10 Best Safety Software For Frontline Workers' Wellbeing

Published on:
May 7, 2024
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Beyond the expenses of work-related injuries, there is something deeper and much more significant that underlies the issue: the human cost. 

More than three out of every five frontline workers polled for recent research feel that certain workplace accidents might have been avoided if the injured individual had received better training and job instructions. 

Based on a YouGov poll of more than 2,000 frontline workers in Australia, the United Kingdom, and the United States, the findings show that 64% of respondents feel that greater training could have averted at least some of the injuries they had either experienced or observed.

No matter what sector you work in, health and safety management is always a top responsibility. It takes a lot of effort to make sure that all of your staff receive the training they need to accomplish their jobs safely.

This is where the best safety software could come in handy for your organization.

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Best Workplace Safety Software In 2024

Here's a list of the best workpalce safety software that you can potentially use to your frontline team's wellbeing, productivity and advantage. Read on...

Our Top Picks
The Workforce Operations Platform for Frontline Teams
For multi-sized frontline teams
Good for small to medium scale businesses

1. Xenia - Overall No. 1 Online Workplace Safety App For Businesses

With Xenia, you can accelerate the creation and launch of better, safer products with Safety and Quality Assurance tools.

Xenia emerges as an all-encompassing solution in the field of safety software for frontline workers, providing business owners with a user-friendly platform that simplifies and optimizes the process of handling safety inspections. 

The program includes elements such as incident reporting as well as more sophisticated functions such as instructional customization.

Having said that,Xenia enables you to run regular safetyinspections, document SOPs, take corrective action, and track audits every day with the help of a dedicated mobile-first inspection solution.

On top of that, using built-in chats, every member of the team can immediately report any incidents or dangers. photos, videos, audio notes, and files can be attached to communications that you and your employees exchange in both one-on-one and group settings.

Key Features

  • Safety Inspections & Audits: Conduct digital safety inspections and audits, granting you insight into any critical areas that need room for improvement. Create custom safety and quality assurance templates. Assign, track, and store all inspections related data into Xenia's cloud storage facility.
  • Customizable Templates: Create and customize safety inspection templates to your safety processes.
  • Task Scheduling & Work Orders: The software helps you to organize and schedule frequent safety compliance checks, ensuring that your company's safety procedures are proactive and up to date.
  • Checklists & SOPs: Worried about workers wellbeing around dangerous equipment? Create checklists from Xenia's template library, and use AI powered SOPs to avoid near misses.
  • 24/7 Mobile Accessibility: This allows you the flexibility and ability to handle your on-site audits from wherever you are, ensuring that you are always informed and in charge.
  • Real Time Chats: Use one-on-one communications, group conversations, and public announcements to communicate with workers at all levels of your organization in real-time.


  • Free Plan: Sign up for a free plan, starting at $0 for up to 5 users, with access to all our basic features.
  • Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports,  template reports, sub-assets, and sub-locations.
  • Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
  • Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations. 

Feel free to Book a Demo

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
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2. SiteDocs

SiteDocs is a highly interactive advanced Safety Management System that transitions organizations from paper-based archiving to a fully digital, cloud-based workplace.

Built with capabilities that enable users to operate remotely, mobilely, and even offline, the system may be accessed virtually across many iOS or Android devices. 

Employees may now simply fill and sign forms, add photographs with annotations, and confirm receipt of critical paperwork. All the while, administrative users guarantee that staff records, reports, and certificates are automatically updated using system settings on the web-based panel.

This saves individuals on both sides of the process the time and effort involved with manual expenditure computation, and it also serves as a quick reference point for resolving any issues. 

Key Features

  • Custom Forms
  • Real-time Accountability
  • Contractor Management
  • Mobile App
  • Chats


  • Starting Price: $1,500.00 / Annual

3. Assure

Up next we've got Assure as one of the best safety software for frontline workers.

It's more of a mobilet solution that puts safety management at the forefront by collecting events in real-time and enabling rapid, proactive reactions to safety issues. 

Assure's user-friendly dashboards and sophisticated reporting tools provide organizations with full insight into their safety environment, allowing them to implement steps that improve safety operations quickly. 

The platform's diverse range of adjustable functions enables firms to build solutions to their requirements. They are dedicated partners engaged in the success of their business, together working to identify solutions that effortlessly connect with particular safety goals as one of the best safety suite software. 

Key Features 

  • AssureGO+ Mobile Safety App
  • Self-Configuration Tools
  • Geo-location
  • Issue Pinpointing
  • BI Dashboards & Analytics


  • Assure has an Annual License Fee, which is tailored pricing based on the configuration of the health, safety, and learning solution specific to your organization's needs. 

