Are you struggling to manage the back-of-house operations of your restaurant?
The seamless coordination between the front-of-house (FOH) and back-of-house (BOH) activities is critical for your business growth.
As a restaurant manager, you certainly have your hands full, with everything from food safety to order delivery to be overseen.
The number of tasks to be manually handled in the dynamic setting is just daunting, not to mention, time-consuming and often error-prone.
For that reason, today we’ll highlight some of the best restaurant task and process management applications to help you streamline your back-of-house operations.
These apps give you a digitized way to review your important daily checks in place of having to deal with manual ones, saving you time and providing a more precise and effective approach.
And to further emphasize the need, Here are some striking statistics: According to 71% of food organizations, digital transformation is more important for business agility than empowered teams (27%), quick decision and learning cycles (50%), and entrepreneurial culture (20%).
Moving on, optimizing your BOH operations using restaurant operation management software can help you increase your overall performance and efficiency in several ways, including scheduling, staff training, inventory management optimization, and kitchen process simplification. But, how do you choose the best restaurant staff management software? Let’s break it down
Best Restaurant Management Software
Before we delve into different aspects of restaurant operations management, let's take a quick, but detailed, look at some of the best restaurant operation management software.
This'll help you with getting the overall idea, and see firsthand account of how these applications improve overall accountability factor.
Later on, we'll talk about different areas of restaurant management that'll eventually help you to understand everything more effectively.
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1. Xenia - Overall No. 1 Best & Free Restaurant Management Software
For anyone dealing with the challenges of restaurant inspections, regulatory compliance, and the ever-changing environment of commercial food and beverage operations.
Xenia, our top choice for the best restaurant management software, will improve your back-of-house processes.
The tool ensures that essential processes are never overlooked by providing consistent protocols, screening, and tracking.
Xenia's unique selling point is its wide sense of adaptability, customization and tons of feature-centric tools that improve overall restaurant process & business accountability.
The program works with both Apple and Android devices and enables your whole team to do HACCP checks and ISO audits with coordinated efficiency.
Aside from the free basic package, the platform offers the three top-tier paid plans, transforming auditing procedures digitally for multi-sized; multi-location businesses from all over!
Key Features
- Checklists and SOPs: Using multi-step processes, media attachments, and conditional logic, you can easily conduct digital audits in Xenia.
From an operations and accountability improvement perspective, this approach allows for a thorough overview of operational efficiency ensuring that nothing is ignored.
Standard Operating Procedures (SOPs) can be saved and utilized as a helpful training tool as well as a repository for all of your corporate processes.
- Task Management: Create, assign, and track work orders or tasks with ease in just a few seconds. Whether the work is a one-time assignment or a recurrent one, Xenia's app guarantees easy management.
- Real-Time Updates and Collaboration: Xenia lets managers collaborate with them without worrying about overwriting important data.
- Preventive Maintenance: keeping proper asset maintenance records, whether for fryers, freezers, or refrigerators. Xenia as one of the best inventory management software allows you to easily monitor your equipment.
- Inspections: One of this robust tool’s strengths is the auditing feature. Optimize security, and improve quality control to keep your boh operation smooth.
- Corrective Actions: A seamless workflow requires effective management of corrective actions. Xenia employs Smart Logic to automatically generate corrective actions based on audit responses. Managers can regulate all corrective actions from a user-friendly dashboard with ease.
- Reporting: The tool offers pre-configured reporting dashboards, and these reports can be tailored to meet your specific needs. Recognize patterns, and identify development opportunities to keep your restaurant ahead of competitors.
Pricing
- Free Forever Plan: Free for up to 5 users, with access to all the basic features!
- Starter Plan: $99 per month (for up to 15 users)
- Premium Plan: $199 per month (for up to 15 people)
- Custom Plan: Unlimited users, work orders, increased file storage capacity and a slew of customized features!
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. BevSpot
Up next on our best restaurant management software list, we've got BevSpot is another tool that's designed to transform your back-of-house operations and make restaurant management easy for you.
BevSpot is much more than a solution. It may make your life easier by easily simplifying your inventory.
You can simply track inventories and place orders with just a few clicks on any device. BevSpot doesn't end there; it also provides you with sales performance data, allowing you to make smart purchase decisions and increase your profit margins.
Key Features
- BevSpot provides a quick and effective procedure, allowing you more time to focus on what matters most.
