8 Best Manager's Red Book Alternatives In 2024

Published on:
May 10, 2024
Read Time:

As a restaurant manager, you've probably heard of The Manager's Red Book. However, you may be searching for something somewhat different. 

Something that provides improved managerial experience with an innovative edge or more features without sacrificing functionality. 

The good news is that there is no shortage of options or competitors when it comes to restaurant management software; in fact, there are a lot of different solutions out there. 

One may choose from a wide variety of alternatives, including simplified dashboards and powerful inventory and staff management systems. It might seem like you're searching in vain for the ideal match when you also value convenience and dependability highly. 

We're here to walk you through some excellent options that could be just what you're looking for, so don't worry. All right, let's get started!

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8 Best Manager's Red Book Alternatives in 2024

Here's a quick drill down on the best Manager's Red Book alternatives to help you streamline end to end operations.

Our Top Picks
The Workforce Operations Platform for Frontline Teams
For shift management and scheduling
For general management purposes

1. Xenia - Overall No. 1 Manager Red Book Alternative

When it comes to workforce management solutions, Xenia transcends the limitations of traditional tools like the Manager's Redbook software.

While Red Book may be tailored primarily for restaurants and retail, Xenia offers a versatile platform with expansive customization options, catering to a diverse range of industries.

At its core, Xenia isn't just about digitizing checklists and procedures – it's a holistic approach to empowering your frontline teams and fostering collaboration across your organization. 

With its powerful, yet user-friendly interface, teams can streamline communication, facilitate task management process with active work submissions, and provide valuable insights to managers to help them optimize their operations..

With Xenia, you can customize the platform to fit your specific requirements and procedures, unlike inflexible alternatives like Red Book Keep. No matter how your organization's needs change over time, the programcan easily accommodate them through its configurable forms, checklists, role-based permissions, and reporting capabilities.

Key Features

  • Streamlined Operations:  Go beyond static procedures.  Xenia allows for assigning tasks, tracking progress, and ensuring accountability across your entire team.
  • Dynamic Checklists: Unlike static checklists in the Redbook, thisd tool allows you to create and update checklists easily.  Adapt them to specific tasks, teams, or situations, ensuring they reflect the latest procedures and regulations.
  • Reduced Errors and Improved Compliance: Minimize errors by providing clear digital task instructions and checklists. This can be especially valuable for tasks with safety protocols or regulations.
  • Scheduled Work: Establish automated recurring schedules tailored specifically to essential safety tasks, encompassing routine equipment maintenance, scheduled audits, and systematic inspections.
  • Enhanced Communication:  Break down information silos.  Xenia fosters real-time communication through chats, announcements, and task comments,  keeping everyone on the same page.


  • Free Forever: Starting at $0 for up to 5 users with unlimited access to all the basic features
  • Starter: $99 / month for 15 users with access to core features
  • Premium: $199 / month for 15 users with access to all core & advanced features
  • Multi-Unit: Multi Location: Looking for custom pricing packages for a multi location business setup? Feel free to contact our sales team.
  • Custom: Need something tailored to your organization?

Feel free to Book a Demo today for more details.

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on

2. 7Shifts

When it comes to managing shifts and schedules, many companies rely on 7Shifts, a flexible software. 

People love it because it makes communicating with staff members easy, whether it's one-on-one or a group. Users are alerted swiftly when shifts are freed or time off requests are made thanks to the customized notifications, which have proved very beneficial.

For efficient labor management, the management team uses 7Shifts to monitor indicators like revenue and labor cost. These days, with remote work and the requirement for real-time administration, the platform's cloud-based nature is more important than ever. 

Time & Attendance also includes health and safety evaluation tools, which have helped firms meet regulatory requirements and create a risk-free workplace.

Key Features

  • Scheduling & Task Management: Create employee schedules, assign tasks, and track progress.
  • Communication: Facilitate communication between managers and staff through a messaging platform.
  • Compliance & Training: Manage employee training materials, and certifications, and ensure adherence to regulations.


  • Comp: Free
  • Entrée: $29.99 per month/location
  • The Works: $69.99 per month/location
  • Gourmet: $135.00 per month/location

3. HotSchedules

HotSchedules is the go-to app for scheduling employees in the restaurant and hospitality industries. It's really easy to use and will help you stay on top of your schedule. 

