7 Best Restaurant Analytics Software in 2026

Running a restaurant means juggling dozens of moving parts. Food safety compliance. Staff scheduling. Inventory management. Customer expectations that demand perfection every single time.

Most restaurant operators still rely on spreadsheets and gut feeling. By the time you spot a problem in your P&L, you've already lost money and maybe even customers.

Restaurant analytics software changes that. The right analytics software for restaurants gives you real-time visibility across locations, catches issues before they become disasters, and helps your team execute consistently without burning out your managers.

This guide breaks down 7 proven restaurant analytics apps. We cover what each does, what it costs, and which operations problems it actually solves.

7 Best Restaurant Analytics Software in 2026

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Rank, Platform, Category, Best For, Key Differentiator, G2 Rating

1, Xenia, Operations and Analytics, Multi location restaurants QSR and full service, AI photo analysis conversational dashboards and operations execution, 4.9 out of 5

2, Eat App, Reservations and Guest Analytics, Seasonal restaurants and fine dining, Flexible subscriptions and reservation insights, 4.5 out of 5

3, Restaurant365, Financial Analytics, Full service multi location restaurants, All in one accounting and inventory, 4.2 out of 5

4, Toast POS, POS Analytics, Small to medium businesses, Integrated POS and online ordering, 4.3 out of 5

5, SevenRooms, Guest Experience Analytics, Hospitality focused restaurants, Guest relationship and marketing analytics, 4.2 out of 5

6, Tock, Experience Analytics, Unique dining experiences, Ticketed events and multi channel booking, 3.8 out of 5

7, Oracle Simphony, Enterprise Analytics, Large hotel chains, Cloud based and multi site reporting, 4.0 out of 5

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1. Xenia – Best Overall Restaurant Analytics Software

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Attribute, Details

Best use case, Multi location restaurants QSR and full service with task execution and food safety compliance

G2 rating, 4.9 out of 5

Pricing, Free up to 5 users with quote based pricing for larger teams

Key clients, Demos Restaurants Slim Chickens Newks Eatery Prince Street Pizza Shucking Good Hospitality

Differentiator, AI Photo Analysis conversational analytics and operations execution in one platform

Competitive position, Number 1 operations intelligence platform for multi location restaurants

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Xenia is the best restaurant analytics app for multi-location operations. It's a mobile-first platform that combines task management, inspections and audits, food safety compliance, and AI-powered analytics in one system.

With a 4.9/5 G2 rating, Xenia solves the daily execution challenges that other analytics platforms miss. Restaurant operators streamline operations, improve profitability, and support growth with comprehensive restaurant task management features, real-time dashboards, inspections, and work schedules.

How Xenia's AI Transforms Multi-Location Restaurant Operations

• Real-Time Operational Visibility: See task completion, compliance trends, and food safety issues instantly across all locations. Spot patterns in failed line checks, adjust priorities based on health inspection readiness, and fix problems before they escalate into violations or customer complaints. Xenia's reporting capabilities give you complete visibility into every aspect of your restaurant operations.

• Conversational Analytics (Analytical Agent): Xenia's Analytical Agent acts as complete restaurant reporting software, turning operational data into actionable insights for managers on the go.
  
  Ask questions in plain English like "Which locations had the most food safety violations last month?" or "What equipment breaks down most often?" Get instant visual reports with trends, comparisons, and action plans without needing BI skills or waiting for reports from corporate.

• AI Photo Analysis: Capture kitchen photos via mobile app during line checks and opening procedures. AI Photo Rollouts automatically compares images against your brand standards and flags gaps in food presentation, portion consistency, cleanliness, and safety equipment placement.

• AI-Powered Summaries: Transform lengthy inspection reports into digestible mobile dashboards showing compliance status, task completion trends, equipment issues, and team performance. AI-Powered Summaries highlight critical food safety issues, recurring equipment problems, and training gaps automatically, so managers focus on what matters most instead of drowning in data.
  
  
• Smart Documentation: Use AI-powered semantic search to deliver exact answers from your operations manuals, recipes, and training materials in seconds. Staff can ask "What's our policy on holding fried chicken?" and instantly get the right temperature and time requirements, eliminating manual digging through binders or calling managers.
  
