10 Free Online SOP Training Software In 2024

Published on:
January 2, 2024
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Where standardization and efficiency are paramount for businesses, the role of robust SOPs has reached new heights - especially since there is a multitude of options to choose from.

That being said, SOPs not only serve as the backbone for maintaining operational consistency but also reinforce an organization's dedication to quality and best practices. 

This post aims to highlight the best free online sop training software for you to streamline your business processes, inspection audits, work orders and more!

Read on...

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Choosing the "right" SOP software goes beyond a simple decision; it's more of a strategic move with the potential to significantly impact an organization's productivity and growth trajectory.

The problem is, while technology has helped companies to create all sorts of SOP training programs, not all of them are meant to fulfill your business requirements.

While these programs are often labeled as "free sop training software," their premium features are normally gated behind a paywall.

Cost factor aside, even if you are looking to sign up for an sop writring software with the intention to pay as you go along, the program features may not have everything required to get your business going.

We understand that.

And for that reason, we have curated a list of programs that not only highlight different aspects of sop training software offerings, but also give you a wiggle room for as long as making an informed decision is concerned.

However, before we do that, let's take a gander at some of the common pain points associated with the "why" factor, which leads businesses to look for such solutions in the first place.

Common Pain Points & Reasons For Businesses To Look For Workflow SOP Training Tool

Here are the pain points, businesses face when they start searching for the best SOP training software.

  1. Cost Factor: The market is flooded with inspection software and management applications, each with its price tag. Affordability becomes a crucial factor in decision-making. Xenia stands out here, offering competitive pricing compared to competitors like Document360, and Trainual.
  2. Complexity and Learning Curve: The effectiveness of any software is based on user adoption, but a complex interface or steep learning curve can restrict teams' ability to adapt. 
  3. Customization and Flexibility: Businesses thrive on unique processes and workflows. A lack of customization options or inflexibility in software can pose challenges.

The 10 Best Sop Training Software In 2024 

Here's a quick look at some of the best online SOP training apps that you could possibly use in 2024 & beyond.

Our Top Picks
The Workforce Operations Platform for Frontline Teams
Good for online sop training and creation
Low code digitized solution for SOP creation

1. Xenia - Overall No. 1 Free Online Standard Operating Procedures Software For Businesses 

Deskless Workers Are Going Digital! Here Are 6 Stats That Say So

Introducing Xenia, a comprehensive Workforce Operations Platform designed to streamline processes and inspections.

With a powerful in-app SOP creation module, Xenia stands out in standardizing operations from various perspectives, while helping users to create tons of SOPs on the go. 

Although not exclusively labeled as an SOP training app, Xenia empowers frontline managers to utilize the integrated AI-powered SOP creation feature for efficient training.

How is this done?

Line managers can leverage the software's SOP creation module to develop and demonstrate processes and outlines, offering a unique training aspect to work order assignees. Doing so helps to not only create an SOP for any specific work order, but also trains team members, enabling them to replicate the process whenever it's required.

Moving on, users can seamlessly share generated links or export them in PDF format for offline access and sharing directly from Xenia's dashboard.

Overall, it is the Xenia best SOP software for small businesses, offering not only a Free Forever plan, but also different paid plans to help you get started today.

Key Features:

  • AI-Powered SOP Creation: Utilize an intelligent AI Assistant to streamline and automate the creation of Standard Operating Procedures (SOPs).
  • Process Guidelines: Develop comprehensive process guidelines within Xenia's SOP module, ensuring clarity and consistency in operational workflows.
  • Role Assignment: Easily assign roles and responsibilities to team members, facilitating efficient task distribution and accountability.
  • Seamless Sharing: Share SOPs effortlessly by generating links directly from Xenia's dashboard, promoting collaboration and accessibility.
  • PDF Export: Enhance offline access and sharing capabilities by exporting SOPs in PDF format directly from the platform.
  • Training Aspect: Empower frontline managers to use the SOP creation module as a training tool, bridging the gap between SOP development and workforce education.


  • Free Plan: Free forever includes tasks & work orders, template builder, public template library, internal chats, parent assets, and locations.
  • Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports,  template reports, sub-assets, and sub-locations.
  • Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
  • Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.

