In a 2020 study, Huntington's housing stock prepared for the City of Huntington by a research fellow with the Bloomberg Harvard City Leadership Initiative, 63%, or 6,050, of the city's 9,603 rental units were in decline. According to the research, 60-80% of all rental units were code non-compliant.
However, technological advancements are taking place at a rapid rate, and more and more people are moving towards rental property and commercial building inspection software, replacing the traditional ‘pen and paper’ to manage and monitor their properties.
According to a report by Future Market Insights, the property management software industry has a growth projection rate at a CAGR of 13.1% and a forecast to generate revenues of US$ 4.38 Billion in 2023 and is expected to surpass US $ 15 Billion in 2033.
Anything ranging from major renovations to minor inspections, the best property management inspection software can help you take your property management to the next level. Not only does it help streamline your operations, but it also makes your properties look more attractive to clients.
To that end, we’ve compiled a list of the five best property management inspection software in 2024.
Let’s get started.
How Does Property Inspection Software Maximize Property Value?
Simply put, the term: property inspect refers to the evaluation of the property’s present condition. The main goal is to ensure the property is in good working condition.
Normally, property inspection procedures are carried out on residential, commercial, and industrial properties and help maximize property value through:
1. Data-Driven Decision-Making
Through real-time data leveraging, many of the best property management inspection software enable stakeholders to make data-driven decisions through trends, patterns, and historical data.
Inspectors can access and navigate through properties via user-friendly interfaces while taking detailed notes and capturing essential photos.
They also offer customizable property management inspection report templates and checklists, which help property managers create a tailored process for each specific property according to the different requirements for regulation and compliance.
2. Standardize Property Inspections
One of the most significant advantages of the best property management inspection software is its ability to standardize inspection procedures across various teams and properties.
Moreover, if you were to set up a digitalized inspection form with a variety of questions, the said program will ensure that the inspections are consistent, efficient, and up to the mark.
Moving on, when you have digital forms of inspection, not only does it save time, but it also makes room for property managers to focus on making strategic decisions.
3. Process Efficiency
Traditional inspection procedures are not only cumbersome but resource-extensive as well. That’s because a single inspection involves the use of manual processes, paper checklists, and extensive documentation.
Whereas, with the help of dedicated property inspection online apps, you can completely digitize the entire process into a seamless and efficient one by simply improving how different team members communicate and collaborate on different tasks.
Doing so helps to expedite the process, whether it's a move-in, move-out, or a regular inspection.
4. Education and Training
The best property management inspection software also doubles as a centralized platform that consists of all the best practices, key information, training materials, and guidelines.
That way, inspectors can create standardized training modules, which is key for maintaining consistency throughout company-wide operations.
A Rundown of The 5 Best Property Management Inspection Software in 2024
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1. Xenia - Overall No. 1 Best & Free Property Management Inspection App
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Xenia, a comprehensive suite of inspection tools, is a dedicated property inspection management software to be reckoned with.
The program provides on-site property inspectors with a clear view of the operational and managerial aspects of chaotic property management activities- and that too, without compromising on the process excellency element at any level.
Moving on, this online property management inspection tool stands out in its ability to converge essential inspection features such as task execution, maintenance, safety, and compliance into one all-powerful property management inspection app.
You can standardize, track progress, schedule tasks dynamically, and measure work across all the departments and locations.
Based on the type of work order and task priority, the nature of the priority, or any specific inspection & maintenance requirements, property managers can easily schedule inspections from within the app's user-friendly dashboard.
Not only do you save money and time by going paperless with its processes conducted systematically according to pre-set schedules Xenia also helps to experience the transformative power of getting things done through a digitized solution.
Key Features:
- Property Inspection & Work Order Management: Assign detailed tasks to the team with information such as photos, location, and category.
- Preventative Maintainance & Audits: Schedule recurring work on time and view monthly and weekly agendas to plan ahead of time.
- Out of The Box Customizable Checklists and AI-Powered SOPs: Utilise logic-powered response automation and create SOPs, logs, checklists, and more.