  
• Template Agent: Convert paper checklists, opening procedures, and line check forms into digital workflows with photos, conditional logic, tracking, and task assignments. The Template Agent creates digital workflows in minutes using plain language or by uploading your existing forms, getting your team up and running fast without technical expertise.

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How Xenia Compares to Other Restaurant Analytics Platforms

Among analytics software for restaurants, Xenia stands out for combining reporting, task execution, and compliance in one system.

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What You Need, Xenia, Other Analytics Platforms

Best for, Multi location restaurant operations and analytics, Specialized use cases such as reservations POS or accounting only

Deployment speed, 1 to 2 weeks for most teams, 2 to 8 weeks typical

Mobile capabilities, Offline capable with full functionality, Usually requires connectivity

AI features, Conversational dashboards photo analysis smart summaries and documentation search, Limited to specific functions such as reservation analytics or sales reports only

Operations execution, Task management audits and compliance built in, Analytics only with separate tools required for execution

Pricing model, Free up to 5 users with transparent quote based pricing, Varies from $99 per month to enterprise custom

Integration, POS and HRIS such as Workday and ADP and temperature sensors, Specific to category such as POS only or reservation only

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Bottom line: Specialized platforms work if you have one specific problem (just reservations, just POS analytics, just accounting). Xenia works if you need comprehensive restaurant operations management with AI-powered insights, fast deployment, and real results without complexity or enterprise pricing.

2. Eat App 

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Attribute, Details

Best use case, Seasonal restaurants - fine dining - reservation management

Pricing, Flexible subscription model

Key strength, Month-to-month subscriptions + reservation analytics

Rating, 4.5/5 (Price: 4.5 - Design: 4.5 - Customer Support: 5 - Functionality: 4.5)

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Eat App is a standout for seasonal restaurants that need flexibility in their subscription model. The platform excels in reservation and table management with intuitive design, making it easy for restaurant managers to handle bookings, guest preferences, and no-shows.

Key features:

• Flexible month-to-month subscription model
• Real-time reservation data access
• Customer analytics for restaurants showing diner behavior
• Restaurant guest analytics for improving experience
• Marketing analytics for optimizing promotions

Best for: Seasonal restaurants, fine dining establishments needing reservation insights and guest analytics.

3. Restaurant365 

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Attribute, Details

Best use case, Full-service restaurants & multi-location financial operations

Pricing, Starting at $249/month

Key strength, Integrated accounting + real-time inventory

Rating, 4.2/5 (Price: 4.0 - Design: 4.2 - Customer Support: 3.8 - Functionality: 4.5)

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Restaurant365 provides deep financial insights, robust inventory management, and labor tools all in one platform. Users appreciate seamless POS integration, real-time inventory counts, and simplified reporting.

Key features:

• Comprehensive financial insights
• Seamless POS integration
• Real-time inventory tracking
• Labor cost management
• Centralized control over operations

Best for: Full-service and multi-location restaurants needing centralized financial control and back-of-house operations management.

4. Toast POS

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Attribute, Details

Best use case, Small to medium businesses needing integrated POS

Pricing, $4500 hardware + $550/month services

Key strength, User-friendly POS + online ordering integration

Rating, 4.3/5 (Price: 3.5 - Design: 4.5 - Customer Support: 3.0 - Functionality: 4.3)

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Toast POS is highly recommended for small and medium businesses looking for an integrated POS system with analytics. The intuitive interface ensures faster transactions and fewer errors, enhancing the experience for staff and customers.

Key features:

• Integrated POS with analytics
• Seamless online ordering and curbside pickup
• Sales trends tracking
• Operational metrics reporting
• Third-party platform integration

Best for: Small to medium restaurants needing integrated POS with basic analytics and online ordering. For more comprehensive restaurant automation, consider platforms like Xenia.

5. SevenRooms

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Attribute, Details

Best use case, Guest engagement and relationship management

Pricing, $25/head

Key strength, Guest database analytics + marketing automation

Rating, 4.2/5 (Price: 3.0 - Design: 4.2 - Customer Support: 3.0 - Functionality: 4.5)

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SevenRooms excels in guest engagement and analytics tools, enhancing the overall guest experience through personalized outreach and behavior-based insights.