- BevSpot streamlines the ordering process, creating a streamlined experience that corresponds to the fast-paced nature of the food and beverage sector.
- Moreover, it helps you keep your recipes organized and accessible to ensure consistency and quality in every dish
- Data is power and this restaurant management software provides you with powerful analytics and reporting capabilities, allowing you to get vital insights into your operations.
Pricing
- Free
- Standard -$249/month(billed annually)
- Pro -$349/month(billed annually)
3. HotSchedules
Moving on with our best restaurant management software recommendations, we've got HotSchedules on the list.
It is a cloud-based, mobile-friendly restaurant operation management software that provides solutions to scheduling and workforce management issues.
It not only simplifies the planning and sharing of work schedules, but it also adds to considerable labor cost savings of up to 2%, according to the app.
Key Features
- HotSchedules allows you to design and allocate shifts more efficiently, recovering up to 75% of the time generally spent on these tasks.
- Restaurant managers or owners can improve team communication by immediately updating schedules, switching shifts, and dealing with urgent scheduling changes inside the platform.
- The financial side of workforce management is crucial. The app allows you to produce complete data on labor expenditures and sales to evaluate overall labor practices
- Increase staff engagement by giving employees instant access to schedules via the mobile app.
- Configure labor rules to track shift transactions, regulate labor expenses and maintain industry, state, and federal compliance.
- The precise forecasting feature of this restaurant staff management software allows you to save operational expenses, boost sales income, and improve customer experience.
Pricing
- Starting from $70.
4. GoSpotCheck
GoSpotCheck provides features for both a restaurant inspection app and a mobile task manager, effectively creating restaurant management software.
To handle health and safety inspections with GoSpotCheck, you don't need to be a tech genius with this software.
The user-friendly interface of the tool makes sure it works not only for seasoned inspectors but also for newbies.
Key Features
- Everything from new menu rollouts to signage can be controlled straight from the app, allowing you to create a brand experience that your consumers will love.
- Effortless In-App New Hire Onboarding guarantees that your employees are well-equipped and informed from the start.
- For health and safety standards, GoSpotCheck ensures allergy warnings and adequate food safety measures to keep your operations compliant and secure.
- Use detailed checklists to stay on top of your restaurant's operations.
- Visual data reporting provides you with quick insights into your restaurant's performance, allowing you to make educated decisions.
- With real-time alerts and notifications, the software keeps you in the loop at all times, allowing you to resolve issues quickly and uphold the highest standards.
Pricing
- Contact GoSpotCheck For Customized pricing quotation
5. FoodCode-Pro
This restaurant management software, adapted to the unique needs of restaurant owners, offers a comprehensive solution to the problem of optimizing food safety.
The tool not only empowers you to follow the Food and Drug Administration (FDA) standards and regulations, but it also aids you in developing and executing the best processes for your business. FoodCode-Pro is more than just software; it's a strategic partner in ensuring that your facility meets and exceeds the highest food safety requirements.
Key Features
- Food safety dashboards provide a comprehensive perspective of your restaurant's performance. Managers can readily assess overall performance and follow progress
- Extensive Compliance Checklists, including an abundance of information for every member of staff. Everyone, from the culinary staff to the servers, is trained to uphold the highest standards.
- FoodCode-Pro simplifies health and safety laws by providing complete information on restaurant health and safety codes, divided by country and state.
- The 3D Violation Search function enables your staff to comprehend and participate in the inspection process more intuitively and intelligently.
Pricing
- Contact FoodCode-Pro for Customized Pricing quotation
6. Connecteam
Connecteam enables managers to put their company operations on autopilot, freeing them their time to focus on business growth.
Simultaneously, it liberates employees, allowing them to be more effective and fulfilled in their fields.
Key Features
- All inside one app, simplify staff communication, improve professional abilities, and manage everyday duties.
- Using Connecteam's digital checklists, you can verify that your staff follows processes consistently and adheres to the highest standards of food safety on every shift.
- Employee Training and Onboarding Tools to keep your employees up to date on the updated local health inspection criteria.
- Use the Maintenance feature to ensure that food is always stored appropriately using Connecteam.
- Connecteam's chat feature assists you in fostering a healthy work culture that goes beyond the digital environment.
Pricing
- Premium plans start from $29.
7. CrunchTime
Next on our list of best restaurant management software, Crunchtime supports restaurant brands with diverse locations.
