9 Best ComplianceMate Alternatives to Use in 2025

ComplianceMate is a well-known software tool in the food safety and compliance management arena. Its focus on digitizing inspections and streamlining regulatory adherence has helped many businesses improve food safety protocols.

However, as food safety becomes more complex and businesses seek broader operational control, many are exploring ComplianceMate alternatives that offer more integrated features, scalable pricing, and improved usability.

This guide presents the top 9 ComplianceMate alternatives in 2025, including both paid and free options. We focus on tools designed for food safety and compliance management, highlighting their unique capabilities and how they compare to ComplianceMate. 

Whether you want advanced temperature monitoring, asset management, or enterprise-grade task workflows, this article will help you identify the right compliance management software for your needs.

Top Paid & Free Alternatives to ComplianceMate

ComplianceMate offers solid food safety inspection features, but it may not be the perfect fit for all companies.

Organizations facing challenges like high per-user fees, limited maintenance integration, or inflexible workflows often turn to ComplianceMate top competitors for solutions better aligned with their operations.

Let’s begin with a pricing and feature comparison of the best alternatives to ComplianceMate before diving deeper into each platform’s strengths.

ComplianceMate Alternative Software Price Comparison

1. Xenia – The Best & Free ComplianceMate Alternative

Xenia is a next-level frontline operations platform that goes far beyond traditional food safety inspection checklists. 

Unlike ComplianceMate, which primarily focuses on inspection workflows, Xenia delivers a comprehensive all-in-one operations system that unifies food safety compliance, maintenance management, and asset tracking in a single, intuitive platform. 

This integrated approach eliminates compliance management software silos and streamlines complex operations via customizable forms and checklists, making it ideal for growing businesses that demand both operational control and cost efficiency.

Task management reaches enterprise-grade intelligence with Xenia’s conditional logic forms, role-based notifications, and the ability to assign tasks based on specific store or equipment attributes. 

This means tasks aren’t just “to-dos”—they’re smart, targeted assignments that optimize team efficiency.

Maintenance workflows are another pillar of Xenia’s superiority. Users can submit QR code-enabled maintenance requests linked directly to specific equipment, complete with warranty tracking, preventive maintenance scheduling, and SLA monitoring. 

This granular asset management reduces downtime and extends equipment life, translating into cost savings and smoother operations.

From a pricing perspective, Xenia’s location-based pricing model, with no onboarding fees and flexible sensor pricing, provides enterprise-wide scalability without the cost explosion of per-user fees common in other platforms.

Xenia’s Key Features and Benefits

• All-in-One Operations Platform: Unifies compliance, maintenance, and asset management to streamline workflows and improve visibility across all operational areas.
  
  
• Advanced Temperature Monitoring: One of Xenia’s standout advantages is its advanced temperature monitoring, which integrates Bluetooth and LoRaWAN sensors with automated alerts and built-in corrective action workflows. This creates a closed-loop system where any temperature deviation triggers specific tasks, ensuring swift, documented responses before issues escalate.
  

• Sophisticated Communication & Accountability: Xenia also excels in sophisticated communication and accountability. Managers can schedule announcements targeted by store attributes such as location or equipment, with acknowledgment tracking that confirms the right teams received and understood critical information. This feature minimizes miscommunication risks and boosts operational transparency.
  
  
• Enterprise-Grade Task Management: Smart task assignment through conditional logic and role-based notifications delivers efficient, targeted operational execution. QR code-enabled requests, warranty tracking, preventive maintenance scheduling, and SLA oversight minimize downtime and maximize asset lifespans.

• Comprehensive Mobile Experience: Native app with offline access empowers frontline workers to maintain productivity regardless of connectivity challenges. On the mobile front, Xenia offers a traditional app with offline functionality that outperforms ComplianceMate’s web-based platform by ensuring that teams remain productive even in low-connectivity environments, essential for frontline operations.
  

Xenia's Pricing

• Free Forever: Up to 5 users with unlimited access to basic features.
  
