Whip Around Alternatives: Top 6 Picks Reviewed

Finding the right fleet management and operations execution platform is crucial for businesses looking to streamline inspections, maintenance, and compliance workflows.

While Whip Around has established itself as a popular solution for digital inspections and fleet maintenance, many automotive businesses are exploring alternatives that offer enhanced capabilities, better pricing, or more advanced features.

In this guide, we'll explore the top Whip Around alternatives in 2025, examining their key features, pricing, strengths, and ideal use cases to help you make an informed decision for your business.

What is Whip Around?

Whip Around is a fleet maintenance software that provides instant visibility into inspections, maintenance, and asset performance, helping teams catch issues early, reduce downtime, and stay compliant. The platform specializes in:

• Digital vehicle inspection reports (DVIR)
• Preventive maintenance scheduling
• DOT and FMCSA compliance tracking
• Mobile inspection capabilities
• Fleet analytics and reporting

Why Consider Whip Around Alternatives?

While Whip Around is a solid platform, businesses might seek alternatives for several reasons:

• Lack of Features: Need for broader operations management beyond fleet-specific tools.
• AI Capabilities: Desire for advanced artificial intelligence features. Lack of smart features brings complexity to the product.
• Lack of Broader Operational Scope: Requirements extending beyond fleet management to general operations execution. Whip Around only focuses on Fleet Maintenance Management.
• Lack of Integration Support: Specific software integrations are not available to expand workflows and make it easier for the actual users.‍
• Poor User Experience: Preference for different interface designs or mobile app functionality is often required by users, but never delivered in this case.

Top 7 Whip Around Alternatives in 2025

1. Xenia - The #1 Operations Execution Platform with AI Capabilities

Xenia is a unified operations platform that streamlines daily execution with intelligent workflows for frontline teams. Xenia is well-equipped in areas such as audits, training, improving compliance, elevating operational excellence, and driving consistency across all locations.

Xenia not only caters to fleet management but is an all-rounder in overall operations execution for industries such as restaurants, convenience stores, hotels, amusement parks, and many more. Here are some of the key features:

Xenia Key Features

• AI-Powered Template Builder: Generate new checklists, audits, and documents in lightning speed using Xenia's AI to fast-track continuous business improvement.
• AI SOP Writer: Xenia's AI-powered SOP writing tool creates policies, announcements, and procedures while saving time with simple voice commands.

• Preventive Maintenance: Build automated PM schedules based on calendar intervals, meter readings, or usage triggers with automatic work order generation and technician assignments.
• Real-Time Analytics & Reporting: Access pre-built dashboards for maintenance KPIs. You will be assisted with AI Insights, which helps you understand the complex numbers and decisions to be taken in a blink. 

• Quick System Integrations: Connect with ERP systems, IoT sensors, building management systems, and collaboration tools like Slack, Microsoft Teams, and many more.
• QR Code-Accessible Work Requests: Manage tasks with a work request portal to route maintenance requests via QR codes.

• Digital Task Management: Automate daily tasks, audits, and projects with smart schedules and alerts that drive fast adoption, repeatable compliance, and location-level control.
• AI Enhanced Document Management: Manage all your team's knowledge in one place with documents and SOPs, powered by AI for easy file sharing and automated management. Xenia AI organizes, tags, and surfaces relevant documents contextually when team members need them during task execution.

• Digital Checklists: Customizable checklists, audits, and inspections with pre-built template libraries with more than 500+ use cases.
• Asset Management: Maintain detailed equipment profiles with maintenance history, associated work orders, parts usage, warranty information, and lifecycle costs.

Xenia Pricing

Xenia offers customized per-user and per-site pricing plans, making the tool repository accessible to both small and large enterprises. The software offers three plans, i.e., Starter, Pro, and Enterprise, with available add-on modules. 

The platforms also offer a free 14-day trial to test the services offered by Xenia.

Why Xenia is the #1 Alternative?

Unlike Whip Around's fleet-centric approach, Xenia provides a complete operations execution platform that addresses:

1. Broader Application: Works across all departments (facilities, food service, retail, hospitality, healthcare, construction), not just fleet operations.
2. AI Integration: Users praise Xenia's well-developed AI capabilities for streamlined creation of new task checklists.
3. Operational Consistency: Drives speed to launch, operational consistency, and frontline accountability across multiple units. ‍
4. Scalability: Scales effortlessly across multiple locations with user-friendly UI, advanced automation, and easy setup.