Feel free to Book a Demo.

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on

2. Coassemble

Coassemble, originally designed as a training platform, also provide SOP software for small business.

Ideal for small businesses, it effectively manages foundational documents like team charters

The tool's custom and templated modules enable team members to easily access essential procedural documents, uncomplicated checklists for collaborative work, and other crucial materials.

Key Features:

  • Pre-built Training Modules: New members easily grasp standard operating procedures and team knowledge.
  • Cohort-level Segmentation: Create checklists and modules aligned with user knowledge.
  • Flexible Permissions: Ensure precise access to SOPs for the right individuals.
  • Tech Stack Integration: Seamlessly integrate with existing tools for efficient task assignment.
  • Visual Emphasis: Engagingly implement standard operating procedures through visual elements.


  • Pro 10: $50/month
  • Pro 20: $120/month
  • Premium 20: $160/month
  • Pro Unlimited: Custom quote required

3. JobRouter

JobSelect Module | Keeping track and generating reports with JobRouter

JobRouter is a digital SOP training program that positions itself based on three core elements: process automation, document management, and data management. 

With these strengths, it appears well-suited to serve as efficient standard operating procedure software. 

It stands as a robust and adaptable low-code digitalization platform, empowering companies to automate and digitize a wide array of business processes. 

The software proficiently handles the complete lifecycle of documents, encompassing tasks such as creation, editing, approval, release, distribution, and refreshing.

Its seamless integration into existing systems and applications enhances its functionalities, providing a unified and efficient platform. JobRouter effortlessly connects with established systems to facilitate the export, processing, archiving, or transfer of data and documents, while also initiating new processes seamlessly.

Key Features:

  • Rapid Implementation: Quickly start using the tool within days with its fast and intuitive implementation.
  • Top-Notch Customer Service: Enjoy exceptional customer service tailored for both new and existing users.
  • Flexibility in Form Building: Construct forms and processes with flexibility, going beyond the graphical user interface for core template customization.


No Pricing Details Available. You have to ask for the quote via their website.

4. SweetProcess

standard-operating-procedure-template-39 - SweetProcess

SweetProcess stands out as a dedicated SOP training software, focusing on enhancing process monitoring, responsibility management, and task oversight. 

The software's objective aligns seamlessly with the core requirements of effective SOP software—building an accessible online operational manual. 

SweetProcess empowers users to create SOPs, streamline daily tasks, and minimize errors throughout the SOP creation and implementation stages. 

Key Features:

  • Effortlessly document procedures, policies, and processes with a user-friendly dashboard overview.
  • Facilitate SOP implementation through straightforward workflows and automated tasks for your team.
  • Establish a public or private knowledge base for seamless communication of critical SOP information.
  • Streamline communication and task assignments by setting up teams within designated user roles.
  • Access a variety of free templates for events, fire drills, compliance workflows, and more.


  • $99/month for teams with up to 20 active members
  • $5/month extra for every additional team member beyond that limit

5. Tallyfy

Features - Tallyfy

Tallyfy stands out as a valuable SOP software, that helps in the documentation and automation of various tasks within your organization.

Whether it's managing forms, approvals, onboarding processes, or client-facing tasks, Tallyfy has secured its position among the top SOP training software choices.

The software operates on a straightforward concept: consolidate your crucial SOPs into a unified system, establish blueprints for clear instructions, and then implement self-automating processes to ensure accurate execution every time.

Key Features:

  • No Coding Required: Tallyfy stands out by eliminating the necessity for coding, and making SOP enhancement accessible to all users collaboratively and straightforwardly.
  • Heightened Transparency: Every member of the organization benefits from increased visibility into SOPs and gains a comprehensive understanding of the platform's daily execution.
  • Swift Customer Support: Tallyfy provides fast and efficient customer support, aiding users in the customization of their SOP software platform through the Tallyfy platform.
  • Task Automation: Aligning task automation with your SOPs, Tallyfy transforms theoretical best practices into tangible improvements in daily work processes.


  • Tallyfy Docs: $5/month per user
  • Tallyfy Pro: $30/month per user

6. Lean Power

Lean Power

Lean Power is a workflow SOP training tool. It effectively transforms traditional paper and PDF work processes into digital formats and computer-based procedures.