Visit their website for more information.

4. SpheraCloud

Give your company actionable and quantifiable outcomes while gaining a full perspective of ESG performance and risk in real-time. For years, organizations have struggled to obtain a comprehensive understanding of their risk profiles. 

SpheraCloud, a comprehensive ESG performance and risk management software platform, is now available. SpheraCloud is an important component of Sphera's strategy to tackle safety and environmental concerns before they arise. 

Its predictive and prescriptive features enable users to not only deliver the correct information to the right people at the right time but also to make better business choices. 

Many businesses struggle to integrate diverse data throughout their organizations and value chains, as well as to convey risk efficiently and effectively.

Key Features 

  • Single Sign On
  • Mobile Capabilities
  • Unified User Experience
  • Integrated ESG & Risk Profile
  • Proactive Insights


  • Free Trial
  • Contact vendor for a quote

5. Safesite

The last program on our list of the best safety software for frontline workers is none other than Safesite.

It's a dedicated digital safety solution that enables on-the-go safety via its user-friendly safety app, which immediately syncs with its online platform variant. 

Their paperless technology is widely utilized in heavy-field sectors such as agriculture and farming, aviation, chemicals and manufacturing, construction, mining, oil and gas, and transportation and logistics, where workers are usually deskless.

Workers use the Safesite app to do safety inspections or audits, highlight objects for hazard management, record occurrences, hold toolbox lectures, run safety meetings, and monitor equipment. They also offer a variety of preconfigured templates in their document collection for a variety of industries and tasks, or you may customize or upload your own. 

Data is sent into the web interface in real-time while workers are out in the field, providing platform managers with a large-picture perspective of what's going on. 

Administrators may then go further into particular data, including predictive information, to help discover safety possibilities before they become a future concern.

Key Features 

  • Inspections & Audits
  • Incident Reporting
  • Safesite Training & Webinars
  • Leading Indicator Analytics
  • Custom Safety Reporting


  • Free Plan: $0. Features Include Access to mobile app (iOS & Android), access to risk management dashboard, and unlimited members & guests
  • Premium Plan: $16 per member/ per month. Features Include All Free features +, unrestricted reporting access, group reporting, and recordable incident log (OSHA 300)

6. Cority

A team of health and safety specialists at Cority created the Safety Cloud software to address the specific problems encountered by H&S professionals daily. 

These problems include information silos, process bottlenecks, and redundancies, all of which can hinder an organization's safety workflow. With this solution, they seek to simplify the process of analyzing safety data, gaining valuable insights, and collaborating with important stakeholders via data exchange.

Every important aspect of environmental health and safety is addressed by their SaaS platform. This includes management of incidents, compliance, behavior-based safety, contractors, audits and inspections, risk, change, learning, and mobile EHS solutions.

Key Features 

  • Purpose-Built Workflows
  • Integrated & Centralized Health Data
  • Actionable Insights
  • Automate Tasks
  • Ensure Compliance


  • Contact the vendor for pricing.

7. eCompliance by Alcumus

eCompliance is an EHS software solution that focuses on mobile devices.

It gives front-line workers the tools they need to keep their workplace safe and minimize risks. Incident management, training management, compliance management, danger detection and observation, audits and inspections, reporting and analytics are some of the key elements of their platform.

A notable aspect is their equipment tracking capabilities, which allow for the safe usage of field staff by employing ID numbers, barcodes, or RFID.

A digital safety management program could additionally involve procedures for inspecting and reporting on equipment to guarantee that worker PPE is up to code.

Key Features 

  • Reporting & Dashboards
  • Incident Management
  • Ehs Program
  • Training Management
  • Policies & Procedures
  • To-Do List


  • Free: $0
  • Premium: $16 PER MEMBER/ PER MONTH

8. BrightSafe

Co-developed by BrightSafe and BrightHR, this HRMS handles employee information and other essential HR tasks.

In addition to facilitating the development of COVID-19 safety plans for the workplace, BrightSafe also records workplace injuries and illnesses, initiates incident investigations, and manages a variety of e-learning courses.

A comprehensive risk assessment approach is also available, allowing users to build new assessments from the ground up or modify one of the 250+ sample templates already included for different types of safety scenarios, settings, and businesses. 

Key Features 

  • Risk management and reporting
  • Incident reporting
  • Workplace health and safety advice
  • Document library and templates


  • Contact the vendor for pricing.

9. Lighthouse

Lighthouse's safety management software covers every important aspect of safety management.

It includes features like inspections, incident management, corrective actions, hazard assessment and control, vehicle maintenance, safety meetings, and subcontractor administration. 