2. Fleetio

Fleetio is an all-in-one SaaS tool for equipment and fleet management with modules including asset assignment, issue management, work orders, inspection, preventive maintenance, and fuel and equipment management.

Fleetio Key Features

• Preventive maintenance scheduling
• Work order management
• Fuel management and card integration
• Service reminders and notifications
• Parts inventory tracking
• Digital inspection forms
• Mobile app (Fleetio Go) for on-the-go management
• Barcode scanning for asset tracking
• Comprehensive reporting and analytics
• Custom user permissions

Fleetio Pricing

Fleetio offers plans starting at $5 per vehicle per month, making it more budget-friendly for smaller businesses, with transparent pricing that's easy to understand.

Fleetio Pros:

• User-friendly interface praised by reviewers
• Strong reporting and analytics capabilities
• Affordable pricing structure
• Good fuel management integrations

Fleetio Cons:

• Lacks some advanced features compared to competitors and provides less emphasis on compliance and safety features than specialized alternatives
• Limited AI capabilities
• Not as comprehensive for overall operations management
• Focused primarily on fleet-specific needs

3. Motive (Formerly KeepTruckin)

Motive is a fleet operations platform that offers hardware and software modules to track and manage fleets, with real-time vehicle tracking, utilization, and inspection, including driver coaching modules to streamline and optimize fleet operations management.

Motive Key Features

• ELD compliance and electronic logging
• GPS tracking and real-time visibility
• AI dash cams for driver safety
• Fuel management and optimization
• Dispatch and workflow automation
• Vehicle diagnostics and maintenance tracking
• Driver coaching and performance monitoring
• DOT compliance management
• Mobile driver app
• Fleet analytics and reporting

Motive Pricing

Motive offers custom pricing based on fleet size and feature requirements. The pricing may be more suitable for larger fleets with advanced needs.

Motive Pros

• Motive has a user sentiment rating of 89% based on 2,439 reviews and supports 47% of typical fleet management requirements out of the box
• Strong ELD and compliance features
• Comprehensive trucking-focused capabilities
• Good driver safety tools
• Scalable for large fleets

Motive Cons

• Users mention concerns about interface complexity and the learning curve
• Higher cost for full feature set
• May include features unnecessary for non-trucking operations
• Contract terms can be restrictive

4. Verizon Connect

Formerly known as Fleetmatics, Verizon Connect offers services and technologies to field and office workers, assisting with fleet tracking, dashcams, field service and scheduling, compliance management, asset tracking, commercial navigation, and more.

Verizon Connect Key Features

• Real-time GPS fleet tracking
• Route optimization and planning
• Field service scheduling and dispatch
• Mobile workforce management
• Compliance and regulatory reporting
• Vehicle diagnostics and maintenance
• Driver behavior monitoring
• Asset tracking capabilities
• Third-party integrations
• Advanced analytics and reporting

Verizon Connect Pricing

Custom pricing based on fleet size and selected features. Verizon Connect typically targets mid to large enterprise fleets.

Verizon Connect Pros

• Route optimization and roadside assistance capabilities boost driver efficiency and save time
• Strong field service management features
• Reliable GPS tracking infrastructure
• Good compliance management tools
• Extensive integration options

Verizon Connect Cons

• Can be expensive for smaller fleets
• Complex pricing structure
• May require longer implementation time
• The feature set can be overwhelming for basic needs

5. Geotab - Data-Driven Fleet Intelligence

Geotab provides historical and real-time actionable trip data that helps manage inventory, vehicles, and drivers, with drivers able to log in and self-monitor work hours, fatigue levels, and more from a single dashboard.

Geotab Key Features

• Advanced telematics and vehicle data
• Real-time GPS tracking
• Driver safety and coaching
• Fuel management and efficiency
• ELD compliance support
• Vehicle diagnostics and maintenance
• Extensive third-party integrations via Marketplace
• Electric vehicle (EV) management
• Custom reporting and analytics
• API access for custom solutions

Geotab Pricing

Custom pricing with various tiers based on fleet size and feature requirements. Generally positioned as a premium solution.