• Starter Plan: $79/month for up to 15 users with core compliance and operations tools.
  
• Premium Plan: $159/month for up to 15 users, including advanced features like smart workflows and analytics.
  
• Custom Plans: Tailored pricing available for large or specialized deployments.

Explore pricing here.

2. Lumiform

Lumiform supports businesses that want to use automated inspections and comply with regulations, helped by better teamwork and improved efficiency in work processes. Using the system, inspectors and auditors are able to use checklists without an internet connection right on their phones.

Only on Lumiform can users from the same company collaborate in real time to inspect, discuss their individual findings, and respond to problems more effectively. Because it can remind users to finish tasks, it saves them time.

Companies of any size and especially those with disconnected teams or various locations, are attracted to Lumiform. For the most part, it’s designed for working with a large number of inspections, not daily operations, which is why it sits between ComplianceMate and other similar solutions.

Lumiform's Key Features

• Easy-to-use checklist and form builder: Create digital forms quickly with intuitive tools.
• Offline mobile data collection: Conduct inspections without internet and sync later.
• Automated workflow triggers for corrective actions: Automatically assign tasks based on inspection results.
• Collaborative inspections with multi-user input: Enable teams to inspect and communicate in real time.
• Analytics and reporting dashboards: Gain insights from inspection data to identify trends and risks.
  

Lumiform's Pricing

• Free plan with limited features available.
  
• It costs €16 per user per month, around $17.
  

3. Jotform

Creating forms and surveys in Jotform doesn’t need much technical knowledge, because it is highly adaptable. With thousands of templates available for use, businesses can create forms that are suitable for all their operational requirements.

Businesses may not traditionally use Jotform for food safety or compliance, but its many integrations and smooth builder allow them to integrate inspection routines into their daily systems. SSL encryption and a second level of authentication help to preserve the accuracy of data.

Organizations looking for a customized and reasonably priced form solution that plays well with multiple software should use Jotform. Having said that, if companies want pre-made compliance routines or want to monitor assets, they might have to include other tools or program Jotform to fit their needs.

Jotform's Key Features

• Drag-and-drop form builder with customization options: Quickly design and personalize forms without coding.
• Access to over 10,000 form templates: Find ready-made forms for almost any business need.
• Integration with 1,000+ third-party apps: Connect forms to CRM, marketing, analytics, and other tools.
• SSL-encrypted and secure form submissions: Protect sensitive data with industry-standard security.
• Branding and style customization: Match forms to your company’s look and feel for a professional appearance.

Jotform's Pricing

• With the free account, you can have no more than 5 forms and process 100 forms each month.
  
• To get a paid plan, you have to pay a minimum of $34 per month.

4. FastFieldForms

FastFieldForms is a top mobile data collection tool for companies that require offline access and flexible form design. The app has a simple drag-and-drop feature so users can make forms that store GPS locations, photographs, and signatures.

That’s why it works especially well for teams that collect research in various locations. Also, FastFieldForms has strong validation rules that make sure all submitted data is correct and improve the quality of output by limiting errors. Automation helps handle data more efficiently by triggering emails, making documents, and working with common business software.

FastFieldForms is not promoted as a food safety solution, but it’s useful for companies that need to use mobile data in their operations and keep working when offline.

FastFieldForms' Key Features

• Customizable mobile form builder: Easily create complex forms with drag-and-drop tools to fit diverse data collection needs.
• Offline data capture and cloud syncing: Collect data without internet and sync automatically when connected.
• Validation rules and conditional logic: Ensure data accuracy by enforcing required fields and logic-based responses.
• Automated workflows triggered by form inputs: Streamline processes by automatically sending alerts and generating documents.
• Data export in multiple formats (CSV, Excel, PDF): Quickly export collected data for reporting and analysis.
  

FastFieldForms' Pricing

Pricing details are not publicly disclosed; prospective buyers must contact FastFieldForms for a quote.

