8 Best & Free Digital Inspection Software in 2024

Published on:
February 27, 2024
Read Time:

Equipment inspection plays a pivotal role in the construction industry, making it indispensable when it comes to completing projects safely and efficiently.

One of the most significant costs incurred by any business is related to equipment maintenance. 

Sign up to get expert articles, guides, tips, and inspiration straight to your inbox.
You're in! Look out for our emails in your inbox.
Oh no! Something went wrong while submitting the form.

The global market for Digital Inspection, estimated at US$24.2 Billion in the year 2022, is projected to reach a revised size of US$39.2 Billion by 2030, growing at a CAGR of 6.2% over the analysis period 2022-2030.

On-site equipment needs to be inspected regularly, or else it can malfunction or break down. Moreover, regular inspections also ensure that the equipment is in good working condition and meets safety standards.

Regular inspections through free digital inspection software also ensure that projects are successfully completed on schedule and with peace of mind, knowing that the equipment is in good condition.

Our Top Picks
The Workforce Operations Platform for Frontline Teams
Link Inspect Pro
Good for multi-sized businesses
Centralized digital inspection solutions for different industries

1. Xenia - Overall No. 1 Digital Inspection App For Businesses

5 Best Mobile Facility Inspection Apps For Businesses In 2024

Topping our list as the no.1 digital inspection app for businesses is Xenia.

As a dedicatd mobile-first solution, platform effortlessly blends seamless functionality into your daily safety operations by integrating daily safety measures, inspection management, and compliance assurance through various features.

With an equipment-centric design in mind, it boasts a user-friendly interface that is compatible with multiple devices like phones (both iOS and Android), tablets, and desktops to streamline equipment inspections and foster a secure work environment.

Users can create customized checklists for detailed inspections, monitor and analyze inspection data, and generate and create comprehensive reports on the go. 

So, for anyone looking for an all-in-one inspection management powerhouse, Xenia is your go-to choice for the best inspection photo app to prioritize and address equipment safety concerns promptly.

On opt of that, maintaining a key focus on completing tasks efficiently rather than dealing with the aftermath of potential accidents is part of the unique values that Xenia strives to aim for through a multitude of digitzed solutions.

Key Features 

  • SOPs & Checklists: You can quickly create Data logs, feedback surveys, incident reports and more with Xenia's Operations Template Builder.
  • Smart Inspections: Build inspections with steps that trigger actions based on Pass / Fail, Multiple Choice, Numeric, etc.
  • Incident Reports: Create extensive incident reports, Hazard reports, and Near-miss reports compiled in a log book.
  • Team Training: Stay trained with safety agendas, onboarding checklists, SOPs to ask questions, stay Informed, and solve problems.
  • Performance Reports: For quick and accurate reporting, all work in Xenia is safely kept on the cloud. Xenia provides analytics dashboards that are ready to use.


  • Free Forver Plan: For up to 5 users with access to all the basic features.
  • Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports,  template reports, sub-assets, and sub-locations.
  • Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
  • Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations. 

Feel Free To Book a Demo

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on

2. Link Inspect Pro

No photo description available.

Get a cloud-based digital inspection checklist app that equips businesses with the best inspection tools. Keep your team of inspectors in check, perform offline inspections, and render customized, branded reports with images. 

Choose from an unlimited number of custom templates with mandatory fields and pictures.

The best part is that all your data is safe, secure, and always live with Amazon Web Services.

Create interactive reports and add photos, label them with arrows or circles, and add descriptions to improve the final report. Perform your investigation while offline, and the data will sync instantly when you reconnect.

You will never lose data and can review it at any place.

Key Features 

  • Asset Tracking: Quickly add assets to the inspection workflow and get a detailed view displayed on the final report.
  • Reporting: Create customized, sleek reports that can be delivered to the client before you even leave the site.
  • Asset History: Create and view Asset inspection histories for both you and your client to track its history and upkeep.
  • Report Summary: Mark questions and pictures as important while conducting and completing the inspection or later when reviewing the inspection details
  • Quote Verbiage: Create a bespoke quotation template for your organization or one for each kind of inspection. Customize the language to reflect your own brand.


  • Free Plan: You get the following features: Unlimited users, unlimited revisions, customizable templates, and three free inspections.
  • Premium Plan: Starting at $20/month, you get three free inspections, unlimited users, customizable templates, premade templates for different industries, and unlimited revisions.
  • Custom Plan: For a custom quote, you get unlimited users, volume discounts, customizable templates, and unlimited revisions.

3. SnapInspect

Snapinspect Free Demo

It rounds up as a versatile inspection solution packed with a range of features, including buildings, apartments, vehicles, and equipment. 

SnapInsect can help you generate engaging and effortless reports that can be accessed through smartphones or tablets.

The interactive dashboard presents a holistic picture of job opportunities, service fees incurred, and important assessment records, which allows for making prudent decisions.

Users can also take actions right from the interactive dashboard, which makes work easy for them. Communication on the platform is made possible by creating personalized messages that can be addressed to the tenants as well as the contractors in every stage of operations. SnapInspect also includes inspection notices and resolves maintenance issues.

