Beyond the expenses of work-related injuries, there is something deeper and much more significant that underlies the issue: the human cost.
More than three out of every five frontline workers polled for recent research feel that certain workplace accidents might have been avoided if the injured individual had received better training and job instructions.
Based on a YouGov poll of more than 2,000 frontline workers in Australia, the United Kingdom, and the United States, the findings show that 64% of respondents feel that greater training could have averted at least some of the injuries they had either experienced or observed.
No matter what sector you work in, health and safety management is always a top responsibility. It takes a lot of effort to make sure that all of your staff receive the training they need to accomplish their jobs safely.
This is where the best safety software could come in handy for your organization.
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5 Best Workplace Safety Software In 2024
Here's a list of the best workpalce safety software that you can potentially use to your frontline team's wellbeing, productivity and advantage. Read on...
1. Xenia - Overall No. 1 Online Workplace Safety App For Businesses
With Xenia, you can accelerate the creation and launch of better, safer products with Safety and Quality Assurance tools. Xenia emerges as an all-encompassing solution in the field of safety software for frontline workers, providing business owners with a user-friendly platform that simplifies and optimizes the process of handling safety inspections.
The program includes elements such as incident reporting as well as more sophisticated functions such as instructional customization.
Having said that,Xenia enables you to run regular safetyinspections, document SOPs, take corrective action, and track audits every day with the help of a dedicated mobile-first inspection solution.
On top of that, using built-in chats, every member of the team can immediately report any incidents or dangers. photos, videos, audio notes, and files can be attached to communications that you and your employees exchange in both one-on-one and group settings.
Key Features
- Customizable Templates: Create and customize safety inspection templates to your safety processes.
- Task Scheduling & Work Orders: The software helps you to organize and schedule frequent safety compliance checks, ensuring that your company's safety procedures are proactive and up to date.
- Checklists & SOPs: Worried about workers wellbeing around dangerous equipment? Create checklists from Xenia's template library, and use AI powered SOPs to avoid near misses.
- 24/7 Mobile Accessibility: This allows you the flexibility and ability to handle your on-site audits from wherever you are, ensuring that you are always informed and in charge.
- Real Time Chats: Use one-on-one communications, group conversations, and public announcements to communicate with workers at all levels of your organization in real-time.
Pricing
- Free Plan: Sign up for a free plan, starting at $0 for up to 5 users, with access to all our basic features.
- Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports, template reports, sub-assets, and sub-locations.
- Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
- Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.
Feel free to Book a Demo
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. SiteDocs
SiteDocs is a highly interactive advanced Safety Management System that transitions organizations from paper-based archiving to a fully digital, cloud-based workplace.
Built with capabilities that enable users to operate remotely, mobilely, and even offline, the system may be accessed virtually across many iOS or Android devices.
Employees may now simply fill and sign forms, add photographs with annotations, and confirm receipt of critical paperwork. All the while, administrative users guarantee that staff records, reports, and certificates are automatically updated using system settings on the web-based panel.
This saves individuals on both sides of the process the time and effort involved with manual expenditure computation, and it also serves as a quick reference point for resolving any issues.
Key Features
- Custom Forms
- Real-time Accountability
- Contractor Management
- Mobile App
- Chats
Pricing
- Starting Price: $1,500.00 / Annual
3. Assure
Up next we've got Assure as one of the best safety software for frontline workers.
It's more of a mobilet solution that puts safety management at the forefront by collecting events in real-time and enabling rapid, proactive reactions to safety issues.
Assure's user-friendly dashboards and sophisticated reporting tools provide organizations with full insight into their safety environment, allowing them to implement steps that improve safety operations quickly.
The platform's diverse range of adjustable functions enables firms to build solutions to their requirements. They are dedicated partners engaged in the success of their business, together working to identify solutions that effortlessly connect with particular safety goals as one of the best safety suite software.
Key Features
- AssureGO+ Mobile Safety App
- Self-Configuration Tools
- Geo-location
- Issue Pinpointing
- BI Dashboards & Analytics
Pricing
- Assure has an Annual License Fee, which is tailored pricing based on the configuration of the health, safety, and learning solution specific to your organization's needs.
Visit their website for more information.
4. SpheraCloud
Give your company actionable and quantifiable outcomes while gaining a full perspective of ESG performance and risk in real-time. For years, organizations have struggled to obtain a comprehensive understanding of their risk profiles.
SpheraCloud, a comprehensive ESG performance and risk management software platform, is now available. SpheraCloud is an important component of Sphera's strategy to tackle safety and environmental concerns before they arise.
Its predictive and prescriptive features enable users to not only deliver the correct information to the right people at the right time but also to make better business choices.
Many businesses struggle to integrate diverse data throughout their organizations and value chains, as well as to convey risk efficiently and effectively.
Key Features
- Single Sign On
- Mobile Capabilities
- Unified User Experience
- Integrated ESG & Risk Profile
- Proactive Insights
Pricing
- Free Trial
- Contact vendor for a quote
5. Safesite
The last program on our list of the best safety software for frontline workers is none other than Safesite.
It's a dedicated digital safety solution that enables on-the-go safety via its user-friendly safety app, which immediately syncs with its online platform variant.
Their paperless technology is widely utilized in heavy-field sectors such as agriculture and farming, aviation, chemicals and manufacturing, construction, mining, oil and gas, and transportation and logistics, where workers are usually deskless.