Employees like it since they can easily change shifts, take them up, or let them go using the mobile app. With automated shift pick-ups and time off requests, it's easy to maintain your work-life balance. Messages, alerts, and calendar sync all work together to keep teams informed of any schedule changes. 

With one-click approvals for shift changes and time savings when creating schedules, managers are grateful. By using the capabilities of labor forecasting and compliance management, managers can effectively control expenses and reduce compliance risk. 

Maintaining contact via both group and individual channels is crucial for a positive and effective work environment. 

Key Features

  • Communication: Facilitate communication through messaging, task assignments, and announcements.
  • Compliance & Training: Manage training materials and ensure adherence to regulations.
  • Reporting & Analytics: Generate reports on sales, labor costs, and employee performance.


  • Contact the vendor for pricing

4. Teramind

With Teramind's all-inclusive staff monitoring solution, you can maximize productivity while ensuring security and compliance. 

You can improve operations, analyze productivity, and enhance compliance management using data-backed behavior analytics, all while respecting employee privacy. 

Whether you're looking to find high-performing personnel, streamline processes, or measure performance, Teramind has you covered with its diverse metrics and insights.

Key Features

  • Alerting System: Receive real-time alerts for suspicious activity, allowing for prompt intervention.
  • Reporting & Analytics: Generate reports on employee activity and identify trends or patterns.
  • Integrations: Teramind might integrate with other business software like HR systems or security tools.


  • Contact the vendor for pricing

5. Asana

Asana is a great tool for teams of any size who need a centralized hub for work management, project tracking, and communication. You will no longer have to worry about misplaced emails, to-do lists, or due dates.

Simple job delegation, file sharing, and real-time progress tracking. By keeping everyone in the loop, you create an atmosphere of responsibility and teamwork on your team.

Set explicit due dates, automate repetitive chores, and prioritize your work. You can get more done in less time with the help of Asana.

Key Features

  • Task Management: Excel at creating lists and assigning tasks. This allows you to represent procedures as a series of steps in Asana, similar to checklists in the Redbook.
  • Standardization: Asana lets you create templates for recurring tasks or checklists, promoting consistency in procedures across your team.
  • Collaboration: Team members can work together on procedures and checklists within Asana, similar to how multiple managers might contribute to the Redbook.


  • Contact the vendor for pricing

6. Zoho Inventory

Zoho Inventory is an online platform for managing stock and sales orders, as well as keeping tabs on what you have on hand. It is compatible with a wide variety of e-commerce platforms, including but not limited to Amazon, eBay, Etsy, Shopify, and many more.

The software is better suited for retail use cases.

You can handle sales and purchase orders using Zoho Inventory. Orders for goods and services may be input either by hand or via an electronic sales channel. You may connect such sales channels to the inventory system by going to the Integration menu, which is located in the application's vertical main menu on the left side of the screen. 

Moreover with this on of kind Manager's Red Book alternaive, you may find several alternative commerce channels, shipping choices, accounting, customer relationship management (CRM), and Avalara under the Integration menu, all of which can be integrated with the inventory system.

Key Features

  • Centralized Inventory Database: Single Source of Truth: All inventory-related data is stored in a central repository, ensuring consistency and accuracy across the organization.
  • Customizable Dashboards: Allows users to customize dashboards based on their specific needs and preferences, such as selecting which metrics to display and how they are visualized (e.g., charts, graphs, gauges).
  • Forecasting: Utilizes historical data to forecast future inventory needs and demand trends, helping optimize inventory levels and reduce stockouts or overstock situations.


  • Contact the vendor for pricing

7. Monday.com

Up next on our Managers Red Book alternatives list, we've got Monday.com.

The program helps teams organize their processes and tasks. Despite its appealing UI and many personalization options, the price is unclear.

You can organize your work and collaborate online using Monday.com. It does contain Gantt charts, but its main selling point isn't project management—even if it does have that capability—but rather helping you keep track of several projects' schedules and activities at once. Similar to a collection of personalized spreadsheets, Monday.com allows team members to record their responsibilities, progress, and other pertinent information. 

The UI is sleek and contemporary, and it's not hard to use; but, there are competing applications that provide more features for free and have simpler subscription plans. Asana is the best task management app since it is very versatile, affordable, and offers a free tier of service.