Key Features 

  • Interactive Dashboards: View your vacancies, maintenance costs, and geography-specific and critical inspection data.
  • Auto-Messaging: Create customized messages to be sent out to contractors and tenants for each stage of operations.
  • Go Digital: Trade your pen and paper inspections in for a mobile inspection solution. Curate comprehensive reports every time by using SnapInspect.
  • Become More Mobile: Access your data anywhere, anytime, using iPhone, iPad, or Android offline or connected to the web.


  • Pricing starts from $79 to $199

4. Inspect Point

Inspect Point Pricing, Alternatives & More 2023 | Capterra

Inspect Point is your guide to achieving greater efficiency, more contracts, and taking your inspection business up a notch. Bid your pen and paper farewell – our user-friendly platform will ensure that you carry out more inspections with ease. 

Inbuilt NFPA forms have made time management easier and made users follow up with current NFPA inspections like NFPA 10, NFPA 13, NFPA 20, NFPA 25, and NFPA 72.

Provide a professional touch for your clients through branded inspection reports on the Inspect Point platform. 

Also, it allows you to record deficiencies and schedule follow-ups electronically. In this, we provide you with the necessary means to grow and upgrade your inspection business.

Key Features 

  • Scheduling: Save time in the office and the field with intuitive tools that make it easy to optimize technician scheduling.
  • Proposals: Easily build detailed, professional proposals that get you paid faster.
  • Work Orders: Document, quote, and repair deficiencies or perform emergency service work in our all-in-one platform.


  • Silver: Starting at $109/Tech/Month (Billed Annually), you get a minimum of 2 techs, unlimited backend users, deficiency management, and email support.
  • Platinum: Starting at $159/Tech/Month (Billed Annually), you get a minimum of 2 Techs, unlimited backend users, deficiency management, sales proposals, work orders, premium email, and phone support, and API and integration ready (additional charges may apply).
  • Gold: Starting at $139/Tech/Month (Billed Annually), you get a minimum of 2 techs, unlimited backend users, deficiency management, sales proposal, and premium email support.

5. Safetymint

Safetymint | Software Reviews & Alternatives

Safetymint supports forward-thinking businesses in meeting today's ever-increasing safety requirements by replacing traditional pen-and-paper techniques with a highly collaborative digital solution. 

Manage all site safety tasks in one location to guarantee safety and compliance on your site. This software is ideal for the construction, industrial, and hospitality sectors.

Key Features 

  • Inspection Schedule: Build and adapt inspection checklists and templates quickly and easily to fulfill your construction safety requirements and other industry regulatory standards.
  • Access Inspection Data Anywhere: Record site inspections from distant areas without an internet connection, recover data instantaneously from any linked device, and improve data exchange by using the cloud database.
  • Cloud-based System: Available both on the web and mobile and is hosted securely on Amazon AWS with 99.99% uptime availability.


  • 14-day free trial, add up to 50 Users


National Safety Month - March 2021 | ASK-EHS - YouTube

ASK-EHS has hundreds of active customers from industrial settings who are using the platform's digital site inspection solutions as a multifeatured service. 

The platform can additionally be set up to meet specific business requirements, such as simplified job automation and site safety procedure implementation.

This tool is best suited for construction teams of all sizes.

Key Features 

  • Mobile App: For an on-field inspection, it might be difficult for the inspection team to access and utilize the web application owing to a distant site location or site location that is not inside the premise of the web application's local network connection.
  • Incident Accident and Near-Miss Management: Report an accident or incident or a near-miss. On-the-field reporting with live photo attachments.
  • Safety Observations: Push notifications on your Observation Mobile App


  • 14-day free trial, add up to 50 Users

7. vHive

Digital Twins for Efficient Tower Management: NEXSYS-ONE and vHive Deliver  an Integrated Solution | Fierce Wireless

Looking for a drone technology software that offers complete 360 degree view of facilities from a digital inspection point of view?

We've got vHive!

It's a software solution for site and field inspections that enables businesses to use drone hives to produce digital twins of different kinds of assets and assist field people in checking sites from the ground. 

Using vHive, you may simplify continuous inspections, comply with safety and regulatory rules, and save expenses connected with site operations. This tool is ideal for businesses that want to use autonomous drone hives.

Key Features 

  • Smart Insights: Direct impact on revenue through better insights into field assets
  • Operational efficiencies: Time, cost, and resource saving. Improved employee safety by sending drones to perform dangerous tasks instead of humans
  • Powerful Analytics: We enable corporate clients to digitize their assets and create digital twins that can be used to view, analyze, simulate, and enhance assets and processes over time.


  • For pricing: Get a Quote

8. Construction Inspector

Imfuna Construction Inspector | Digital Property Inspection Reports

Construction Inspector helps in the unification of site inspection procedures, the recording of problems, and the identification of issues that need care. 

Similarly, with this construction site safety inspection software, you will be able to preserve efficiency, dependability, consistency, and transparency. This software is ideal for home and business builders.

