Top 5 ProntoForms Alternatives for Improved Efficiency In 2024

Published on:
May 10, 2024
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ProntoForms is a powerhouse in the field service management sector due to its streamlined task and overall productivity based capabilities. 

Despite that, the tool does have a few shortcomings, which cause many people to look for the best Prontoforms alternatives, or Prontoforms competitors in general.

That way, these potential users can zero in on Prontoforms app(s) that are similar to the former tool, but offer a bunch of other features that the native application doesnt have. 

If you're leaning towards the latter, you're in the right place. 

This post doubles down on some of the best building inspection checklists tools that come in the form of Prontoforms competitors.

Read on…

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What Is ProntoForms? 

ProntoForms is a field service management platform designed to enhance operations for organizations that prioritize high-performance service delivery. 

Serving as a vital link between field teams and office management, the software offers features that boost productivity, simplify administrative processes, and improve customer satisfaction. It is especially popular in industries like utilities, healthcare, and manufacturing, where seamless collaboration between field and office teams is essential for operational success.

ProntoForms Best Features:

  • Quick Adaptability and Cost-Effectiveness: Swiftly adjust to diverse field service needs while maintaining cost efficiency.
  • Analytical Intelligence: Leverage data analytics to enhance productivity, customer satisfaction, and compliance.
  • Automated Custom Reporting: Generate tailored reports that can be automatically sent to relevant stakeholders.
  • Deep Integrations: Seamlessly integrate with existing systems to provide contextual guidance to field engineers.

Prontoforms Pricing:  

  • ProntoForms offers a tiered pay structure designed to cater to different organizational needs, ranging from basic to advanced functionalities. 
  • For more details on pricing, visit the ProntoForms pricing page.

While ProntoForms excels in field service management and offers robust features for data analytics and custom documentation, it falls short in providing specialized tools for inspections. 

The platform lacks features like customizable inspection templates and automated monitoring systems that are crucial for maintaining facility health and ensuring operational efficiency in inspection-heavy industries.

5 Best Protoforms Competitors That You Need To Try

Although ProntoForms is proficient in numerous aspects, it might not fully address all the specific requirements for inspections. Here are some ProntoForms alternatives that managers should consider.

  • Xenia
  • FastFieldForms
  • Maintainx
  • Safety Culture
  • Jotform
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1. Xenia | Overall No. 1 ProntoForms Alternative

5 Best Mobile CMMS Software In 2023

As one of the best Prontoforms alternatives to date, Xenia comes as a robust software solution designed to elevate facilities and frontline operations management. 

Available on both desktop and mobile platforms, the software aims to give managers an integrated perspective on facility health and employee performance. 

This dual focus enhances operational efficiency and promotes accountability among team members.

Xenia sets itself apart from ProntoForms by offering a more comprehensive suite of features tailored for facilities and frontline operations management. 

While ProntoForms app excels in field service management, it lacks specialized features like temperature monitoring and multi-location management, which are integral to Xenia's platform. 

Key Features

  • Operations Template Builder: Using customizable pre-built templates and a sophisticated builder, you can streamline manufacturing work processes and inspections
  • Smart Inspections: Catch manufacturing errors in action, simplify inspections, automate corrective measures, follow-up inquiries, and upload photos to the cloud
  • Scheduled Work: Increase productivity by creating clear job schedules and sending mobile team updates
  • Task Management: Using images, notes, and templates for task management to replace jotting down notes for enhanced standardized procedures and accountability
  • Work Requests and Approvals: Centralise request management, speed up approvals, and keep track of related expenses and resources
  • Incident Reports: Use mobile reporting, remedial actions, and live progress monitoring to improve problem management
  • Analytics & Reports: Use thorough work analytics, powerful filters, and configurable data exports to improve decision-making


  • Free Forever: For up to 5 users with access to basic features
  • Starter: $99 / month for 15 users
  • Premium: $199 / month for 15 users with unlimited access to all the core features
  • Custom: Need something tailored to your organization?

Book a free demo today!

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on

2. FastField Forms

FastField PDF Report Builder – FastField Mobile Forms Help Center

Moving on with Prontoforms compatitors, we’ve got FastField Forms.

This one’s a versatile mobile form solution that caters to various business needs. 

With an overall focus on ease of use and robust functionality, it offers features like unlimited forms and submissions, offline data collection, dispatch and form distribution, multimedia capture, signature and barcode capture, and integrated dashboards. 

This platform is particularly useful for field teams and remote workers, ensuring efficient data collection and improved productivity. For pricing details, visit their official pricing page.

