2024's 5 Best Online Automatic SOP Writer Tools For Small Businesses

Published on:
May 18, 2024
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Online SOP builder software are dime a dozen these days.

If you haven't used an SOP creation tool, regardless of whether the said solution is offered as a SaaS option, or something else, the gist is that it enables you to create detailed standard operation procedures.

These procedures could be around anything. Think of procedures defined around some sort of process standardization, training, overall improved team accountability, operational efficiency and vice versa.

In a nutshell, companies can streamline their SOP creation process, ensure compliance, and improve overall workflow without breaking a sweat.

On that note, we have handpicked some of the best SOP writing tools to help you get started.

Other than that, this post highlights some of the benefits and different aspects of SOP tools to help you understand these programs a little better.

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Let's double down on some of the best and robust online sop program(s) to help you streamline end to end operational level processes.

Our Top Picks
The Workforce Operations Platform for Frontline Teams
For general SOP creation & delegation
For SOPs and document management

1. Xenia - Overall No. 1 Best Online automatic SOP Writing Software

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As one of the best online automatic SOP writer tools out there, Xenia holds the first spot for a multitude of reasons.

The program's capabilities go beyond the typical confines of a mere SOP creation software; you can streamline end to end operational processes, your teams, workflows and a slew of ongoing processes.

Starting off with a robust AI Powered SOP creation module, managers, department headers and team leads can instantly create any range of SOPs, based on their business's use cases.

These SOPs are fully customizable; offering a wide range of flexibility to anyone for a greater degree of flexibility and complete control over anything that needs to be delegated, trained on or vice versa.

For increased accountability, the program offers dedicated task creation, task scheduling, fully customizable checklists - i.e. if any task needs to be done via a standardized process for advanced check and balance.

On top of that, the program's user friendly interface just makes it easier for managers navigate through all the necessary features on whim.

In other words, reduce errors, increase accountability and get things done in a hassle free manner!

For more details centered around team and frontline workforce management, have a look below at some of the key highlights.

Key Features: 

  • AI Powered SOPs: Access built-in dynamic SOP creation tool to generate procedures based around your particular day to day requirements, use cases and much more!
  • Efficient Task and Role Assignment: Easily assign roles and responsibilities to team members through Xenia, facilitating the efficient distribution of tasks and ensuring clear accountability within the organization.
  • Seamless SOP Sharing: Enhance collaboration by effortlessly sharing SOPs directly from Xenia's dashboard, generating links for easy access, and promoting real-time collaboration among team members.
  • 24/7 Offline Access: Improve offline access and sharing capabilities by exporting SOPs in PDF format directly from the Xenia platform, ensuring accessibility even without an internet connection.
  • Training Integration: Empower frontline workforce through learning center & video guides - anytime; anywhere!


  • Free Forever Plan: Beginning at $0 with free access to various features. Perfect for evaluating the software and experiencing the full breadth of the program’s offerings.
  • Starter Plan: Starting at $99 per month for up to 15 users, and offering quick access to different features for managing work, real-time collaboration, inspection audits, and much more.
  • Premium Plan (*Best Value): Starting at $199 per month with boundless access to all the core features.
  • Custom: Looking for enterprise-level solutions?

Book a free demo today!

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on

2. SweetProcess

SweetProcess is a cloud-based platform designed to optimize workflows, allowing users to streamline their operations by creating process documentation, assigning tasks, and tracking progress. 

With SweetProcess, businesses can consolidate their tasks, policies, and procedures into a single platform, enabling teams to access them with ease. The task management feature makes it easy for team leaders to assign tasks to employees, monitor progress, and ensure that everyone adheres to the required procedures.

SweetProcess offers reliable email and phone support, ensuring that users receive timely assistance. It provides uniform access to all users without tiered memberships, which makes it an excellent choice for small and medium-sized businesses.

However, the software's cost can be relatively higher than similar solutions, and its limited integrations may pose budget and compatibility issues for some businesses.

Key Features:

  • Create procedure documents, integrate them into workflows, and link them to relevant policies.
  • Knowledge base functionality for employees.
  • Access restriction is based on an employee's team.
  • AI-generated processes and procedures.


  • Pricing: SweetProcess starts at $99/month for up to 20 users, with an additional $5/month per user. 
  • Trial: Yes
  • Free Plan: No

Overall, SweetProcess is an all-in-one solution for workflow management, although its pricing and integration options may require careful consideration.

3. Tallyfy

Tallyfy stands as an optimal solution catering to the needs of both large enterprises and small businesses seeking effective SOP management.

Loaded with robust features, this tool facilitates streamlined client onboarding, work tracking, and systematic workflow development.

Tallyfy is a powerful SOP management solution that provides businesses with several key advantages. One of its most significant benefits is its versatile applicability, which makes it an excellent solution for businesses of all sizes. With

The comprehensive workflow feature allows users to build and manage systematic workflows to track work progress, improving efficiency and productivity.

