Top 9 Restaurant Analytics Software in 2025

Restaurant managers collect a lot of useful information from different places, such as point-of-sale, booking systems, and guest feedback forms about the restaurant. Still, effectively using and studying this data is not always easy. 

But that shouldn't limit you in today's modern world, where, by using the right business analytics tool, you can successfully control your restaurant’s data.

But turning all of this information into valuable insights through tech is harder than it seems. There are a million tools out there, it’s easy for you to be lost in the crowd, resulting in committing to a platform that really doesn’t understand the intricacies of your business.

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With the right kind of software, managers can handle any issues more efficiently. Being able to consolidate all that information into reports that can turn your data into dollars by making sense of what’s happening and decide on the right steps. 

A suitable analytics software can allow you to spot changes, notice what’s slowing you down, and show you how to guide your business towards becoming more efficient and cutting costs.

To help you find the best tool, we’ve compiled a list of the top 9 best restaurant analytics software that will enable you to streamline your operations, uncover valuable insights, and empower you to make informed decisions that drive success. 

Ready? Let’s dig in!

Restaurant Analytics Software- 9 Picks

1. Xenia

At the top of our list is Xenia, the go-to software for centralized restaurant reporting. And yes, it’s our software, but we want to be straight-up about why it truly stands out from the crowd.

Xenia is a powerful, all-in-one restaurant data analytics platform built to help restaurant owners and managers cut through the noise and make smarter decisions every day.

The platform doesn’t just crunch numbers; it gives you real, deep insights into every part of your business so you can run things smoother and smarter.

It brings data from all your other business tools together and shows everything you need to know in one neat and simple dashboard. This means you don’t have to spend time switching between different tools just to see and understand everything you need for your business.

Plus, with Xenia, tracking KPIs and spotting trends isn’t just easy, it’s actionable. You get to make decisions backed by data, which means better efficiency, happier customers, and a healthier bottom line.

Key Features of Xenia

Data Consolidation

Getting started with Xenia is simple. You register, set up your account, and turn on data logging by submitting tasks, filling out detailed customized checklists, and more.

All the data you collect is then pulled into one central platform via a desktop and a fully functional mobile app. This means you can finally say goodbye to switching between dozens of apps just to understand how your restaurant is doing. 

Having everything in one place helps you spot trends faster, track progress better, and make smarter choices that can improve how your restaurant runs and how much money it makes.

Performance Dashboards

Once the data has been consolidated, you can view it on performance dashboards. From here, you can instantly monitor employee task completion rate, the most active locations, employee productivity, etc. - all from a single dashboard.

Xenia provides real-time performance dashboards that present key performance indicators (KPIs) in an easily digestible format.  

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Flagged Response Tracking, Weighted Scoring, and Export Capabilities

Xenia tracks recurring inspection failures and operational issues to identify systemic problems. Weighted Scoring assigns importance to data points, reflecting true operational risk. Export capabilities allow data and reports to be exported in CSV or PDF for further analysis or sharing.

Advanced Analytics & Trend Detection

Xenia goes beyond basic dashboards with advanced analytics that identify hidden patterns and anomalies in your data. You get heat maps and weighted scoring to prioritize critical risks like food safety violations or operational bottlenecks.

With data and KPI now readily accessible, the platform enables restaurant managers to identify which employees and locations are performing well and which are not. You can use the results from these findings to compare previous and real-time data to spot trends that might otherwise go unnoticed.

Custom Reporting

Not all restaurants have the same success metric. You can customize the performance dashboard using Xenia’s custom reporting feature. It is possible to pinpoint the key reports and pick out the key data, so you can use insights to drive results. No matter if you are monitoring sales, stock, customers, or your employees, important data for improvement is found in these reports.

Want to know more about how our restaurant reporting software works? Read this guide.

Xenia’s Pricing

• Free Forever: Starts at $0 and is accessible for up to 5 users
• Premium: $159 per month for 15 users, including unlimited access to all the premium features
• Custom: Contact sales to get your quote.

Book A Call With Xenia

2. FoodLogiQ

Next up, we have FoodLogiQ. FoodLogiQ focuses on helping food services with supply chain transparency and analyses on food safety. Essentially, this tool helps restaurants monitor the source of their ingredients, handle supplier compliance matters, and easily check on quality data.