Key Features

  • Timeline View: Provides a chronological representation of inventory-related events, such as stock movements, orders, and deliveries, allowing users to track progress over time.
  • Resource Capacity Dashboard: Presents a clear breakdown of team members' resource capacity, including their current workload, tasks assigned, and availability, allowing managers to allocate resources more effectively and balance workloads across the team.
  • API Integration: Offers APIs (Application Programming Interfaces) to seamlessly integrate with other systems, applications, and data sources, allowing users to bring in data from external sources and synchronize information across multiple platforms.


  • Free: $0/month
  • Basic: $9/seat/month, Total: $27/month
  • Standard: $12/seat/month, Total: $36/month
  • Pro: $19/seat/month, Total: $57/month

8. Oracle Micros Simphony

If you own a restaurant, you need the Oracle Simphony POS system. Throughout the world, the most popular places to eat and drink are powered by symphony. 

This includes stadiums, amusement parks, neighborhood cafes, and famous fine dining establishments. Restaurant owners can streamline their in-house and online processes with this all-in-one cloud POS software, which is accessible from any device, anywhere.

The interactive, up-to-the-minute data that your customers and employees need is at their fingertips with Simphony. You can order with ease. Kitchen conversations happen in a flash. Everything from daily specials to menu specifics and tailored promos are immediately sent to every touchpoint. Whether you're in the fast food or gourmet dining industry, Simphony can help you streamline and expand your operations.

Key Features

  • Reporting and Analytics: Comprehensive reporting and analytics tools empower users to generate detailed reports on inventory levels, sales trends, labor productivity, and more, enabling data-driven decision-making and strategic planning.
  • Inventory Management: Advanced inventory management features to streamline the tracking, monitoring, and optimization of stock levels, including functionalities such as barcode scanning, batch tracking, and automatic reorder points, enhancing efficiency and minimizing stockouts.
  • Labor Management: To facilitate efficient allocation of tasks, tracking of work progress, and monitoring of resource utilization, promoting collaboration, productivity, and effective workload distribution among team members.


  • Contact the vendor for pricing

About Managers Red Book

Boost your management efficiency in the fast-paced world of restaurants, hotels, and retail with the groundbreaking Digital Red Book tool; part of the Red Book Connect unit

Managers depend on the familiar functions preserved by the platform every day.

These functionalities include shift notes and staff logs, all of which are carefully saved with date and time stamps for easy retrieval. Improving upon conventional management tools, it now allows for real-time decision-making with features like task management and weather updates.

With its simple plug-and-play design, it's perfect for companies of any size. Unmatched efficiency characterizes the prgram's ability to bridge communication barriers between owners and shift managers at a single site, as well as stimulate cooperation between multi-unit enterprises and franchise networks.

Final Thoughts

Although The Manager's Red Book has long been a mainstay in the field of restaurant management, there are several new alternatives available that could completely change the way you oversee your business. 

The possibilities are limitless, ranging from intuitive dashboards to robust systems for managing inventories and employees.

No matter what you're looking for—more functionality, more convenience, or more reliability—there's a solution out there. Optimizing operations, increasing efficiency, and driving success in today's competitive market are all possible with the appropriate restaurant management software.


What is a Red Book In Business?

Managers want effective means of communication to navigate the fine line between executing outstanding shifts and giving executives the data they need to expand their businesses. Managers traditionally do so by keeping track of vital business information in a "red book" or paper ledger.

What is the difference between the Manager's Red Book and the Yellow Book?

The Manager's Red Book and the Yellow Book serve distinct purposes within different contexts.

The Manager's Red Book is a management tool commonly utilized in industries such as hospitality and retail, facilitating daily planning, task organization, and communication with staff. Conversely, the Yellow Book traditionally refers to a directory of businesses and services, historically printed on yellow paper, with listings categorized alphabetically by industry and location.

While the Manager's Red Book aids managers in efficiently running their operations, the Yellow Book assists consumers in finding local businesses and services.

What are the typical contents found in a Manager's Red Book?

A Manager's Red Book typically contains essential information and tools to help managers efficiently run their operations in industries such as hospitality and retail. Common contents include shift schedules, employee communication logs, task checklists, inventory management records, incident reports, and notes on daily operations. 

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