Best VivoPoint Alternatives: Top 5 Solutions for Water & Facility Management

Managing water systems, facility operations, and compliance requirements across commercial properties demands sophisticated software that goes beyond basic monitoring.

VivoPoint has established itself as a water management solution for hotels, resorts, fitness centers, and multi-family properties.

However, many facility managers are seeking alternatives that offer broader operational capabilities, better value propositions, and more comprehensive facility management features.

If you're exploring VivoPoint alternatives, you're likely looking for a platform that can handle not just water management and pool monitoring but also streamline your entire facility operations.

Challenges with VivoPoint

Before diving into specific alternatives, let's understand why businesses are exploring options beyond VivoPoint. Many organizations are always on the lookout for better solutions, and there are multiple reasons for that:

• Limited Operational Scope: VivoPoint specializes primarily in water management, chemical automation, and pool monitoring. Many facilities need a more holistic solution that encompasses all operational aspects beyond just water systems.
• Industry Specific Focus: VivoPoint is designed specifically for aquatics and water management, which can be limiting for facilities that require comprehensive operations management across multiple departments and diverse asset types.
• Scalability Concerns: Businesses are expanding rapidly and want something convenient and easy to use for their multi-unit operations to be handled smoothly across diverse facility types and operational needs.
• Integration Challenges: Facilities using multiple systems for different operational areas face data silos and inefficiencies. A unified platform that handles everything from water monitoring to equipment management, compliance tracking, and team coordination offers better operational visibility.‍
• Narrow Feature Set: While VivoPoint excels at water chemistry monitoring and leak detection, it lacks comprehensive features for daily operations, task management, employee training, safety inspections, and cross-departmental workflows.

1. Xenia: Top VivoPoint Alternative in 2025

Xenia delivers a complete AI-powered operations execution platform that transforms how facilities manage not just their water systems, but their entire operational ecosystem.

Xenia is the clear winner for organizations seeking a unified solution that goes far beyond basic water monitoring and chemical management. It's mobile first, intuitive, and easy to use with offline capabilities to keep functioning even in areas with spotty network.

Xenia Key Features

• ​​Unified Operations Platform: Consolidates pool management, equipment maintenance, safety compliance, SOPs, and team task management into one intuitive, mobile-first system, eliminating the need for multiple tools.
• Equipment Maintenance: Place QR codes on pool equipment and facility assets so staff can instantly access relevant SOPs, maintenance logs, or work order forms with a simple scan, faster than traditional navigation.

• Complete Work Order Ecosystem: Features multi-level approval workflows, asset tracking, cost management (labor/parts/vendor expenses), and preventive maintenance scheduling for all equipment, not just pools.

• Automated Temperature Monitoring: It uses Bluetooth thermometers and IOT sensors for automatic temperature logging, lets you set custom alert limits, so you get notified for any discrepancy

• AI Template Builder: Build unlimited digital templates with multiple question types (text, numeric, temperature, multiple choice, signatures, timestamps) and conditional logic that adapts based on responses.

• Pre-Built Template Library: Access hundreds of industry-standard templates, including OSHA compliance, HACCP food safety, pool safety inspections, and facility maintenance checklists ready to be deployed immediately.

• Team Collaboration: Built-in chat channels, company announcements, contextual communication within tasks, and mentions eliminate the need for external messaging apps while keeping conversations connected to work.
• Advanced Reporting & Analytics: Real-time dashboards, custom report builder, compliance documentation, performance benchmarking across locations, and predictive analytics for equipment maintenance optimization.

• AI Summaries: Get real-time insights by connecting your dashboards, which helps you make the right decisions at the right time. Organized in a way that helps all teams stay aligned for the next steps to be taken. 

Xenia's Pricing Models

Xenia offers customized per-user and per-site pricing plans, making the tool repository accessible to both small and large enterprises. The software offers three plans, i.e., Starter, Pro, and Enterprise, with available add-on modules. 

The platforms also offer a free 14-day trial to test the services offered by Xenia. Try it for free now.

Why Choose Xenia over VivoPoint?

• Operational Efficiency Gains: 20-30% reduction in time spent on administrative tasks and documentation through automation and mobile-first execution.
• Improved Compliance Rates: 40-50% increase in inspection completion and audit accuracy through scheduled workflows and accountability tracking.
• Enhanced Visibility: Real-time operational insights across all locations and departments rather than siloed pool data.
• Cost Savings: Consolidated software spending by eliminating multiple point solutions while gaining superior functionality.
• Faster Problem Resolution: Work order completion times cut by 30-40% through streamlined request intake, assignment, and tracking.‍
• Better Team Accountability: Crystal clear visibility into who completed what tasks, when, and to what standard.

2. Smartenit

Smartenit positions itself as an IoT solutions provider focused on smart water and energy management for utilities and agriculture. The company offers hardware and connectivity solutions for industrial applications.