Geotab Pros

• Seamless integration with platforms like Whip Around allows odometer readings to automatically sync and trigger maintenance schedules
• Comprehensive telematics data
• Strong analytics capabilities
• Extensive integration marketplace
• Good for data-driven decision making

Geotab Cons

• Can be complex for non-technical users
• Higher learning curve
• Premium pricing
• May require additional integrations for a complete solution

6. GPS Insight - Comprehensive Fleet Tracking

GPS Insight offers GPS tracking, smart cameras, field service management, ELD, DVIR, ecosystem, and integration solutions, boosting ROI and driver and fleet safety with real-time tracking and updates.

GPS Insight Key Features

• Real-time GPS tracking
• Smart camera solutions
• Driver behavior monitoring
• Fuel management tools
• Maintenance tracking and alerts
• ELD compliance
• Field service dispatch
• Geofencing and alerts
• Mobile app access
• Custom reporting

GPS Insight Pricing

Competitive pricing with various plans available. Generally, more affordable than enterprise solutions while maintaining comprehensive features.

GPS Insight Pros

• Provides access to actionable insights and reports to help businesses make smart decisions
• Good balance of features and affordability
• Strong customer support
• User-friendly interface
• Flexible implementation options

GPS Insight Cons

• Limited AI capabilities
• Not as feature-rich as premium alternatives
• Smaller integration ecosystem
• Less suitable for very large enterprise fleets

Key Factors to Consider When Choosing a Whip Around Alternative

Scope of Operations

The most critical consideration is whether you need fleet-specific management or broader operations execution. Xenia streamlines operations and connects teams across single facilities, multi-location chains, or deskless workforces spread globally, making it ideal for organizations requiring comprehensive operational management beyond just fleet tracking.

AI and Automation Capabilities

Modern operations platforms increasingly leverage artificial intelligence. Xenia stands out with its AI-powered features that generate standard operating procedure templates and enable fast-track continuous business improvement, while Samsara offers AI-powered safety and incident detection.

Ease of Implementation and Use

Users emphasize the importance of quick adoption, with one reviewer noting that the game-changer was how quickly employees were able to start using the solution and feeling empowered by the speed of reporting issues or completing inspections from the mobile app. Xenia and Fleetio consistently receive high marks for user-friendliness.

Why is Xenia the Superior Choice for Modern Operations Execution?

While each alternative has strengths, Xenia emerges as the top choice for organizations seeking more than traditional fleet management. Here are some of the major reasons why Xenia has the edge out of the lot. 

First AI-Powered Operations Execution Platform

Unlike fleet-specific tools, Xenia unifies compliance, standardized procedures, maintenance, and daily operations across every location in one place. This holistic approach eliminates the need for multiple software solutions.

Backed by Innovative AI Tools 

Xenia's AI-powered SOP writing tool revolutionizes documentation management, instantly creating policies and procedures while achieving accuracy and efficiency. This level of AI integration surpasses what traditional fleet management tools offer.

Proven ROI and User Satisfaction

Companies using Xenia report eliminating fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow. The platform has revolutionized operations for businesses across industries.

Flexible Pricing

With flexible pricing including a free plan and transparent costs, Xenia offers exceptional value. No hidden fees exist, and Pro and Enterprise plans include full implementation, training, and dedicated customer success support.

True Operational Excellence

Xenia's operational execution software goes beyond basic task management to include real-time communication, document sharing, and reporting capabilities, providing a centralized hub for accessing information and coordinating activities that enhance visibility, accountability, and productivity.

Conclusion

While Whip Around provides fleet inspection and maintenance capabilities, the landscape of operational management has evolved significantly. Modern businesses require platforms that go beyond traditional fleet management to encompass in-depth operations execution.

Xenia stands out as the #1 Whip Around alternative by offering a complete operations execution platform with advanced AI capabilities, superior ease of use, modernized features across all operational areas, and exceptional value. 

Users consistently praise its powerful user interface with simple views for frontline team members to adopt task lists and training content with ease, along with well-developed AI capabilities. 

For organizations seeking to transform their operational efficiency, improve compliance, and drive consistency across all locations and departments, Xenia delivers the modern, intelligent solution that today's businesses demand.