- Mobile Property Inspections: Leverage the power of Smart Inspections with IF/THEN logic in steps.
- Robust Communication Tools: Send company-wide announcements, ensuring team alignment.
- Analytics Reports: Gain insights from analytic summaries on every property, asset, and team, further enabling process optimization and overall business competitiveness.
Pricing:
- Free Plan: For up to 5 users, you get the following features: Tasks & work orders, template builder, public template library, internal chats, parent assets, and locations.
- Starter Plan: Starting at $99/month for the first up to users, you get work calendar view, work reports, template reports, sub assets, and sub locations.
- Premium Plan: Starting at $199/month for the first 15 users, get unlimited access to all the core features.
- Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.
For more details, feel free to Book a Demo.
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. AppFolio - Most User-Friendly App
AppFolio Property Management has a stellar reputation for its user-friendly interface and all-in-one portfolio management tools.
From rent payments and accounting tasks, tenant communication, and marketing vacant properties to handling maintenance requests, it offers you the ability to automate or semi-automate tasks to streamline operations and reduce labor time.
Key Features:
- Accounting Suite: Offers you multifaceted features, including billing and invoicing, payment processing with multiple payment methods, and more.
- Community Management: This feature is particularly helpful if you manage a condo or multifamily estate with its calendar and event management tools.
- Tenant Portal: Communicate in real-time and answer important tenant queries and more.
- Owner Portal: With this feature, you can generate interactive reports, stay up-to-date on payments and collections, and even generate cheques for different locations.
- Maintenance Management: Stay updated on orders, vendors, and clients with an all-in-one workspace.
Pricing:
- Core Plan: For $1.40 per unit/per month, you get property accounting and reports, end-to-end marketing and leasing, work order management, and more.
- Plus Plan: For $3.00 per unit/per month, you get everything in the Core plan: affordable housing capabilities, advanced leasing metrics, and more.
- Max Plan: For $5.00 per unit/per month, you get everything in the Plus plan: leasing CRM, leasing Signals, custom fields, and more.
3. Innago - Best for Small Rental Property Inspection Businesses
With a basic set of features, Innago is perfect for small-scale property managers who are looking to simplify lease management, rent collection, and tenant communication.
Its Unique Selling Point is definitely its simplicity and the fact that it doesn't come with a learning curve.
Innago needs to include many key features that are normally found in standard property management software.
Key Features:
- Basic Accounting Tools: Includes expense tracking, invoicing, and online payments.
- Tax Management: With just a few clicks, make tax payments, sign and store leases and other documents online.
- Tenant Tracking: Stay up-to-date with all tenant activities and find the best tenants for your property.
- Reporting: Understand real-time data with insightful reports about your business.
- Maintenance Management: Manage work orders and your maintenance team all in one place.
Pricing:
- Free Plan: The user gets all the features free of cost, including direct, personal support, late fees & invoice automation, online leasing & document storage, digital signatures, unlimited file storage, and more.
Check out their pricing page for information on Tenant Charges.
4. Avail.Co - Most Visually Pleasing Interface
Avail offers a comprehensive platform with a visually pleasing dashboard. It supports features like online rental payments, background and rental credit checks, tenant communication, property maintenance, and maintenance tracking.
Keeping ease of usability in mind, it is incredibly fast and efficient and helps reduce operation time for landlords. It is also one of the most affordable building inspection software out there, with great customer support.
Key Features:
- Rental Listing & Syndication: Allows you to include descriptions, high-quality photos, and list amenities.
- Maintenance Management: Online submission of maintenance requests gives you quick access to data and reports.
- Leasing Agreements & Online Signatures: With just a few clicks, make digital signatures, get lawyer-reviewed lease templates, and customizable clauses and rules.
- Online Rent Collection: Get direct deposits through automated rent collection and scheduled payment.
- Reporting: Access detailed information through intuitive reports accessible to any device.
Pricing:
- Unlimited Plan: Starting at $0 per month, it is great for landlords with a small number of properties.
