Best VivoAquatics Alternatives: Top 7 Solutions for Waterpark Operations Management

Managing commercial pools, aquatic facilities, and water features requires sophisticated software that goes beyond basic maintenance tracking. 

VivoAquatics has established itself as a water management solution for hotels, resorts, fitness centers, and multi-family properties. Many facility managers are seeking alternatives that offer broader operational capabilities, better value propositions, and more diverse facility management features.

If you're exploring VivoAquatics alternatives, you're likely looking for a platform that can handle not just pool management, but also streamline your entire facility operations.

Challenges for VivoAcquatics: Why make the Switch?

Before diving into specific alternatives, let's understand why businesses are exploring options beyond VivoAquatics. Many of the businesses are always on the lookout for better solutions, and there are multiple reasons for that:

• Limited Operational Scope: VivoAquatics specializes primarily in water management and pool chemistry monitoring. Many facilities need a more holistic solution that encompasses all operational aspects.
• Industry-Specific Focus: VivoAquatics is designed specifically for aquatics management, which can be limiting for facilities that require comprehensive operations management across multiple departments and asset types.
• Scalability Concerns: Businesses are expanding fast and want something convenient and easy to use for their multi-unit operations to be handled smoothly. 
• Cost Considerations: Specialized solutions like VivoAquatics often come with premium pricing structures that may not align with the budgets of organizations seeking all-in-one operational platforms.‍
• Integration Challenges: Facilities using multiple systems for different operational areas face data silos and inefficiencies. A unified platform that handles everything from pool maintenance to equipment management offers better operational visibility.

7 Alternatives to VivoAquatics app

1. Xenia: Top VivoAquatics Alternative in 2026

Xenia delivers a complete AI-powered operations execution platform that transforms how facilities manage not just their pools, but their entire operational ecosystem. Xenia is the clear winner for organizations seeking a unified solution that goes far beyond basic pool monitoring.

Xenia Key Features

• ​​Unified Operations Platform: Consolidates pool management, equipment maintenance, safety compliance, SOPs, and team task management into one intuitive, mobile-first system, eliminating the need for multiple tools.‍
• Pre-Built Template Library: Access hundreds of industry-standard templates, including OSHA compliance, HACCP food safety, pool safety inspections, and facility maintenance checklists ready to be deployed immediately.

• Offline Functionality: Mobile app works seamlessly without internet connectivity, allowing teams to complete pool inspections, log readings, and document maintenance work even in areas with low network coverage.
• QR Code Integration: Place QR codes on pool equipment and facility assets so staff can instantly access relevant SOPs, maintenance logs, or work order forms with a simple scan, faster than traditional navigation.

• Complete Work Order Management: Features multi-level approval workflows, asset tracking, cost management (labor/parts/vendor expenses), and preventive maintenance scheduling for all equipment, not just pools.
• Automated Temperature Monitoring: It uses Bluetooth thermometers and IOT sensors for automatic temperature logging, lets you set custom alert limits, so you get notified for any discrepancy

• AI Template Builder: Build unlimited digital templates with multiple question types (text, numeric, temperature, multiple choice, signatures, timestamps) and conditional logic that adapts based on responses.

• Team Collaboration: Built-in chat channels, company announcements, contextual communication within tasks, and mentions eliminate the need for external messaging apps while keeping conversations connected to work.
• Advanced Reporting & Analytics: Real-time dashboards, custom report builder, compliance documentation, performance benchmarking across locations, and predictive analytics for equipment maintenance optimization.

• AI Summaries: Get real-time insights by connecting your dashboards, which helps you make the right decisions at the right time. Organized in a way that helps all teams stay aligned for the next steps to be taken. 

Xenia's Pricing Models

Xenia offers customized per-user and per-site pricing plans, making the tool repository accessible to both small and large enterprises. The software offers three plans, i.e., Starter, Pro, and Enterprise, with available add-on modules. 

The platforms also offer a free 14-day trial to test the services offered by Xenia. Try it for free now.

Why Choose Xenia over VivoAcquatics?

• Operational Efficiency Gains: 20-30% reduction in time spent on administrative tasks and documentation through automation and mobile-first execution.
• Improved Compliance Rates: 40-50% increase in inspection completion and audit accuracy through scheduled workflows and accountability tracking.
• Enhanced Visibility: Real-time operational insights across all locations and departments rather than siloed pool data.
• Cost Savings: Consolidated software spending by eliminating multiple point solutions while gaining superior functionality.
• Faster Problem Resolution: Work order completion times cut by 30-40% through streamlined request intake, assignment, and tracking.‍
• Better Team Accountability: Crystal clear visibility into who completed what tasks, when, and to what standard.