5. Beakon

Beakon is designed for industries with serious safety risks to help companies manage their compliance and ensure the safety of their teams. Beakon is unique in having a built-in learning management system, plus tools for risk tracking and running safety operations, which work to prevent issues and keep things compliant.

Because the platform elements are modular, companies can customize their safety programs to meet their needs in various industries. The dashboards for active monitoring give managers constant updates on how safety is performing, and the system notifies them right away if something important happens. What’s more, thanks to its comprehensive audit system and data storage, you’ll always have the transparency required by regulators. With Beakon, employees, contractors, and managers can work together easily, leading to safer and less disrupted workplaces.

Because it isn’t only concerned with food safety, its flexibility means it works well for businesses where compliance rules are complex and companies want a thorough safety system.

Beakon's Key Features

• Activity Dashboard: Let's managers view up-to-date safety information, tasks, and challenges all in one place.
  
• Smart Alerts & Notifications: Alerts from the compliance management software inform both employees and supervisors of incidents, alert them to upcoming inspections, and remind them of upcoming duties, making sure everything is covered.
  
• Audit Trail & Data Archiving: Having robust audit trails gives full visibility during every internal review and audit, and secure data archiving helps the company abide by regulations.
  
• Collaboration Tools: Brings together teams, contractors, and clients for smooth sharing of information and successful task division.

Beakon's Pricing

Beakon offers a free trial, but pricing is not publicly disclosed. Interested businesses should contact the vendor for a customized quote.

6. VelocityEHS

VelocityEHS is software designed to help companies in different industries handle risk and compliance issues well. Although VelocityEHS does not focus entirely on food safety, its strong features for workforce safety, reporting incidents, air emissions, and complying with environmental laws suit organizations with extra EHS responsibilities.

The safety tasks, audits, and messages are brought together in its activity dashboard, giving managers better control over all their safety plans. When everyone uses the same collaboration tools, the team stays together, and automatic alerts prompt quick action for incidents or new rules.

Organizations interested in better environmental impact gain a lot from the platform’s approach to air emissions management. Enterprises of any size can depend on VelocityEHS to provide a *one-stop* approach to safety and compliance. Because each quote is customized, users must reach out to get a price, but the rich set of features puts it among the top in compliance software.

VelocityEHS' Key Features

• Activity Dashboard: Tracks all tasks, inspections, and safety activities from a single interface to improve visibility.
  
• Collaboration Tools: Enhances communication across teams, keeping workforce members and managers aligned.
  
• Air Emissions Management: Monitors air quality to ensure safe environments and compliance with environmental regulations.
  
• Alerts/Notifications: Keeps employees informed about company updates, incidents, and compliance deadlines.
  
• Activity Tracking: Provides comprehensive tracking of workforce and operational safety activities.
  
• Communication Management: Centralizes communication channels between stakeholders to improve transparency.

VelocityEHS' Pricing

VelocityEHS offers a free trial, but pricing is available only upon request.

7. Medgate (Now Cority)

Medgate, now included in Cority EHS, gives companies a wide range of features for managing safety, health, and the environment. The industry values it especially for its strong incident management, audit control, and education for staff.

The advantage of Medgate is that it combines different EHS regulations into one program, allowing you to more easily track all actions, prevention efforts, and how training is going. Thanks to the environmental risk assessment system on the platform, organizations can handle threats to employee well-being before they become a concern.

It is possible to track licensing information and skills through training management. Though food safety is not its main goal, Medgate’s comprehensive EHS package puts it ahead for businesses looking for a thorough but flexible compliance system. Pricing is personalized and matches the capabilities found in enterprise platforms.

Cority's Key Features

• Audit Management: Uses detailed records to help the company always keep track of its compliance.
  
• Corrective/Preventive Actions: Checks the status of different issues and directs solutions accordingly.
  
• Incident Management: Supports the process of reporting, looking into, and settling events happening at work.
  
• Environmental Risk Assessment: Provides a means to assess risks to people and property at the facility and workplace.
  
• Inspection Management: Checks and receives details about continuing track inspections and their outcomes.
  

