Any labor-intensive industry that requires operating heavy equipment, dealing with hazardous materials or working within close confines around machinery is one of the most dangerous industries to work in.
Thousands of people die each year as a result of occupational illnesses and injuries.
And, millions more face mental and psychological threats in addition to non-fatal workplace accidents.
This post highkughts different aspects of such threats, and why digitized solutions such as having a robust safety management software is an absolute must for workers' safety.
Let's get started.
Despite an increasing number of rules geared toward reducing accidents, the industry remains one of the most hazardous to work in.
That's because adhering to regulations is a different process than just having a set of regulating guidelines.
The use of the best safety management software (SMS) has been shown to lower the number of accidents and near misses. You can develop a comprehensive and easily accessible system to reduce hazards on the building site using today's safety management solutions.
10 Best Safety Management Software Apps in 2024
Let's take a quick look at some of the best safety management software to help you make an informed decision about frontline workers' safety.
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1. Xenia - Overall No. 1 Best Safety Management Software App
Xenia is our top pick for the best safety management system software on the market today. There is nothing that you can't do and manage in Xenia, thanks to its relatively easy desktop and mobile application (available on both Android and Apple devices).
This program makes everything simpler, from safety inspections to audits, toolbox talks to SDS management, to precise asset monitoring and preventative maintenance scheduling.
Businesses can no longer afford to prioritize health and safety (particularly for their workers) above more lucrative profit areas.
The bottom line is that your business will not turn a profit if your employees suffer harm or lose morale due to what they see as inadequate care. If you take care of their fundamental requirements, nothing will stand in the way of scaling up your business.
With Xenia on your side, you can confront the future of the different labor intensive industries with all of its advantages.
Key Features
- Safety & Quality Assurance: Run regular inspections, create and document SOPs, and track health and safety audits every day, avoiding near misses!
- Work Orders: From the same dashboard, you can create, allocate, and manage work orders for any number of teams. You're constantly in the loop with real-time alerts and updates, so you never have to ask.
- Preventive Maintenance: Schedule, allocate, and manage comprehensive maintenance cycles throughout your whole organization.
- Inspections: You can carry out inspections on the go, keep tabs on who's responsible with an end-to-end audit record, and have a report with your company's logo emailed to your email.
- Corrective Actions: Improve the effectiveness of inspections and audits by creating quick tasks from failed steps. Then, quickly and simply monitor those corrective actions on your dashboard to keep track of the progress of the outstanding work.
Pricing
- Free Forever: Free for up to 5 users with access to basic features
- Starter: $99 / month for up to 15 users
- Premium: $199 / month for up to 15 users with access to all core features
- Custom: Need something tailored to your organization?
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. 3E Insights for Chemicals
With 3E InsightTM for Chemicals, your team will have fast access to accurate, comprehensive, up-to-date, and value-added regulatory knowledge.
This award-winning chemical regulatory compliance reference tool provides worldwide substance and product compliance information, as well as advanced analytics and decision assistance.
Services offered include SDS creation and distribution, emergency response assistance, analytics for regulatory compliance, access to training libraries, tools for chemical inventory management and tagging, software for chemical incident forecasting and response, and much more.
Key Features
- Streamline Regulatory Research: The 3E Insight dashboard controls make it easy to track regulatory changes for certain subjects, locations, and goods. Users can easily explore and act on the material thanks to innovative visualization features and map controls.
- Save Searches: Configure, adjust, and store your regularly used search controls. Using a number of sophisticated search parameters, you may get detailed, downloadable reports on certain chemicals and laws.
- Actionable Intelligence: The range of governments covered and the complexity of regulatory and legislative information supplied give unmatched help for identifying, monitoring, and complying with ever-changing EHS, industry, and consumer needs.
Pricing
- Contact vendor for pricing details
3. Procore
Procore is an all in one solution in terms of safety management for construction industries.
The platform links every project contributor to solutions designed exclusively for the industry for the owner, general contractor, and specialized contractor.
The capacity to communicate across teams facilitates collaboration by creating a single source of truth. This is how Procore provides teams with access to all they need to know to get the job done.
Key Features
- Construction Project & Field Management: Collaboration features between safety management and project execution (for example, the office and the work site, general contractors and subcontractors)
- Estimating: Dedicated in-app tools that enable contractors to anticipate, track, monitor, and change the cost of constructing a construction.
- Reporting & Analytics: Usage, performance, return on investment, and other success measures can be reported and analyzed by users.