FoodLogiQ supports full traceability and risk management, so restaurants can ensure food is safe and their supply chains are running efficiently. Using the platform, you can monitor suppliers’ certifications and immediately receive alerts when there is a quality or safety concern.

Key Features of FoodLogiQ

• Supply Chain Transparency: FoodLogiQ checks the origins of ingredients and confirms that all suppliers follow the food safety rules.
• Quality Analytics: The system uses product quality data to point out any problems early, allowing restaurants to maintain good quality and save on waste.
• Risk Management: FoodLogiQ offers tools to monitor and manage supplier risks, certifications, and recalls, minimizing operational disruptions.

FoodLogiQ’s Pricing

Contact sales for pricing plans.

3. Ottimate

Ottimate, formerly known as Plate IQ, is an advanced accounts payable (AP) automation platform designed to streamline the invoice processing lifecycle for businesses. 

The tool uses artificial intelligence and deep learning to automate its invoice-related tasks.

Key Features of Ottimate 

• Invoice Processing: Ottimate can quickly handle complex and bulky invoices with ease. This means you won't need to spend countless hours trying to process your invoices. And uploading these invoices is quite easy too.

• Custom Workflows: The software allows you to set up your own invoice approval process based on different factors like the vendor, cost center, and invoice amount.

• Payment Integration: Ottimate allows users to manage payments directly within the platform. You can approve and schedule payments using cheques, ACH, or virtual cards, and this makes payments fast.

Ottimate’s Pricing 

• Contact sales for pricing plans.

4. Petpooja

Petpooja is one of the top restaurant management software in the market. Just like other management software, Perpooja enables you to manage all aspects of your restaurant. 

The platform works as a cloud-based Point of Sale (POS) tool with several features that solve a lot of management and organization problems for restaurants, cafes, and other food outlets.

Key Features of Petpooja

• Billing and Payment Processing: You can generate bills quickly and precisely with Petpooja, thanks to table-wise billing, KOT, and the ability to accept cash, cards, UPI, and QR payment methods.
• Inventory Management: Live stock tracking, getting notified when levels are low, and detailed recipe organization are all part of the inventory features offered by the platform.‍
• Employee Management: You can schedule employees, monitor people clocking in and out, and manage payroll with Petpooja. It has a role serving permissions and tracking for performance to make sure staff are managed well in each outlet.

Peoja’s Pricing Plan

• Core Plan: Priced at $50 per month per outlet
• Growth plan: At $95 per month per outlet, this plan builds upon the Core Plan with additional features.‍
• Scale Plan: For $135 per month per outlet, this is a comprehensive plan.

5. Marginedge

Another restaurant management software on the list is MarginEdge. The software helps restaurants perform tasks and also provides real-time insight into business finances.

The platform can show you every part of your restaurant’s finances in one place. The tool provides details on your daily profits and losses, most-used products, food usage, and price changes. 

Furthermore, MarginEdge updates your reports as you receive new invoices, so you’re always aware of your earnings and expenses at all times.

Key Features of Marginedge

• Real-time cost tracking: MarginEdge shows food and labor costs in real-time, which allows for a faster decision-making process.
• Live budgets and reporting: MarginEdge provides live P&L statements, budgets, and reports on sales, cost of goods sold, and labor expenses.
• ‍Inventory and recipe management: The software labels inventories faster and more accurately with automatic price updates. It also provides a central recipe management system where you can automatically update your prices at any time.

Marginedge’s Pricing Plans 

• Marginedge's paid plans start at $330 per month. 

6. Craftable

With Craftable, small businesses can easily handle purchasing supplies, storing items, and watching their finances.

By using Craftable, you can monitor sales, expenses, and main business data using the included analytics feature. A POS system lets businesses set up their menu, accept online orders, and process payments all in one place.

Thanks to the solution, you can access your inventory, records of what you have purchased, and details about your products using one interface.

