Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.

Multi-Format Standardization

Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market

40%

Faster Task Resolution

Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.

100%

Staff Adoption

Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.

30%

Admin Reduction

Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt

100+

Franchise Locations

Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.

Automated Scoring

Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.

Digital Transformation

Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery

40+

Restaurant Locations

Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.

Automated Scoring

Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.

Quality Assurance

Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants

100%

Daily Operating Compliance

Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.

Centralized Communication

Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.

Enhanced Training Efficiency

Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants
Read More Success Stories

Explore more of Xenia

Explore more of Xenia

Blue circular arrows forming a reload or refresh icon on a transparent background.
Operations Workflows & Templates
Build robust forms, checklists & logs for all of your use cases
Learn more
Pink calendar icon with a spiral top and three horizontal lines representing text.
Inspections
& Audit
Powerful inspections with smart logic and corrective actions
Learn more
Team Communication & Resources
Centralize communication and resource sharing for your whole organization
Learn more
User interface for creating HVAC Preventative Maintenance checklists with steps for pass/fail, text answers, temperature input, and photo capture; includes mobile preview.
Xenia Mockup
Xenia Mockup

Latest from our blog

Operational Resilience Management Systems: Complete Guide for Multi-Unit Brands
Operational resilience management systems help multi-location businesses stay functional during disruptions by predicting, preventing, and coordinating responses across operations, maintenance, and safety.
How to Increase Efficiency of Operations in 7 Steps
A practical guide showing 7 steps to increase operational efficiency in multi-unit operations with real-time visibility, standardized processes, and AI-driven tools.
What is Operational Excellence? A Modern Guide for Multi-Unit Operations
A practical guide to operational excellence for multi-unit teams, driving consistent execution with empowered people and modern technology.

Ready to Transform Your Frontline Operations?

Join the hundreds of murti-location operators
who've eliminated operational chaos and achieved
consistent excellence with Xenia.

Book a Demo
Book a Demo
Form section titled Description with instructions to specify fields or topics for a template, including examples: adding a mandatory signature field and taking photos for data entry steps; includes an Upload File button for attaching PDF, DOCX, CSV, or TXT files up to 10 MB.White circular shape with black curved background, forming a crescent-like figure.White circular shape with smooth edges on a transparent background.

Ready to Get Maintenance Done Consistently?

Stop chasing incomplete work orders and missed maintenance. Xenia ensures accountability across every location with AI-powered work order management, free migration, flexible month-to-month plans, and a dedicated success manager.
Start for Free
Get a Demo
Xenia Mobile Agenda Mockup
Woman in apron on Tablet