Pricing
- Contact vendor for pricing details
4. SiteDocs
SiteDocs is an online safety management solution that may simplify safety initiatives for companies of any size. A
mong its many features are a custom form builder, a PDF document library, the ability to manage worker certifications, and access in offline mode.
Businesses in the construction, oil and gas, mining, manufacturing, mechanical, electrical, plumbing, and heating sectors will find it to be an invaluable tool.
Thanks to its 13-minute, step-by-step teaching session, SiteDocs is both easy to use and needs little training time.
Users are able to automatically share forms with other firms thanks to the process safety management software's auto-form sharing capabilities.
Key Features
- Accident Investigation
- Access Control Permissions
- Real Time Alterts and Escalations
- Multi Project Activity Tracking
Pricing
- Pricing is based on company size, billed annually. Further details are provided upon quote.
5. Oracle Aconex
The Aconex process safety management software is a critical component of Oracle's cloud platform.
It successfully links multiple teams on the world's largest engineering and different types of industry specific projects.
The program is designed to make safety management project-related activities and data easier to handle.
It includes a number of tools to assistbusiness owners, project management consultants, engineering, procurement, and construction management (EPCM) organizations, and private contractors.
Aconex offers a real-time dashboard that allows customers to efficiently create key performance indicators (KPIs) and keep track of all important tasks and operations from a single unified interface. The operation management system can additionally allow third-party integrations, allowing users to effortlessly sync relevant data in different apps at the same time.
Key Features
- Document Management: The EHS management software provides companies and all stakeholders with easy access to all historical and current project material, such as contracts, BIM models, drawings, and so on.
- Workflow Management and Project Controls: The platform also supports configurable processes, allowing users to transfer successful custom workflows straight into the Aconex dashboard.
- Tools for Quality and Safety Processes: Aconex allows customers to develop their own bespoke health and safety checklists, punch lists, and other quality and safety procedures. This is to ensure that all industry legislation and health and safety requirements are met on sites.
Pricing
- Contact vendor for pricing details
6. SafetyCulture
SafetyCulture, one of the top-rated mobile-first inspection solutions today, helps organizations guarantee safety by digitizing important information and streamlining different operational processes involving general contractors, subcontractors, and other third-party service providers.
The process safety management software has various features that promote worker performance, team communication, and regulatory compliance.
SafetyCulture's extensive feature set protects workers' health and safety in high-risk environments while also ensuring the company's compliance with OSHA and Lab Safety regulations.
Key Features
- Conduct Routine Inspections: Using custom checklists or occupational health and safety templates, conduct exhaustive inspections available for download from the Public Library.
- Heads Up: When hazards or risks are found, announce new or revised procedures so that workers can contact management or relevant individuals and take immediate action.
- Reports: Create inspection, corrective or preventative actions, and audit reports to be maintained in a secure central repository and retrieved when regulatory offices seek compliance.
Pricing
- Free: $0/ user/Up to 10 users
- Premium: $24/seat/month Premium when billed annually
- Enterprise: Ask the vendor
7. Contractor Compliance
Organizations can effortlessly gather, monitor, and handle vendor and third-party contractor compliance needs with Contractor Compliance, a cloud-based contractor management system.
The purpose of this cloud-based EHS management software is to gather data and keep an eye on the actions of their suppliers and third-party contractors.
This feature-rich digital solution makes employees feel more secure in their workplace, boosts their self-assurance on the job, and increases output.
Key Features
- Automate Workflows: Depending on variables like location, task scope, frequency of visitation, unique risk assessment, etc., your contractors may need to fulfill distinct standards, or you could have a dynamic procedure that needs them to do so.
- Collect Submissions: Contractors can quickly submit documents, acknowledge regulations, view orientation videos, complete assessments, and even fill out forms to satisfy compliance responsibilities by allowing them to accomplish requirements from any device via web/native iOS or Android applications.
- Manage Access: Use Contractor Compliance's bespoke interfaces to guarantee that critical contractor data is available in all of your key systems, including visitor management software (VMS), scheduling software, project management software (PMS), and so on.
Pricing
- Contact vendor for pricing details
What is Workplace Health And Safety in Labor Intensive Industries?