This feature, alongside everything that the software has to offer, helps it to position itself as a valuable SOP training software, optimizing work instructions and contributing to labor and time savings. 

Key Features:

  • The desktop app enables offline work and operation outside the browser.
  • The streamlined digitization process is particularly effective in industries with legacy reliance on paper, like manufacturing.
  • Real-time monitoring and analytics provide insights into how teams practically implement SOPs.


No pricing plan is available, you can contact them and ask for a quote. 

7. Way We Do

Purchasing Process using Way We Do's Activated Checklist - YouTube

Suited for large organizations, franchises, and multi-location businesses, the Way We Do software addresses the challenges of communicating SOPs effectively. Its features encompass a range of capabilities, from integrated support for videos and presentations to the handling of complex flowcharts.

Key Features:

  • Utilize ready-made SOP templates to streamline the creation of your SOP library.
  • Leverage acceptance workflows for organizational leaders to approve new SOPs, ensuring team members have read and understood the content.
  • Activate checklists for both new and existing team members to track training progress and required readings.
  • Benefit from a personalized dashboard displaying checklist items, pending tasks, and new SOPs for easy access and familiarity.


  • Entry: $99/month per 10 team users
  • Enterprise: Contact for pricing

8. Trainual

Trainual functions as knowledge transfer software with a primary focus on both new and continuous employee training. It serves as a virtual and interactive training manual, offering a platform for sharing crucial organizational knowledge. Also, Trainual can be effectively utilized as SOP software. 

Key Features:

  • Intuitive processes seamlessly convert existing SOPs into step-by-step training documentation for teams.
  • Role assignments efficiently handle ownership of individual SOPs and training responsibilities.
  • Easy embedding of external content, including PDFs, GIFs, and videos.
  • Extensive integration library with tools like Loom, Slack, and various project management software.


  • Train: $8/month per user
  • Scale: $12/month per user

9. ProcessKit

ProcessKit | Agency Process & Client Management Software

ProcessKit, tailored for agencies, simplifies onboarding for those dealing with external clients.

The software specializes in creating SOPs dedicated to onboarding new clients and streamlining processes for agencies and similar businesses.

Key Features:

  • Quick start with straightforward client onboarding process templates
  • Customizable workflows with conditional logic for tailored situations without sacrificing automation
  • Intuitive Kanban view for easy tracking of multiple client onboarding processes
  • Task delegation involving various team members in executing onboarding SOPs


  • One Plan: $49/month for up to 3 members.
  • $19/month for each additional member
  • Unlimited guest accounts such as agency contacts. 

10. Dozuki

Dozuki - YouTube

Dozuki simplifies manufacturing processes with industry-specific Workflow SOP training tools, determining the survival or failure of organizations in the manufacturing sector.

Key Features:

  • Robust guide creation process adeptly handles complex technical documents in manufacturing.
  • Scalable training programs seamlessly extend SOPs into field applications.
  • Integrated translation features cater to multinational organizations, ensuring SOPs are accessible abroad.


The pricing plan is not displayed, person can ask for a quote as per their requirements. 


SOPs are critical for maintaining high performance, safety, and regulatory compliance in businesses.

However, the process of creating, documenting, and distributing SOPs can be overwhelming for many business owners, leading to unclear documentation and potential risks for the company. 

To address this challenge, SOP training software has become a necessity. These programs simplify the creation and management of SOPs, ensures the team's knowledge, and facilitates task tracking. 

Xenia's AI SOP module stands out as a top choice, providing comprehensive features for standard operation procedures creation and customization, and training.

SOP Training Software FAQS

What is SOP software?

SOP software, or Standard Operating Procedure software, is a digital tool designed to create, manage, and streamline standard operating procedures within an organization. It helps ensure consistency, compliance, and efficient workflow processes.

What does an SOP look like?

An SOP typically includes a set of step-by-step instructions, guidelines, and protocols that outline how specific tasks or processes should be carried out in a standardized manner. It often features clear descriptions, visual aids, and details to facilitate easy understanding and implementation.

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