Key Features of Craftable 

• Inventory and Procurement Management: Craftable tracks your stock and automatically creates purchase orders when supplies are low, so you never run out or overstock.
• Business Intelligence and Analytics: Sales, costs, and labor can all be checked in real-time using the platform. This allows managers to assess sales, track the performance of staff, and keep necessary items in stock, leading to a boost in restaurant performance.
• ‍Accounting Integration: Craftable connects with accounting systems to manage finances easily. It tracks financial data alongside other metrics so you can find ways to save money and keep your budget on track.

Craftable’s Pricing Plans

• Contact sales for pricing.

7. Urbanpiper

If you're looking for a tool that can help you manage your operations and online orders on a single dashboard, then Urbanpiper is your go-to tool.

It unifies different ways to order food into one convenient system. As a result, you won’t have to change between different dashboards to monitor your customers’ orders, and this can help you work faster.

Key Features of UrbanPiper

• Centralized Analytics Module: UrbanPiper offers you a single dashboard to see how your business is doing. It features tools like heat maps and charts to help you monitor your daily sales, item popularity, and your business’s overall performance across different locations.
• Operational Insights: Through UrbanPiper, you can view your daily revenue, how much customers spend on average, and the number of orders that are cancelled.
• User-Friendly Interface: You can easily manage vital company activities through the platform.

Urbanpiper’s Pricing Plans 

• Contact sales for pricing.

8. Avero Slingshot

Avero Slingshot is a good one for your restaurant management needs. The tool helps you to simplify complex data and make it easy to digest. 

The platform helps restaurant owners make better decisions, control costs, and find efficient ways to boost sales.

Key Features of Avero Slingshot

• Details Reports: The software offers detailed insights into all areas of a restaurant’s operations, like how well servers are performing, food cost margins, and labor management.
• Demand Forecasting: Avero helps you to predict demand, and manage food costs with ease.
• Decision Making: The tool assists restaurant operators in making more profitable decisions, increasing revenue, controlling costs, improving service, and applying the right practices across different locations.

Avero Slingshot’s Pricing Plans

• The software offers a free plan at $0. 
• Essentials plan starts at $300 per year
• Professional starts at $600 per year

9. Marketman

MarketMan is a cloud-based system for managing inventory and supplies in restaurants and supply chains. It supports you in budgeting, placing orders, understanding food costs, and several other things. 

With it, you can order products and monitor stock on any device to make sure there are no mistakes. You can assign jobs to employees and receive an alert on your phone or email as soon as inventory is reduced.

Key Features of MarketMan

• Purchasing and Order Management: Users can use the app to pay for orders, be reminded when items are running low, and efficiently handle orders.
• Inventory Management: Restaurants use MarketMan to manage their stock, manage trash disposal, and reduce cases of stolen food, all very important for budget control.‍
• Expense Tracking: With MarketMan Snap, users can take photos of receipts and invoices. The system reads these photos and pulls out the important details for easy tracking.

Marketman’s Pricing Plans 

• Starter: $199/ monthly including control inventory, ordering, & receiving
• Growth: $249/monthly with more tools and insights to lower COGs
• ‍Enterprise: Custom for sophisticated operators

What is Restaurant Analytics Software?

Restaurant analytics software helps collect, study, and display information on how a restaurant operates, what customers do, and how it makes money.

Using the software, restaurant owners can understand the general trends of their business and learn more in-depth about certain areas. Thanks to its restaurant-specific features, it helps owners and managers make sensible choices and develop useful strategies using clear information and data.

What’s the Right Analytics Software for Your Restaurant? 

You need the best restaurant analytics software to gain the most value from your operational data. Using the correct tool allows you to make decisions that improve how you operate, sell more, and meet the needs of your customers.

While there are many restaurant analytics software examples that differ in scope and abilities, the greatest balance is consolidating data, creating personal reports, analyzing trends, and offering dashboard views in real time. It helps managers find any issues early on and improve all parts of how the restaurant operates.

If high-quality insights and scalability are important to you, Xenia stands above other analytics software for restaurants. Because it is both easy to use and loaded with powerful features, it is recognized as the best restaurant data analytics software today.

Basically, with the right analytics tool, restaurants take data and make it useful for making better, faster choices. Getting top-quality analytics software is important for your restaurant as it protects your business, smooths out your processes, and improves performance in all branches.

Ready to see what the best restaurant analytics software can do for you?

Sign up for Xenia today and start turning your data into your restaurant’s biggest asset.