Workplace health and safety (WHS) is an umbrella term of concepts and practices that guide us on how to manage the health and safety hazards that employees, customers, and members of the general public (visitors, suppliers, and so on) may experience in the workplace. These methods, in different industries, strive to reduce hazards on building sites such as:
- Falling objects
- Exposure to chemical substances
- Fall from heights
- Dust inhalations
- Vehicular and equipment accidents
- Working in confined spaces
- Slips on sites
- Fire and explosions
While authorities are in charge of overseeing sites, these areas also serve as workplaces for a variety of people.
They are all in charge of safety but in different ways.
On the other hand, business owners are accountable for their workers' work-related health and safety, as well as their compliance with health and safety regulations and procedures.
Various laws are in effect in various regions of the world. Employers everywhere must, however, implement safety procedures to create a safe work environment as well as the necessary knowledge and training to keep workers safe.
Then again, one might argue that regulatory authorities, such as: OSHA, are already there, doing their job, so what's the point of having a safety management software or a digitized solution.
While it's true that OSHA (*Occupational Safety and Health Act) plays a pivotal role in ensuring that safety processes are standardized around equipment, machinery, chemicals and such other aspects, but without due diligence from businesses' end, it's hard to get by.
On the other hand, workers must abide by the law and the employer's health and safety policies.
They also need to behave responsibly and refrain from doing anything that might damage themselves or others in the workplace.
8. Cority
Provides an effective and customizable solution for EHSQ (Environment, Health, Safety, and Quality) management that includes features such as business information, mobile access, and learning management software.
When you use Cority, you can stop responding to incidents after they've happened and start preventing them. Make the workplace safer by preventing hazards from becoming worse by identifying them early on.
Key Features
- Sustainability Cloud: This cloud helps users track and report on sustainability efforts.
- Environmental Cloud: This cloud helps users meet environmental goals.
- Quality Cloud: This cloud helps users reduce complexity and improve quality in the supply chain.
- Analytics Cloud: This cloud helps users transform data into actionable insights.
- Safety Cloud: This cloud helps users predict and prevent workplace safety incidents.
- Health Cloud: This cloud helps users protect the health of their workforce.
Pricing
- Contact vendor for pricing details
9. Intelex
Intelex, an EHSQ software that streamlines data monitoring, reporting, and analysis, may take your safety program to the next level.
Intelex offers powerful data management and analytics solutions that can help you understand how well your safety strategy is doing. Improve workplace safety by seeing patterns, identifying problem areas, and making choices based on data.
Businesses looking to simplify compliance processes, promote a collaborative safety culture, and harness data for continuous safety improvement may find the EHSQ software solution they need with Intelex.
Key Features
- Single Sign-On (SSO): Seamlessly access the platform with unified login credentials, enhancing user convenience and security.
- Electronic Signature: Digitally sign documents and records within the system, ensuring authenticity and compliance with regulatory standards.
- Root Cause Analysis: Identify the underlying causes of issues or incidents, enabling proactive resolution and prevention of future occurrences.
Pricing
- Contact vendor for pricing details
10. HSI Donesafe
With HSI Donesafe, an all-in-one app suite, you can revolutionize your construction safety program. It will help you simplify operations, increase participation, and ensure the safety of your workers.
If you're in the construction industry, you need one of the more than 30 customisable safety applications offered by Donesafe. Take care of every little detail, such daily inspections, toolbox talks, identifying hazards, and managing permits.
When looking for a data-driven, fully-customizable safety management system, construction organizations might choose HSI Donesafe. Motivate your employees more, work smarter, and put their health first.
Key Features
- Asset Management: Effectively track and manage organizational assets, including equipment, tools, and resources, to ensure optimal utilization and maintenance.
- Audit Management: Conduct comprehensive audits to evaluate compliance with regulatory standards, internal policies, and industry best practices, facilitating continuous improvement and risk mitigation.
- Change Management: Streamline the process of implementing changes within the organization, ensuring proper planning, communication, and documentation to minimize disruptions and maximize effectiveness.
Pricing
- Contact vendor for pricing details
What is a Safety Management Software?
The Safety Management System (SMS), or a Safety management software online, is a set of organized, company-wide procedures that enable effective risk-based decision-making for day-to-day business tasks.
In digital form, a safety management system/ software helps companies in not only providing goods and services at the greatest degree of safety while also maintaining safe operations. The latter is achieved through a given safety management software's features - as in, if it has a logging system, checklist, operations templates and other safety related modules that assist in such matters.
The best safety management software can be employed to fulfil regulatory requirements such as Title 14 of the United States Code of Federal Regulations (CFR) as enforced by the Federal Aviation Administration (FAA).