Key Features

  • Unlimited Forms and Submissions: Remove limitations on form creation and data submissions.
  • Offline Data Collection: Gather data seamlessly even without an internet connection.
  • Dispatch & Form Distribution: Streamline form distribution to field staff for efficient data collection.
  • Multimedia Capture: Attach images, GPS locations, and timestamps directly within forms.
  • Signature and Barcode Capture: Enhance data verification with digital signatures and barcodes.
  • Integrated Dashboards: Utilize real-time analytics and insights through business intelligence dashboards.


  • FastField Forms offers a free trial and their standard pricing is team-based.
  • Optional features like anonymous form submissions and white-label branding are available for an additional cost.
  • For pricing details, visit their official pricing page.

3. MaintainX

MaintainX - The #1 Rated Work Order Software

Still to come, we’ve got MaintainX, a wellknown maintenance and operations platform designed for various industries, including hospitality. 

It’s not a mere coincidence that given the brevity of different features, MaintainX is one of the most reliable Prontoforms alternatives to date.

The software offers a range of plans to suit different needs, from small teams looking to digitize work orders to large enterprises requiring advanced control and security features.

Key Features

  • Unlimited Work Orders: Create and manage an unlimited number of work orders across all plans.
  • Real-time Messaging: Communicate in real-time with team members for efficient work order management.
  • Preventive Maintenance: Schedule repeating work orders and automated corrective actions to maintain assets.
  • Parts Inventory Management: Track parts inventory, manage purchase orders, and set low stock alerts.
  • Advanced Analytics: Gain insights into your operations with varying levels of analytics access depending on your plan.
  • Custom Permissions and Security: Advanced control features including custom permissions and SSO are available in the Enterprise plan.
  • Multi-site Management: Manage maintenance and operations across multiple sites, available in the Enterprise plan.


  • MaintainX offers a tiered pricing structure to suit different needs, offering add-ons like preventive maintenance and parts inventory management. 
  • For more details and to compare plans, please visit the MaintainX Pricing Page.

4. Safety Culture

SafetyCulture Reviews 2023: Details, Pricing, & Features | G2

SafetyCulture is dedicated to helping companies achieve operational efficiency. 

Their leading solution, iAuditor, is a mobile-centric application designed to standardize various inspection activities, including checklists and audits.

The platform is widely used across multiple sectors such as construction, healthcare, hospitality, and manufacturing, offering streamlined inspections and immediate reporting. 

The Prontoforms app alternatives’ adaptability makes it popular among field workers, safety professionals, and managerial staff who aim for uniform quality in their operations.

Key Features:

  • On-the-Go Inspections: Utilize the iAuditor mobile app for inspections wherever you are.
  • Digitalized Checklists: Transform traditional paper checklists into digital versions.
  • Instant Reporting: Create and distribute reports immediately following an inspection.
  • Safety Metrics: Track safety and quality metrics for ongoing improvements.
  • Team Inspections: Collaborate in real-time with team members for joint inspections via iAuditor.
  • Adaptable Building Maintenance Inspection Checklist & Templates: Customize inspection templates to meet specific operational needs.
  • Incident Logs: Efficiently record safety incidents and ensure appropriate follow-up.
  • Secure Cloud Storage: Keep all inspection data and reports securely in the cloud for effortless access and distribution.


  • SafetyCulture offers team-oriented pricing plans, allowing organizations to choose options that best fit their team size and needs. 
  • They usually offer either a free trial or a basic free tier. 
  • For more specific pricing details, it's recommended to visit SafetyCulture's official pricing page.

5. Jotform

Introducing new JotForm integration | Blog

Lastly, we’ve got Jotform as another trustworthy Prontoforms competition with plenty of options to go with.

The platform is extensively used across various sectors: educational organizations employ it for student enrollment and feedback, marketing firms use it to collect consumer data through surveys, event coordinators simplify attendee registration, e-commerce companies manage orders, and non-profits utilize it for fundraising efforts.

Key Features:

  • User-Friendly Form Creator: Easily build polished forms without any coding knowledge.
  • Extensive Integrations: Link form submissions to a wide array of platforms.
  • Payment Processing: Accept payments directly within the forms.
  • Dynamic Forms: Implement conditional logic to create responsive forms based on user input.
  • Template Selection: Access a broad library of pre-made templates suitable for different use-cases.
  • In-Depth Analytics: Analyze form performance, user interaction, and submission patterns.


  • Jotform has a variety of pricing plans to cater to different needs, ranging from free options for basic usage to more feature-rich plans for businesses with complex requirements.
  • For detailed pricing information, visit Jotform's pricing page.

Over To You

There you have it, a list of those Prontoforms competitors that you can thoroughly rely on. 

In case your favorite tool isnt mentioned on this list, feel free to reach out to us, or bookmark this page. We’ll be updating it gradually from time to time.

Until next time, good luck!

Unify Operations, Safety and Maintenance
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