Its operations range from the strong backend such as employee management to teaching the new employees about the food, restaurants, and all the basic things required to work in the restaurants.
Getting into details, the platform helps manage inventory extremely accurately to make sure restaurants have what they need. By managing inventory levels precisely and cutting down on waste, CrunchTime also enables operators to control costs, while keeping quality standards high.
But there’s more.
The easy-to-use labor and scheduling tools provide the control to schedule staff to the level of work accurately demanded by the restaurant that day of the week and do so within the operator’s budget.
The next feature of restaurant management software is employee development and training. This module allows restaurants to provide their employees access to various training resources, including a performance-tracking tool to help meet the Continuous Learning criterion.
Adding to that is the platform’s focus on food safety protocols and recipe adherence. The comprehensive solution maintains the highest industry standards in maintaining hygiene and compliance, protecting the customer and enhancing business scalability.
So, it’s a double-edged benefit.
Key Features
- Automated schedules based on company requirements or personnel availability and credentials.
- Effectively control costs across many operational factors to ensure optimum resource allocation.
Real-time cost tracking provides valuable insights into spending trends. - Optimize staff management duties, including recruiting and performance monitoring.
- Easily search and filter through staff information and schedules.
- Smart calendar tools to efficiently visualize your schedule.
- Allow for real-time alterations to schedules depending on changing conditions.
- Integrate seamlessly with accounting software to provide synced financial data.
Pricing
- Contact Vendor
8. SynergySuite
SynergySuite is designed to meet the needs of multi-location restaurants, pub groups, and similar businesses by helping multiple outlets operate more efficiently and profitably.
The restaurant management app offers a lineup of restaurant back-office apps designed to work together to make running a restaurant easier.
What does that net out to?
No more jumping between Excel, Point of Sale, accounting, scheduling, and outdated inventory tools. Users can save time every day by slashing the hours it takes to do the usually monotonous tasks of managing restaurants.
On top of that, real-time insight into their inventory enables shift or area managers to track live inventory levels, manage suppliers effectively, and produce detailed profit reports. The platform's financial tools including void management, refunds, clears, and up-selling capabilities enable businesses to maximize revenue and optimize profitability.
You can also make use of the integrated HR software for all your HR needs, from posting job vacancies and selecting candidates. Not only that, you can monitor all your staff requirements, screen new starters, and manage your staff lifecycle events – such as performance reviews & appraisals.
Key Features
- Automated schedules based on company requirements or personnel availability and credentials.
- Effectively control costs across many operational factors to ensure optimum resource allocation.
- Real-time cost tracking provides valuable insights into spending trends.
- The restaurant management software optimizes staff management duties, including recruiting and performance monitoring.
- Easily search and filter through staff information and schedules.
- Smart calendar tools to efficiently visualize your schedule.
- Implement automated scheduling solutions to improve workforce levels, reduce labor expenses, and guarantee optimal resource allocation.
- To increase productivity and efficiency, simplify all operations management procedures, such as job delegation, communication, and workflow optimization.
Pricing
- Contact Vendor
9. MarketMan
MarketMan is an ideal cloud-based platform manufactured to simplify the most complex processes for any restaurant, irrelevant of its scale.
Primarily, the software helps maximize efficiency and accuracy, by integrating all mandatory Back of House (BOH) functionalities required.
The platform’s intuitive menu planning feature is another key component, as it allows restauranteurs the ability to plan to entice food offerings while making sure the costs correlate with the price of selling the dish
The software also allows for strategic budgetary planning and equal distribution of financial resources to drive profitability and sustainability.
The supplier management functionality enables seamless two-way communication and collaboration with your suppliers of food, beverages, and services – leading to strong, long-lasting (win/win) relationships.
And to make management even better,
The reporting and analytics module covers historical data, current inventory levels, and anticipated demand the system can help you make speedy and fearless purchasing decisions.
Furthermore, the intelligence of the system helps you save time while decreasing the chance of over-or-under stocking your shelves; an extremely efficient yet simple process for a restaurant owner or buyer.
MarketMan does a great job helping with the inventory side of the restaurant business but is also great when it comes to vendor profile setup and item catalog creation. It helps the whole team to stay organized and to have all the information we need in one location.
Key Features
- Accelerate accounting procedures by easily integrating them into your current software.
- Receive timely alerts when inventory levels are running low to avoid stockouts.