A safety management system's essential processes, according to the International Civil Aviation Organization (ICAO), are hazard identification, occurrence reporting, risk management, performance assessment, and quality assurance.
According to the Journal of Industrial Health, any company that does not use its safety management system risks creating a cycle of risky labor that leads to a major accident. Implementing a safety management system interrupts the cycle while also lowering accidents and injuries.
SMSS is an actionable system that is always in motion, fostering a continuous safety culture. A good SMS follows the plan-do-check-act (PDCA) cycle:
- Plan. Starting at the highest policy and management levels, assign the resources needed for each step of the process (hazard identification, risk management, monitoring, and improvement) and gather the components necessary to finish each phase.
- Do. Implement company-wide rules and procedures, including worker safety education and training.
- Check. Assess the impact of implementation on specified objectives and KPIs.
- Act. During checks, identify flaws or shortcomings to restart the cycle as the issue is returned to the planning stage.
Common Components of a Safety Management System
Safety Policy and Objectives
Employers should include safety in their company principles and demonstrate their commitment on a daily basis.
Top management, in particular, must establish safety objectives as a policy while being visible and personally active in accomplishing them.
Safety accountability and duties, such as the role of the leadership team in managing safety in the same manner that they supervise other parts of the company and the obligation of technical managers to ensure the efficacy of safety risk controls, should be clearly stated.
Once designated safety people have been identified, documentation procedures should be established, as the safety management system will be evaluated on a regular basis to ensure that it stays relevant and suitable to the firm.
The best safety management software, according to the FAA Safety Team (FAASTeam), can serve as a stand-alone handbook or be incorporated into current record-keeping systems.
Safety Risk Management
To properly manage safety hazards, authorized staff should carry out a set of interrelated activities known as Safety Risk Management (SRM). It is primarily concerned with predicting and managing risks at the process level. The following are the five phases that comprise SMS's safety risk management component:
- System Description and Task Analysis: A cross-functional team inside the business uses system description and task analysis as a system design function to explain the facts about the activities and workplace circumstances (equipment, environment, etc.) involved in their processes. Procedures, process measurements, and interfaces, among other things, should be viewed as system factors and characteristics.
- Identification of Hazards: Hazards are recognized as defective situations affecting operations that might result in harm, disease, or death to persons and/or system, equipment, or property damages or losses. It is vital to emphasize that a hazard is any actual or possible circumstance, including common hazards associated with human mistakes such as time constraints, shift rotations, and a lack of system expertise.
- Risk Analysis: Based on the judgment of key safety people, risks are determined from hazards. Analyzing risk entails taking into account the possibility and severity of negative effects. Because a single danger may have several outcomes, prolonged exposure to risks can also raise the likelihood of serious consequences recurring. On the other hand, harshness is mostly determined by the nature of the consequence.
- Risk Assessment: To aid decision-making, do a risk assessment and determine if a safety risk is acceptable. A risk matrix is a tool for analyzing the combined impacts of probability and severity, selecting which safety issues to address in what order in order to provide necessary resources. If considered acceptable, the SMS SRM component is completed, and the risk is sent to the next component for monitoring. Otherwise, risk management procedures should be implemented to minimize or limit the risk.
- Risk Control: The risk control part of the safety management system, also known as risk mitigation, permits the execution of safety measures to protect people, property, or the environment. While the intensity of dangers can be reduced to some extent, in most cases, their probability or likelihood is reduced. Working-condition risk controls may be useful risk-reduction and failure-prevention tools.
Try, Trial, and Try Again
The best safety management software features include a complete set of tools and capabilities intended to expedite and improve maintenance procedures in a variety of sectors.
These capabilities, which include Work Order Management, Asset Management, Preventive Maintenance, Inventory Management, Reporting and analytics, Mobile Accessibility, and Integration with IoT Sensors, help to improve operational efficiency and asset dependability.
Choosing a safety management app is significantly more than checking off a feature list; it's about choosing a system that fits smoothly into your operations, offering value at every stage.
With careful preparation, assessment, and an emphasis on long-term ROI, you can go for a robust SMS that is more than just another tool but a strategic asset in attaining safety excellence.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Centralize Frontline Workers' Safety & Compliance With The Best & Free Safey Management System
Safety management for on-site workers is chaotic at best!
We understand that.
Xenia unifies your business's safety aspects, maintenance management, safety compliance and quality assurance to help ensure teams and facilities are effective from the start.
Our customers love Xenia's robust use cases including:
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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