Key Features:

  • Form Creation: Quickly create forms for collecting client data, ensuring a swift onboarding process.
  • Task Automation: Automate tasks to efficiently achieve organizational goals.
  • Actionable Tasks: Transform business processes into actionable tasks for enhanced efficiency.
  • Metrics Measurement: Utilize metrics to measure and improve various aspects of business processes.


Tallyfy pricing starts from $15/user/month.  

4. Coassemble

Up next on our best onlne automatic SOP writer tools list, we've got CoAssemble!

Originally designed as a training platform, Coassemble now extends its functionality to offer SOP software tailored for small businesses. 

Specifically crafted for small-scale enterprises, it efficiently manages foundational documents such as team charters. Coassemble's strength lies in its custom and templated modules, providing team members with easy access to essential procedural documents, straightforward checklists for collaborative work, and other crucial materials.

Key Features:

  • Pre-built Training Modules: Simplify the onboarding process for new members by facilitating their understanding of standard operating procedures and team knowledge.
  • Cohort-level Segmentation: Tailor checklists and modules to align with the specific knowledge levels of individual users.
  • Flexible Permissions: Ensure precise access to SOPs, granting the right individuals the necessary permissions.
  • Tech Stack Integration: Seamlessly integrate Coassemble with existing tools, enhancing efficiency in task assignment and workflow.
  • Visual Emphasis: Engage users in the implementation of standard operating procedures through visually appealing elements, making the process more accessible and effective.


  • Pro 10: $50/month
  • Pro 20: $120/month
  • Premium 20: $160/month
  • Pro Unlimited: Custom quote required

5. Document360

Document360 serves as a cloud-based knowledge management platform crafted to support enterprises of all sizes in creating and maintaining knowledge bases.

Whether for internal use or external publication, the platform ensures accessibility to the knowledge base for both employees and customers. 

With a centralized configuration, Document360 simplifies the documentation of protocols, Standard Operating Procedures (SOPs), regulations, and processes. It also offers seamless integration with other platforms like Microsoft Team, Chrome Zapier, and Slack.

Key Features:

  • Assign roles and responsibilities to staff members, streamlining collaboration for more efficient workflows.
  • Enable comments and tagging of team members, fostering a collaborative review process.
  • Provide self-service support options to enhance the user experience.
  • Integration capability with any product using a Javascript snippet, ensuring flexibility in deployment.
  • Document360 stands as a comprehensive solution for enterprises seeking efficient knowledge management, collaborative processes, and seamless integration with various platforms.


  • Free Trail: $0
  • Standard Plan: $124
  • Professional Plan: $248
  • Business Plan: $331
  • Enterprise Plan: $497

Common Benefits of Online SOP Builder Software

  • Saves Time: Online SOP builder software significantly reduces the time it takes to create and manage SOPs, enabling organizations to focus on other critical tasks.
  • Improves Compliance: The software ensures that SOPs are up-to-date and compliant with regulatory requirements, reducing the risk of non-compliance penalties.
  • Better Consistency: Online SOP builder software ensures that all employees are following the same set of guidelines, improving consistency across the organization.
  • More Flexibility: Online SOP builder software allows organizations to update SOPs whenever necessary, ensuring that they remain relevant and useful.
  • Improved Efficiency: By streamlining the SOP creation and management process, online SOP builder software improves the efficiency of an organization's operations.

Online SOP builder software is an essential tool for any organization that wants to streamline its SOP creation and management process, ensure compliance with regulations, and improve the efficiency of its operations. 


Online Automatic SOP Writer Apps play a crucial role in revolutionizing how businesses manage their Standard Operating Procedures (SOPs).

These applications offer a streamlined approach to SOP creation, ensuring efficiency, consistency, and compliance in organizational processes.

Of course, when it comes to selecting a reliable solution, there's an information overload out there.

Ideally, you need an SOP creation tool that perfectly fits your business requirements. On that note, we recommend going on a trialing spree before signing up for a paid solution.

Doing so will help you to precisely evaluate the said program before signing up for a paid solution.

Good luck!

FAQs - Sop Creation Software Online

Can SOP applications accommodate specific industry standards?

Yes, many SOP applications are designed to be adaptable, allowing users to customize templates and processes to align with industry-specific standards and regulations.

How user-friendly are SOP applications for teams with varying technical expertise?

Most SOP applications prioritize user-friendly interfaces, providing intuitive features, drag-and-drop functionalities, and customizable templates to ensure ease of use for teams with diverse technical backgrounds.

Can SOP applications integrate with other tools and software used in our organization?

Yes, many SOP applications offer integration capabilities with popular tools such as project management software, collaboration platforms, and communication tools, ensuring a seamless workflow within your existing tech stack.

How secure are SOP applications in terms of data confidentiality and compliance?

SOP applications often employ robust security measures, including data encryption, access controls, and compliance with industry-standard security protocols, to safeguard sensitive information and ensure regulatory compliance.

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