This plan offers:
- Syndicated Listings
- Credit & Criminal Screening
- State-specific Leases
- Online Rent Payments
- Tenant Portal
- Maintenance Tracking
- Unlimited Plus Plan: Starting at $7 per month/ per user, it is great for medium to large-sized portfolios.
This plan offers:
- Syndicated Listings
- Credit and Criminal Screening
- State-specific Leases
- Online Rent Payments
- Tenant Portal
- Maintenance Tracking
- Next-day Rent Payments
- Waived ACH Fees
- Custom Applications and leases
- Clone and reuse Customer Lease Agreements
- Create Property Websites
5. Buildium
This property management software comes with an integrated accounting system and seamlessly connects with multiple areas of operations. It enables you to oversee and assess your financials end-to-end, minimizing human errors and reducing operation time.
Buildium comes highly recommended for its streamlined management functions and robust functionalities. And the best part is that its pricing strategy is highly customizable, so you don't pay for anything you don't need.
The only problem is that it does not offer a free plan.
Key Features:
- Accounting Software: A comprehensive accounting solution for your transactions relating to a specific property.
- Rental Listing Syndications: You can syndicate your property listings with major third-party advertising websites.
- Tenant Screening: Access full-tenant data to avoid any unnecessary scams with TransUnion.
- Online Rent Collection: Get direct deposits through automated rent collection and scheduled payment.
- Reporting: Access detailed information through intuitive reports accessible to any device.
Pricing:
- Essential Plan: Starting at $55/ per month, it is best for Property management companies with 150 units or less.
- Growth Plan: Starting at $174, it is best for property management companies with 150+ units.
- Premium Plan: Starting at $375, it is best for large property management companies.
Bottom Line
So, if you’re on the lookout for the best property management inspection software from the list, make sure to consider your needs and requirements.
Zero in on the scale of your business's operation, whether there is a need for a quick-fix approach or hands-on software with analytics, AI, and more for comprehensive property management software.
Choose a building inspection software that also covers all of your property management bases in one package if you want to keep the door open for future expansion and the automation of additional management chores to save even more time.
With Xenia, eliminate unnecessary steps and consolidate all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses! Register for Free.
Manage Property Inspections and Maintenance Management with Xenia
Ensure happy guests and positive reviews with the operations platform built to manage inspections, cleaning and maintenance with customizable procedures, inspections, and logs built for your properties needs.
Our customers love Xenia's robust use cases including:
Maintenance Management
🛠️ Work Order Management
Create work orders to handle repairs and cleanings. View live progress reports, chat with teams, and review work data to ensure accountability.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure your property is 5 star ready. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
⚙️ Work Order Requests & Approvals
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
🔎 Smart Property Inspections
Inspect your property after every guest, with custom templates to ensure nothing is missed. Trigger actions based on a step response such as creating a corrective action on a failed inspection step or sending a notification to management for out of range meter reading.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📲 QR Codes
Generate and attach QR codes to different areas of each property to log maintenance, cleaning or any other completed work.
📁 Property Work History
View work history for every asset and property in Xenia. Review performance data and enable corrective actions to improve your operation.
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs customized to each property and use case.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📲 Chats & Announcements
Centralize team communication with in task chats, one-on-one chats, team messages and company wide announcements.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view work progress reports. Filter by asset, location, category or due date and export the report in PDF or Excel.
Centralized Property Management Inspection & Maintenance Activities
When it comes to streamlining chaotic property management activities, Xenia unifies daily operations, maintenance and overall quality assurance to help ensure that everyone's on the same page.
Our customers love Xenia's robust use cases including:
Achieve Operational Excellence In Property Management Inspection Procedures With Cutting Edge Features
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Build Inspections, SOPs and Logs Within Minutes!
Take the lead on your church facility management activities by creating detaild templates with unlimited steps and diverse reponse times.
📆 Plan Ahead With Scheduled & Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Dedicated Mobile App
Download and install Xenia's official iOS and Android app on your smartphone to centralized your on-site facility management activities.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
🛠️ Work Orders Management
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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