Smartenit Key Features

• IoT Connectivity: Provides ZigBee, LoRaWAN, WiFi, and cellular connectivity options for connecting water-related devices to networks and cloud services.
• Load Controllers: Offers devices like the 4040C series that can remotely control and monitor electrical loads such as water heaters, pool pumps, and booster pumps.
• Energy Monitoring: Measures energy consumption of water-related electrical loads, allowing utilities and facilities to track usage patterns and implement demand response programs.
• Water Heater Management: Enables remote control of electric water heater elements and monitors tank parameters, including temperature, energy use, and potential leaks.
• Agricultural Applications: Provides solutions for irrigation water management and smart water systems in farming contexts with metering and leak detection capabilities.

Smartenit Limitations

• Hardware-Focused: Smartenit primarily provides IoT hardware and connectivity solutions rather than comprehensive facility management software with operational workflows.
• Limited User Interface: Lacks the intuitive, mobile-first applications and dashboards that Xenia provides for daily facility operations and team coordination.
• No Operational Management: Doesn't address daily task management, employee training, safety inspections, compliance tracking, or work order workflows beyond basic device monitoring.
• Narrow Application Scope: Focused primarily on utility-scale and agricultural water systems rather than comprehensive commercial facility operations.
• Complex Implementation: Requires technical expertise to integrate devices, configure networks, and set up monitoring systems, unlike Xenia's plug-and-play operational platform.
• No Team Collaboration: Missing built-in communication tools, SOP management, inspection templates, and accountability features essential for facility teams.
• Limited Analytics: Provides basic device data and alerts but lacks the advanced operational analytics, compliance reporting, and cross-functional insights that Xenia delivers.

3. Phyn

Phyn has established itself as a consumer-focused smart water assistant with leak detection and automatic shutoff capabilities for residential and small commercial applications.

Phyn Key Features

• Pressure Wave Analysis: Uses high-definition pressure monitoring (240 measurements per second) to detect leaks and identify unusual water flow patterns throughout plumbing systems.
• Automatic Water Shutoff: Phyn Plus can automatically shut off the water supply when catastrophic leaks are detected, preventing major water damage.
• Plumbing Check Feature: Runs diagnostic tests to find tiny drip leaks and pinhole leaks by monitoring pressure changes when water is shut off at the main.
• Fixture Identification: Over time, it learns the unique pressure signatures of each fixture in a home or facility to provide detailed water usage insights by fixture type.
• Freeze Protection: Monitors water temperature and can shut off the water supply automatically when freezing conditions are detected to prevent burst pipes.
• Smart Home Integration: Works with Amazon Alexa, Google Assistant, and IFTTT for voice control and automation with other smart home devices.
• Water Consumption Tracking: Provides detailed insights into water usage patterns by hour, day, and month to help identify opportunities for conservation.

Phyn Limitations

• Residential Focus: Designed primarily for single-family homes and small properties rather than large commercial facilities or multi-location operations.
• Single-Point Solution: Focuses exclusively on water leak detection and monitoring without addressing broader facility operations, maintenance, or compliance needs.
• No Operational Workflows: Lacks task management, work orders, employee scheduling, safety inspections, equipment tracking beyond water systems, and operational compliance features.
• Limited Commercial Scalability: While Phyn offers a dashboard for commercial properties, it doesn't provide the multi-location management capabilities and operational depth that enterprises require.
• No Team Collaboration: Missing communication tools, SOP management, training modules, and accountability tracking are essential for facility teams.
• Professional Installation Required: Phyn Plus requires licensed plumber installation on the main water line, adding complexity and cost compared to software-based solutions.
• Water-Only Monitoring: Cannot extend to other critical facility systems like HVAC, electrical, fire suppression, or general equipment maintenance that Xenia manages comprehensively.
• Basic Reporting: Provides water usage reports but lacks the comprehensive operational analytics, compliance documentation, and performance benchmarking across all facility functions.

4. WINT Water Intelligence

WINT Water Intelligence provides AI-powered water management and leak detection solutions designed for commercial, industrial, and construction applications.

WINT Key Features

• AI-Powered Analysis: Uses artificial intelligence and machine learning to learn normal water usage patterns and identify anomalies, waste, and leaks through real-time flow analysis.
• Automatic Shutoff Capability: Can automatically shut off water valves when leaks are detected, preventing catastrophic damage and water waste.
• Multi-System Support: Monitors various water systems, including main feeds, domestic cold water, HVAC loops, cooling towers, irrigation, and fire sprinkler systems.
• Real-Time Alerts: Sends instant notifications via SMS, email, and mobile app when water anomalies or leaks are detected, enabling rapid response.
• Cloud-Based Dashboard: Provides centralized monitoring and control of all installed devices across multiple sites with historical data and reporting capabilities.
• Performance Warranty: Offers a warranty program backed by insurance that pays up to $250,000 in the unlikely event of water damage from a monitored pipe leak.
• Construction Applications: Specifically designed solutions for monitoring temporary and permanent water feeds on construction sites to prevent costly delays and damage.