2. Skimmer

Skimmer positions itself as software built exclusively for pool service professionals. Just like VivoAquatics, Skimmer is also more focused on pool management. Here are some of the key highlights of the product.

Skimmer Key Features

• Route Optimization: Skimmer automatically organizes service routes to minimize drive time, potentially saving pool technicians up to 200 miles per month. This efficiency feature is particularly valuable for mobile pool service companies.
• Mobile Application: Technicians access customer information, service history, and equipment details through an intuitive mobile app that works offline and syncs when connectivity returns.
• Automated Customer Communication: The platform generates comprehensive service reports with photo evidence and automatically emails them to customers, reducing the 2-5 hours per week typically spent on customer communication.
• Service History Tracking: Maintains detailed records of every service visit, chemical treatment, equipment repair, and customer interaction for each pool.
• Billing Integration: Processes payments on-site using mobile card readers and integrates with accounting systems to streamline invoicing.

Skimmer Limitations

• Narrow Focus: Skimmer serves pool service companies but doesn't address broader facility operations like daily task management, equipment maintenance beyond pools, or multi-department coordination.
• Limited Inspection Capabilities: While Skimmer tracks service visits, it lacks Xenia's comprehensive inspection template builder and customizable audit functionality.
• No Work Order Management: Skimmer focuses on scheduled service routes rather than reactive maintenance and work order workflows.
• Lacks AI Features: No AI-powered content generation for creating SOPs, checklists, or training materials.
• Higher Cost Structure: Charges per serviced location per month, which can become expensive for large portfolios compared to Xenia's per-user pricing.

3. Pool Office Manager

Pool Office Manager has been serving the pool service industry for years, offering traditional software functionality with a focus on administrative efficiency.

Pool Office Manager Key Features

• Complete Service Management: Handles scheduling, routing, customer management, and billing for pool service operations.
• Chemical Tracking: Monitors chemical inventory levels and usage patterns to ensure adequate supplies.
• Equipment Records: Maintains a history of equipment installations, repairs, and replacements for each customer location.
• Invoicing Automation: Generates invoices and monthly statements with a single click, reducing administrative workload.
• Customer Portal: Provides customers with access to service history, upcoming appointments, and account information online.

Pool Office Manager Limitations

• Outdated Interface: Pool Office Manager's user experience feels outdated compared to modern, mobile-first platforms like Xenia.
• Limited Mobile Functionality: While mobile access exists, the platform wasn't designed with mobile-first principles, making field use less intuitive.
• No Temperature Monitoring: Lacks integrated sensor capabilities for automated temperature logging.
• Minimal Collaboration Tools: No built-in team chat or communication features for coordinating between office staff and field technicians.
• Pool-Only Application: Cannot extend to other facility management needs beyond pool service.

4. Jobber

Jobber is a horizontal field service platform serving multiple industries, including pool service, HVAC, plumbing, and landscaping.

Jobber Key Features

• Comprehensive Scheduling: Drag-and-drop calendar interface for scheduling jobs across multiple technicians and locations.
• Customer Relationship Management: Centralized database tracking customer information, service history, and communication logs.
• Quote and Estimate Builder: Create professional quotes quickly and convert them to jobs when approved.
• Online Booking: Allow customers to schedule appointments directly through your website or customer portal.
• Payment Processing: Accept payments via credit card, ACH, or cash with built-in payment processing.

Jobber Limitations

• Generic Approach: Jobber serves many industries but lacks specialized features for facility operations, inspections, and compliance management.
• Limited Template Functionality: Doesn't offer the pre-built inspection templates and SOP library that Xenia provides.
• No AI Capabilities: Cannot generate checklists, procedures, or documentation using artificial intelligence.
• Basic Reporting: Reporting focuses primarily on business metrics like revenue and job completion rather than operational performance and compliance.
• Higher Price Point: Jobber's pricing structure can be more expensive than Xenia's, especially as user counts increase.

5. PoolCarePRO 

PoolCarePRO emphasizes automation and digital efficiency for pool maintenance companies.

PoolCarePRO  Key Features

• One-Click Invoicing: Generate invoices and monthly statements instantly, streamlining the billing process.
• Digital Customer Profiles: Comprehensive customer records including pool specifications, equipment details, and service preferences.
• Mobile Work Tracking: Technicians record service details, chemical readings, and equipment issues from their mobile devices.
• Chemical Calculator: Built-in tools to calculate proper chemical dosing based on pool size and current readings.
• Service Reminders: Automated notifications to customers about upcoming appointments and completed service.