Key Features 

  • Expedited Reports: Perform side-by-side progress inspections on your mobile device and produce side-by-side comparison reports to demonstrate improvement to all stakeholders.
  • Unifies Process: Enables you to efficiently record deficiencies, flag items needing attention, and assign a trade.
  • Built for Inspection: Built to monitor the progress of building for the home or commercial builder, developer, design expert, contractor, or project manager.


  • Free version: Non
  • Pricing: Details unavailable (free trial available)

Benefits of Free Digital Inspection Software

1. Employee Safety

Placing on-site health and safety at the forefront of your operations is crucial when it comes to industries involving heavy machinery, such as construction. 

According to OSHA, there were 2.61 million nonfatal workplace safety incidents in 2021. These incidents include slips, trips, falls, illnesses, and other nonfatal injuries. A total of 5,190 fatal workplace safety incidents were recorded in 2021.

Frontline workers face inherent risks such as machinery, making equipment inspections and preventative maintenance essential. In today’s age, digital inspections have revolutionized how businesses proactively handle risk mitigation while enhancing employee safety.

Another benefit of employee safety through free digital inspection software is that it directly translates into the reduction of financial problems such as lost work time, the cost of rehiring, paying out premiums on insurance, fines, and legal liabilities associated with workplace injuries.

2. Reduced Ownership Costs

Given the significant financial investment required for heavy machinery, it is crucial to protect that investment and maximize returns. Regular digital inspections and scheduled preventative maintenance contribute to lowering ownership costs. 

It makes sense for any business to prioritize protecting its investment and maximizing returns. Long-term profitability, maximized ROI, and cost-effectiveness can be achieved by extending the lifespan of equipment.

Since heavy machinery is a significant financial investment, it’s a smart financial move to invest in an inspection tracker for the timely identification of equipment issues through daily inspections, which allows for prompt maintenance and reduces the overall cost of ownership. 

3. Reducing Downtime

Worksite productivity is heavily affected by untimely equipment breakdowns and malfunctions. This not only affects the efficiency of a business but also disturbs project schedules and negatively impacts a company's reputation. 

Besides significantly increasing project costs, project downtime also affects client confidence and the likelihood of repeat business. 

Conducting extensive digital inspections through the best digital inspection app allows businesses to proactively approach potential issues, allowing for timely maintenance and minimizing the risk of unexpected failures. 

Having this proactive approach ensures uninterrupted workflow, safeguards project timelines, and preserves a company's reputation for reliability

Final Thoughts

Equipment inspections are vital to the operations of industry, safety, and efficiency, as compliance with applicable regulations depends on it.

On this note, having a free digital inspection software comes off as a quicker and more precise solution that's way better than regular pen inspections.

These programskeep an electronic record and show in real time what is needed for maintenance. 

Companies can guarantee that their equipment is in the best condition, which is safe for operation, and with minimum operational cost through implementing a digital equipment inspection app and preventive maintenance programs.

Frequently Asked Questions

What is Digital Equipment Inspection?

Digital equipment inspection is the process of using digitalized methods such as mobile devices and cloud technology for the maintenance and monitoring of equipment.

This process streamlines inspection processes and ensures accurate, efficient and cost-effective inspection results.

In this case, having a digital equipment inspection app renders itself as a way to perform comprehensive data analysis on the condition of the equipment and hands-on testing.

What is Asset Inspection Software?

Asset Inspection is an extensive process that includes surveying or assessing the physical condition of an asset.

It is carried out in order to record data about the life-cycle of a particular asset, including its efficient usage and how it can be effectively managed. 

Asset Inspection Software, in simple terms, is specialized free inspection software used for the purpose of automating inspections; it is beneficial in various aspects of asset management, including identifying the location of equipment and moveable assets such as forklifts or other equipment.

Mobile devices can be used as part of the inspection software in order to streamline operations and to receive real-time information on the assets.

What Types of Inspections Can Be Conducted Using Asset Inspection Software?

Various industries can utilize asset inspection software for multiple types of inspection, including quality inspections, property inspections, asset inspections, and equipment inspections.

This shows how versatile inspection softwares can be when it comes to their digital inspection application. Moreover, features like checklists, templates, photo capture, real-time collaboration, reporting, and analytics make them all the more efficient. 

Which Best Digital Inspection App Offers a Free Trial?

There are not many digital inspection apps out there that offer a free trial or a free forever plan for that matter.

However, Xenia stands out as one of the best digital inspection app that offers a free completely free forever plan with support for up to 5 users and access to all the basic features.

Moreover, Starter plan, introduced at $99 / month includes addition of up to 15 team members. Similarly, the Premium Plan, starting at $199 / month is dieal for up to 15 users with unlimited access to all the core features.

Unify Operations, Safety and Maintenance
Unite your team with an all-in-one platform handling inspections, maintenance and daily operations
Get Started for Free

Latest Articles

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

Illustration for empty FAQ section.
No FAQs Found

Looks like there's no data available in our FAQ section at the moment.