- Increase your income streams by providing clients with handy online ordering options.
- Manage suppliers effectively, assuring timely delivery of high-quality ingredients.
- Comprehensive inventory management allows you to optimize stock levels, reduce waste, and maintain quality requirements.
Pricing
- Contact Vendor
How To Choose the Best Restaurant Management Software?
Addressing this query depends on your business's specific needs and standards.
Unfortunately, there’s no one-size-fits-all approach to choosing the right restaurant staff management software.
The aforementioned options that we shortlisted for you in post, have earned their spot.
Some are designed just for the restaurant and hotel industry, while others serve a wider spectrum of businesses.
for an insightful comparison, let’s go through the key areas to aid you in the decision-making process.
Cost factor: For most people, money is the primary force behind decisions.
When in search of operation management software, there are numerous choices available on the market, and while many of them are paid for, we've also covered ones that provide free trials or the chance to start with a much less initial investment.
Compliance: The challenges associated with food and beverage compliance are considerably more daunting. We'll see how each tool facilitates an effective, if not effortless, navigation of this complexity.
Customization Requirements: Business software must be adaptable to innovation. We'll evaluate each option's adaptability to the constantly changing needs of the food and beverage sector.
Integrations: For some restaurant business owners, optimizing value and fostering synergies depend heavily on smooth integration.
User-Friendly Interface: Avoid spending money on a program that is too complicated and that your staff finds difficult to use. We'll point you in the direction of choices with visually appealing and user-friendly interfaces.
Real-time Reporting and Analysis: Although digital data collecting is valuable, you can gain guidance for future business decision-making via real-time reporting dashboards and result analysis.
The Bottom Line
Choosing the best restaurant inventory management software might be difficult. Xenia is not just the best restaurant software option; it is also a significantly more feature-rich solution for transforming how you run your restaurant operations and providing you with a seamless experience.
But enough from us; we invite you to try Xenia - or some of the mentioned options - to see which one is ideal for your team.
Schedule a demo to see how Xenia can optimize your maintenance operations and work order management procedures.
We hope these insights help you while choosing the best fit for your back of the operation activities of your restaurant.
Restaurant Management Software - FAQs
How a Restaurant Management Software Assist me in Running a Business Effectively?
Restaurant management software can automate order processing, inventory tracking food compliance, and staff scheduling. This automation improves efficiency, reduces errors, and raises total productivity.
Can Restaurant Management Software Help Ensure that Health Compliance?
Yes, many restaurant management software like Xenia provide features like as digital checklists, compliance tracking, and reporting capabilities that aid in assuring compliance with health and safety requirements.
How to Choose the Best Restaurant Operation Management Software for My Business?
Consider variables such as your restaurant's specialized demands, features such as inventory management and staff scheduling, ease of use, scalability, and integration with current systems.
Streamline Food Safety, Maintenance and Daily Operations with Xenia
Xenia unifies food and beverage operations with tools to standardize, track and measure work across every team, asset and facility.
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Our customers love Xenia's robust use cases including:
Food Safety Management
🌡️ Automatic Temperature Monitoring
Xenia leverages temperature sensors that utilize both Bluetooth and LoRaWAN technology to transmit data reliably to your Xenia account. The monitors work continuously in a range of 40°C to 125°C and an accuracy of +/- 0.4°C. When an temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Compliance Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Daily Operations
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📆 Recurring Tasks
Create recurring schedules for review meetings, inspections, cleanings and more.
💪 Team Accountability
Defeat pencil whipping and disorganized responsibility assessments by standardizing operations with Xenia. Track time, collect photos, send messages and ensure high quality work.
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Streamline & Improve Your Restaurant Accountability With Xenia!
Xenia unifies food and beverage operations with tools to standardize, track and measure work across every team, asset and facility.
Our customers love Xenia's robust use cases including:
💪 Team Accountability
Defeat pencil whipping and disorganized responsibility assessments by standardizing operations with Xenia. Track time, collect photos, send messages and ensure high quality work.
🌡️ Automatic Temperature Monitoring
Xenia leverages temperature sensors that utilize both Bluetooth and LoRaWAN technology to transmit data reliably to your Xenia account.
The monitors work continuously in a range of 40°C to 125°C and an accuracy of +/- 0.4°C. When an temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Compliance Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📆 Recurring Tasks
Create recurring schedules for review meetings, inspections, cleanings and more.
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