With their technology, safety management is digitized and all HSE forms and procedures are integrated into one database, creating a single source of truth. Additionally, it can double as a central repository for your company's safety publications, including the safety handbook, safe work practices, and safety data sheets (SDS).

Key Features

  • Incident Management
  • Audit Management
  • Inspection Management
  • Forms Management
  • Training management
  • Corrective / Preventive Actions


  • Contact the vendor for pricing.

What is Workplace Safety Management Software?

The best safety software centralizes and automates all health and safety information in a business. 

Often, workplace health and safety management software will include a mobile component so that any employee can readily access safety information from their smartphone, which is crucial in sectors with frontline workers who do not have access to a desk or computer (such as construction).

The best safety software for safety management allows for the following:

  • Reporting incidents from any device
  • Analytics and data for the real-time event and safety monitoring
  • Safety instruction
  • Inspection information archive
  • A centralized repository of safety policies and processes
  • Improved compliance with internal, state, and federal safety requirements

Workplace health and safety management software is used for more than just physical injuries.  It can also help firms guarantee the emotional well-being of their personnel or be used to transmit important information to keep workers healthy during crises like the COVID-19 epidemic. 

It's also a place to encourage workplace wellness and develop programs that support a healthy, mindful organization. The best safety software can aggregate and archive all inspections to monitor the maintenance of equipment and facilities.

Benefits of Safety Management Software

Businesses in the United States alone spend $1 billion every week on severe, non-fatal injuries. Companies' digital transformations have accelerated in recent years, paving the way for the implementation of a digital safety solution.

Here are some of the most important advantages of the best safety software:

Employee Training Management 

A well-trained workforce is an essential component of any safety strategy. Employers must ensure that everyone has the skills and knowledge they need to accomplish their tasks, whether it's how to operate equipment or how to complete a task. 

Apps for workplace safety can additionally be used as training tools. Companies can offer safety via the platform, whether it's a step-by-step instruction or a video. 

Workers will be more confident in their employment as a result of their training and understanding of how to behave in different scenarios. 

Real-Time Insights

Remember the signs that proclaimed "0 Days Since the Last Accident?" on building sites or factory floors? It kept track of how long the business had gone without a safety issue. 

An analytics dashboard is now integrated into safety management systems to provide real-time insights into incident reporting and safety measures. It may assist businesses in adhering to correct regulatory compliance (such as OSHA regulations). 

However, businesses may utilize real-time analytics to continually improve operations, making them safer and improving risk management tactics. Data is a crucial tool in corporate operations, and it may also be critical for worker safety.

Streamlined Safety Processes 

Prior to the digital era, it was difficult to effectively maintain safety information, handle incident reporting, or determine when a piece of equipment was last inspected. 

Workplace safety and security software centralizes safety data and automates related operations. 

For example, with a safety app, incident reporting takes place all in one spot and may be instantly distributed to many recipients. For organizational consistency, each event follows the same rules and goes through a checklist of reaction activities.

Features To Look For in A Workplace Safety Management Software

  1. Ease of Use: To get support for a new workplace technology, it must be user-friendly. People don't want to be dragged down by lengthy instructions and complex courses. Ensure that any workplace safety software has an easy-to-use user interface. It should also interface with other platforms for single sign-on.
  1. Security: Companies might occasionally make the mistake of attempting to save money by using a social communication app to disseminate information throughout their organization. 

However, such technologies are not equipped with the capabilities or security required to transmit information at the scale required by an organization. 

Digital business solutions, such as workplace safety software, are created with the appropriate security certifications in place to comply with legislation while also protecting users from data breaches.

  1. Mobile-First: The best safety suite software should be mobile-first in this day and age. This implies that everyone may use their preferred personal device to access it. A mobile-first solution in construction provides workers with access to crucial safety information regardless of where they are. 
  1. Cloud-Based: Workplace safety management software should, of course, be cloud-based. A cloud system has more real-time capabilities and bandwidth than an on-premise solution. It is also a location where everyone in an organization can quickly access it from any device.

Final Thoughts

It's simple for a business to disregard safety until an unfortunate incident occurs. As a result, you must prioritize a culture of safety as a leader. When the company's CEO values a safety culture, the rest of the workers will follow suit.

Building an environment of safety is critical to operating a company these days. It influences staff engagement, productivity, and overall company results.

You can monitor safety standards, warn workers of safety problems or difficulties, track inspections, and assist your personnel in remaining responsible for their safety as well as the safety of others by using the best safety software. 

Are you ready to make your frontline team's work safer? Book a free demo today!

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