PoolCarePRO Limitations

• Limited Scope: Focuses exclusively on pool service without addressing broader facility or operations management needs.
• Basic Work Order System: Less sophisticated work order management compared to Xenia's comprehensive ticketing and asset tracking.
• No Multi-Location Support: Doesn't provide the multi-site dashboard and reporting capabilities needed for facility portfolios.
• Minimal Inspection Features: Lacks customizable inspection templates and audit workflow automation.
• No Team Communication: Missing the collaboration and communication tools that Xenia integrates into the platform.

6. Synchroteam

Synchroteam provides field service management capabilities applicable to pool service and other mobile workforce industries.

Synchroteam Key Features

• Dispatch Management: Assign jobs to technicians based on location, availability, and skill sets.
• GPS Tracking: Monitor technician locations in real-time to optimize routing and improve response times.
• Mobile Forms: Create custom forms for collecting information during service visits.
• Inventory Management: Track equipment and supply levels across vehicles and warehouses.
• Time Tracking: Record labor hours automatically based on job start and completion times.

Synchroteam Limitations

• Complexity: Synchroteam's extensive feature set creates a steeper learning curve compared to Xenia's intuitive interface.
• Limited Facility Focus: Designed for mobile workers rather than facility-based operations management.
• No Temperature Monitoring: Lacks automated sensor integration for temperature logging.
• Weak Inspection Capabilities: Forms are generic rather than purpose-built for facility inspections and compliance audits.
• Higher Cost: Premium features come with higher pricing tiers that may exceed the budget for organizations seeking all-in-one solutions.

7. PoolTrac: Simple Pool Management Portal

PoolTrac offers straightforward pool management functionality with a focus on simplicity and ease of use.

PoolTrac Key Features

• Recurring Appointments: Schedule regular maintenance visits for pool service routes.
• Digital Work Orders: Track service tasks and technician activities digitally.
• Chemical Monitoring: Log and monitor pool chemical levels over time.
• Equipment Tracking: Record equipment usage and maintenance history.
• Customizable Branding: White-label the customer portal with your company branding.

PoolTrac Limitations

• Very Basic Functionality: PoolTrac provides only fundamental features without the depth required for comprehensive operations management.
• Limited Reporting: Minimal analytics and reporting compared to Xenia's robust dashboard and custom report capabilities.
• No Mobile App: Primarily web-based without a dedicated mobile application optimized for field use.
• Pool-Specific Only: Cannot extend beyond pool management to address broader facility operations.
• Minimal Support Resources: Smaller company with fewer support options compared to Xenia's dedicated customer success team.

Making the Transition to Xenia

Transitioning from VivoAquatics or any other system to Xenia is straightforward and fully supported. Here are some of the key highlights you would go through with Xenia. Within days, you will be able to manage your organization efficiently.

• Free Trial or Demo: Start with Xenia's free Starter plan or schedule a personalized demo to see the platform in action with your specific use cases.
• Data Migration: Xenia's implementation team handles data migration from your existing systems, ensuring no information is lost during transition.
• Template Customization: Work with Xenia's customer success team to build or customize inspection templates, checklists, and SOPs specific to your facilities and operations.
• Team Training: Comprehensive training ensures both management and frontline staff can use the platform effectively from day one.
• Go Live: Launch Xenia across your organization with ongoing support to address questions and optimize workflows.
• Continuous Optimization: Leverage Xenia's AI capabilities and reporting insights to continuously improve operational performance.

Conclusion

While VivoAquatics serves a specific purpose for aquatic facility monitoring, modern operations demand diverse solutions. Xenia delivers the perfect alternative by providing best-in-class pool management capabilities within a powerful, unified operations execution platform.

Whether you manage hotels, fitness centers, property portfolios, restaurants, or any facility with pools and broader operational needs, Xenia enables you to follow: 

• Replace multiple systems with one intuitive platform
• Standardize operations across all locations and departments
• Improve compliance with automated inspections and documentation
• Empower frontline teams with mobile-first tools they'll actually use
• Gain actionable insights through comprehensive analytics and reporting

While other alternatives provide pool-specific functionality, only Xenia delivers beyond the operational excellence that modern facilities require. Don't limit yourself to narrow pool management software when you can have a complete operations execution platform that transforms your entire organization.