Key features:

• Comprehensive guest database analytics
• Marketing performance insights
• Guest preference tracking
• Reservation analytics
• Direct guest relationship support

Best for: Restaurants focused on improving customer engagement, loyalty, and personalized guest experiences.

6. Tock 

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Attribute, Details

Best use case, Unique dining experiences & ticketed events

Pricing, $1000

Key strength, Ticket-based reservation model

Rating, 3.8/5 (Price: 4.0 - Design: 3.8 - Customer Support: 3.0 - Functionality: 4.2)

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Tock specializes in managing unique reservations and culinary experiences through its innovative ticket-based model, supporting multi-channel booking through various platforms including social media.

Key features:

• Ticket-based reservation model
• Multi-channel booking system
• Ticketed event management
• Special gathering coordination
• Themed dinner support

Best for: Restaurants offering special events, themed dinners, or unique dining experiences requiring ticketed reservations.

7. Oracle Simphony

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Attribute, Details

Best use case, Large hotel chains with multiple dining outlets

Pricing, Contact for pricing

Key strength, Cloud-based + multi-site reporting

Rating, 4.0/5 (Price: 3.5 - Design: 4.0 - Customer Support: 3.3 - Functionality: 4.5)

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Oracle Simphony POS is ideal for large hotel chains, offering a comprehensive cloud-based solution designed for the hospitality industry with seamless integration capabilities.

Key features:

• Cloud-based architecture
• Multi-site reporting capabilities
• Highly customizable system
• Integration with Oracle Opera PMS
• Strong sales and inventory reporting

Best for: Large hotel chains needing comprehensive POS analytics with multi-site reporting and integration with hospitality maintenance software.

Frequently Asked Questions

What are the best restaurant analytics software for multi-location operations?

Xenia is the top choice for restaurants that need an all-in-one platform to manage multiple locations. It combines task management, inspections, food safety compliance, and AI-powered analytics to make operations smoother and faster. Other tools like Eat App or SevenRooms focus on specific areas like reservations or guest analytics, but only Xenia covers everything your team needs in one place. 

What ROI metrics should I track for restaurant analytics implementations?

With Xenia, restaurants usually save hours on reports, cut down manual tasks, improve food safety compliance scores, and get clear visibility into what's working across all locations. Other platforms deliver ROI in their niche like reservation conversion or food cost reduction, but Xenia helps you see the full operational impact from execution to analytics. Read about operational excellence for restaurants.

Which restaurant analytics solution works best for small restaurants?

Xenia is perfect for small teams, free for up to 5 users and all-in-one for tasks, compliance, and reporting. You don’t need multiple tools. While Toast POS handles sales analytics, Xenia gives you the full operational picture.

How long does it take to implement restaurant analytics software?

Xenia can be up and running in just 1–2 weeks thanks to its cloud and mobile-first design. Other platforms with complex POS integrations can take months. Fast implementation matters when every day of inefficiency costs you money. Learn about restaurant automation systems.

How do I choose the right restaurant analytics platform?

If you want smooth, consistent operations across all your locations with real-time insights, Xenia is the easiest choice. If you only need help with one thing like reservations, POS, or accounting, other tools might work. But for full operational control and AI-powered intelligence, Xenia gives you the fastest, simplest, and most complete solution.

Conclusion

The restaurant analytics software market has solutions for every major challenge, but the key is picking the right one for your needs.

If your main goal is smooth, consistent execution across multiple locations with powerful analytics, Xenia is the clear choice. It combines task management, inspections, food safety compliance, and AI-powered analytics in one platform, deploys in 1-2 weeks, and delivers ROI in under 90 days. Small teams can even get started for free.

Other platforms can help with specialized needs: Eat App for reservation analytics, Restaurant365 for financial operations, Toast POS for small business POS analytics, and SevenRooms for guest experience management. But only Xenia gives you a complete, end-to-end operations and analytics solution that's fast, easy, and proven.

See how Xenia's AI-powered restaurant analytics app can transform your operations and simplify multi-location management.