Workers use the Safesite app to do safety inspections or audits, highlight objects for hazard management, record occurrences, hold toolbox lectures, run safety meetings, and monitor equipment. They also offer a variety of preconfigured templates in their document collection for a variety of industries and tasks, or you may customize or upload your own.
Data is sent into the web interface in real-time while workers are out in the field, providing platform managers with a large-picture perspective of what's going on.
Administrators may then go further into particular data, including predictive information, to help discover safety possibilities before they become a future concern.
Key Features
- Inspections & Audits
- Incident Reporting
- Safesite Training & Webinars
- Leading Indicator Analytics
- Custom Safety Reporting
Pricing
- Free Plan: $0. Features Include Access to mobile app (iOS & Android), access to risk management dashboard, and unlimited members & guests
- Premium Plan: $16 per member/ per month. Features Include All Free features +, unrestricted reporting access, group reporting, and recordable incident log (OSHA 300)
What is Workplace Safety Management Software?
The best safety software centralizes and automates all health and safety information in a business.
Often, workplace health and safety management software will include a mobile component so that any employee can readily access safety information from their smartphone, which is crucial in sectors with frontline workers who do not have access to a desk or computer (such as construction).
The best safety software for safety management allows for the following:
- Reporting incidents from any device
- Analytics and data for the real-time event and safety monitoring
- Safety instruction
- Inspection information archive
- A centralized repository of safety policies and processes
- Improved compliance with internal, state, and federal safety requirements
Workplace health and safety management software is used for more than just physical injuries. It can also help firms guarantee the emotional well-being of their personnel or be used to transmit important information to keep workers healthy during crises like the COVID-19 epidemic.
It's also a place to encourage workplace wellness and develop programs that support a healthy, mindful organization. The best safety software can aggregate and archive all inspections to monitor the maintenance of equipment and facilities.
Benefits of Safety Management Software
Businesses in the United States alone spend $1 billion every week on severe, non-fatal injuries. Companies' digital transformations have accelerated in recent years, paving the way for the implementation of a digital safety solution.
Here are some of the most important advantages of the best safety software:
Employee Training Management
A well-trained workforce is an essential component of any safety strategy. Employers must ensure that everyone has the skills and knowledge they need to accomplish their tasks, whether it's how to operate equipment or how to complete a task.
Apps for workplace safety can additionally be used as training tools. Companies can offer safety via the platform, whether it's a step-by-step instruction or a video.
Workers will be more confident in their employment as a result of their training and understanding of how to behave in different scenarios.
Real-Time Insights
Remember the signs that proclaimed "0 Days Since the Last Accident?" on building sites or factory floors? It kept track of how long the business had gone without a safety issue.
An analytics dashboard is now integrated into safety management systems to provide real-time insights into incident reporting and safety measures. It may assist businesses in adhering to correct regulatory compliance (such as OSHA regulations).
However, businesses may utilize real-time analytics to continually improve operations, making them safer and improving risk management tactics. Data is a crucial tool in corporate operations, and it may also be critical for worker safety.
Streamlined Safety Processes
Prior to the digital era, it was difficult to effectively maintain safety information, handle incident reporting, or determine when a piece of equipment was last inspected.
Workplace safety and security software centralizes safety data and automates related operations.
For example, with a safety app, incident reporting takes place all in one spot and may be instantly distributed to many recipients. For organizational consistency, each event follows the same rules and goes through a checklist of reaction activities.
Features To Look For in A Workplace Safety Management Software
- Ease of Use: To get support for a new workplace technology, it must be user-friendly. People don't want to be dragged down by lengthy instructions and complex courses. Ensure that any workplace safety software has an easy-to-use user interface. It should also interface with other platforms for single sign-on.
- Security: Companies might occasionally make the mistake of attempting to save money by using a social communication app to disseminate information throughout their organization.
However, such technologies are not equipped with the capabilities or security required to transmit information at the scale required by an organization.
Digital business solutions, such as workplace safety software, are created with the appropriate security certifications in place to comply with legislation while also protecting users from data breaches.
- Mobile-First: The best safety suite software should be mobile-first in this day and age. This implies that everyone may use their preferred personal device to access it. A mobile-first solution in construction provides workers with access to crucial safety information regardless of where they are.
- Cloud-Based: Workplace safety management software should, of course, be cloud-based. A cloud system has more real-time capabilities and bandwidth than an on-premise solution. It is also a location where everyone in an organization can quickly access it from any device.
Final Thoughts
It's simple for a business to disregard safety until an unfortunate incident occurs. As a result, you must prioritize a culture of safety as a leader. When the company's CEO values a safety culture, the rest of the workers will follow suit.
Building an environment of safety is critical to operating a company these days. It influences staff engagement, productivity, and overall company results.
You can monitor safety standards, warn workers of safety problems or difficulties, track inspections, and assist your personnel in remaining responsible for their safety as well as the safety of others by using the best safety software.
Are you ready to make your frontline team's work safer? Book a free demo today!
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Centralize All Your Health, Safety & Compliance Needs Today
Safety and compliance for on-site workers is chaotic at best!
We understand that.
Xenia unifies your business's safety aspects, maintenance management, EHS compliance and quality assurance to help ensure teams and facilities are effective from the start.
Our customers love Xenia's robust use cases including:
Safety Compliance & Quality Assurance With The Best Safety Software
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
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