Cority's Pricing

Medgate offers tailored pricing based on organizational needs. Prospective clients must contact the company directly.

8. EUPHOR

EUPHOR creates compliance solutions designed for the chemical manufacturing industry, highlighting environmental health, safety, and regulatory needs. Instead of basic EHS features, EUPHOR is designed for chemical businesses by concentrating on registering substances, following FDA guidelines, and managing audits.

The system’s flexible workflows make it possible for companies to fit their compliance guidelines, so users only see the data and steps that affect them. Thanks to the data import/export options and the safe document repository, adhering to compliance records becomes simple.

Workplace collaboration helps staff, supervisors, and partners stay connected so they can respond faster and be more responsible. Because EUPHOR is designed specifically for dealing with chemicals and FDA concerns, it becomes a suitable choice for companies in those areas that need more precise compliance than typical EHS systems provide.

EUPHOR's Key Features

• Collaboration Tools: Ensures ongoing communication between teams, managers, and external stakeholders.
  
• Configurable Workflow: Customizes workflows to display only relevant information, optimizing usability.
  
• Data Import/Export & Document Storage: Facilitates data management with secure document storage and easy import/export options.
  
• FDA Compliance & Audit Management: Maintains compliance with regulatory standards through detailed audit tracking.

EUPHOR's Pricing

EUPHOR offers a free trial; pricing specifics are available through direct contact.

9. Fluix

Fluix is a mobile-first operations and compliance platform designed to replace paper-based workflows with digital forms, checklists, and approval cycles. Its intuitive interface makes it easy for field workers to complete safety inspections and operational checklists in real-time, even offline. Fluix automates many manual processes such as document approvals and signatures, accelerating decision-making and reducing delays. T

he platform’s e-signature feature ensures legally binding validations of safety procedures, enhancing accountability. Fluix also includes tools for managing access permissions, file sharing, and facilitating ongoing safety training through “toolbox talks.” 

This comprehensive approach helps companies maintain consistent safety standards and compliance across multiple sites. Its mobile-centric design makes it ideal for businesses with dispersed teams requiring reliable data capture and communication.

Fluix's Key Features

• Automated Approval Cycles: Speeds up decision-making by automating document approvals.
  
• Data Organization: Keeps safety and compliance data organized for easy access.
  
• E-Signature: Digitally validates safety processes and approvals.
  
• Mobile Application: Allows field teams to complete forms and checklists from mobile devices.
  
• Tailored Access: Enhances security through role-based access controls.

Fluix's Pricing

FluixCore plans start at $30 per user per month.

ComplianceMate Pros and Cons

Pros

• Digitization of Forms: Simplifies converting paper inspections into digital forms with a user-friendly builder.
  
• Inspection Simplification: Supports mobile inspections online or offline with photos, GPS, and digital signatures.
  
• In-Depth Reporting: Automatically generates customizable reports accessible to the whole team.
  
• Insightful Analytics: Provides an overview of productivity, compliance risks, and safety trends with data syncing for fast feedback.
  

Cons

• Cost: Pricing is a concern for smaller organizations; it may feel expensive relative to value.
  
• Learning Curve: Some users report a steep learning curve, especially if unfamiliar with audit software.
  
• Customization Limits: Users have expressed a desire for more flexibility in template and process customization.
  

Find the Compliance Management Software That Fits Your Needs

ComplianceMate provides everything needed for compliance and inspections, but not all companies believe it is the best match for their situation.

You can find simple pricing plans and a wide range of features with the right alternatives to ComplianceMate, like Xenia, Lumiform, and Jotform.

Picking the right strategy lets companies improve food safety, enforce inspections easily, automate remedies, and improve group communication, all while maintaining productivity and keeping expenses down.

Are You Interested in How Xenia Can Simplify Your Compliance?

Book a personalized demo today and discover how Xenia’s all-in-one platform can help you manage compliance, operations, and asset maintenance seamlessly in 2025 and beyond.