WINT Limitations

• Water-Centric Solution: Exclusively focused on water leak detection and management without addressing broader facility operations, equipment maintenance, or daily task execution.
• No Operational Management: Lacks features for work orders, employee scheduling, safety inspections, compliance audits, training, or team coordination beyond water monitoring alerts.
• High Implementation Complexity: Requires professional installation of hardware devices on water systems, network configuration, and technical setup compared to Xenia's intuitive software approach.
• Limited to Water Infrastructure: Cannot manage other critical facility systems like electrical equipment, HVAC maintenance, food safety, or general building operations.
• No Team Collaboration Tools: Missing built-in communication features, document management, SOP libraries, and accountability tracking for facility teams.
• Specialized Knowledge Required: Requires understanding of water systems and plumbing infrastructure to properly configure zones, set thresholds, and interpret alerts effectively.
• Premium Pricing Structure: AI-powered hardware and installation costs can be significant, especially for multi-site deployments, compared to Xenia's accessible per-user pricing.
• Narrow Use Case: Excellent for preventing water damage, but doesn't address the day-to-day operational needs, compliance requirements, and multi-departmental coordination that facilities require.

5. Aclara (Tantalus Systems)

Aclara, which includes Tantalus utility solutions, provides Advanced Metering Infrastructure (AMI) and smart grid technologies primarily for utility companies managing water, gas, and electric distribution networks.

Aclara Key Features

• Advanced Metering Infrastructure: Offers smart meter solutions that automatically collect and transmit consumption data from water, gas, and electric meters to utility operations centers.
• Two-Way Communication: Provides real-time, bidirectional communication between meters and utility systems for remote meter reading, demand response, and grid optimization.
• Leak Detection Technology: Uses acoustic sensors that "listen" to water mains and analyze data to localize leaks in distribution networks down to precise locations.
• Data Analytics: Analyzes meter data to identify customer-side leaks, non-revenue water loss, and consumption patterns across utility service territories.
• Multi-Commodity Support: TUNet platform supports electric, water, gas, propane, and steam metering through modular intelligent endpoint devices.
• Grid Modernization: Enables utilities to monitor and control distributed energy resources, including EV chargers, solar inverters, and smart appliances behind the meter.
• Scalable Network Architecture: Self-configuring, self-healing network infrastructure designed for diverse service territories from urban to rural environments.

Aclara Limitations

• Utility-Scale Focus: Designed exclusively for utility companies managing municipal water distribution networks, not for individual commercial facility operations.
• Not for Facility Management: Completely lacks features for daily operations, task management, employee coordination, safety inspections, or maintenance workflows within facilities.
• Complex Infrastructure: Requires significant capital investment in specialized metering hardware, network infrastructure, and headend systems unsuitable for typical facility operations.
• No Operational Tools: Doesn't provide work orders, inspection templates, compliance tracking, team communication, or the operational execution features facilities need daily.
• Utility Industry Specific: Built for utility operators monitoring distribution networks, not facility managers overseeing building operations, equipment, and teams.
• Meter-Centric Solution: Focuses on metering, billing, and distribution network management rather than comprehensive facility operations and water quality management.
• Lacks User-Friendly Interface: Utility operations software designed for specialized utility personnel, not intuitive mobile-first tools for facility teams.
• Wrong Operational Level: Operates at the utility distribution level (miles of water mains) rather than the facility level (building systems, equipment, and operations) where Xenia excels.

Making the Transition to Xenia

Transitioning from VivoPoint or any other specialized system to Xenia is straightforward and fully supported. Here are some of the key highlights you would experience with Xenia. Within days, you will be able to manage your entire organization efficiently.

• Free Trial or Demo: Start with Xenia's free Starter plan or schedule a personalized demo to see the platform in action with your specific use cases across water management, maintenance, compliance, and daily operations.
• Data Migration: Xenia's implementation team handles data migration from your existing systems including water quality logs, equipment records, maintenance histories, and compliance documentation—ensuring no information is lost during transition.
• Template Customization: Work with Xenia's customer success team to build or customize inspection templates, checklists, and SOPs specific to your facilities, including water quality monitoring, pool safety, equipment maintenance, and operational procedures.
• Team Training: Comprehensive training ensures both management and frontline staff can use the platform effectively from day one, with mobile-first tools that are intuitive and require minimal learning curve.
• Go Live: Launch Xenia across your organization with ongoing support to address questions, optimize workflows, and ensure smooth adoption across all departments and locations.
• Continuous Optimization: Leverage Xenia's AI capabilities, reporting insights, and analytics to continuously improve operational performance across water management, equipment maintenance, safety compliance, and team execution.

Conclusion

While VivoPoint serves a specific purpose for aquatic facility and water system monitoring, modern operations demand more comprehensive solutions. Xenia delivers the perfect alternative by providing best-in-class water management capabilities within a powerful, unified operations execution platform.

While other alternatives provide water-specific functionality, only Xenia delivers the comprehensive operational excellence that modern facilities require. Don't limit yourself to narrow water management software when you can have a complete operations execution platform that transforms your entire organization.