9 Best Quality Control Checklist Apps For Businesses In 2024

Published on:
May 7, 2024
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Quality control is like a guardian for businesses, making sure that what they make or offer meets the high standards they set. 

It's like a guarantee that products or services won't have mistakes and will always be good. It is crucial for building trust, having a good reputation, and making sure customers are happy.

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Here are some key factors of quality control: 

  • Consistency: Keeping everything the same, so every product or service is equally good.
  • Accuracy: Being very careful to make sure things are right and there are no mistakes.
  • Efficiency: Doing things in the best way to save time and resources and make more of what people want.
  • Compliance: Following the rules and standards set by the industry to make sure everything is legal and safe.
  • Customer Satisfaction: Making customers happy by giving them what they expect or even more.

Best Quality Control Checklist App(s)

Let's take a quick look at some of the best quality control checklist apps that are available for free online.

Our Top Picks
The Workforce Operations Platform for Frontline Teams
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Ideal for small to medium businesses
Open source platform for wide range of businesses

1. Xenia. No. 1 Best Quality Control Checklist App

Xenia, a frontline workforce management solution, provides excellent quality control features for the manufacturing industry. It offers a range of benefits, including increased safety, improved quality assurance, streamlined asset inspections, and regulatory compliance.

Say goodbye to the risks associated with outdated systems. Xenia's digital workflows eliminate the possibility of human errors by ensuring accurate data input, tracking, and reporting throughout your production processes.

This user-friendly platform allows you to easily schedule and conduct regular manufacturing plant inspections, create customizable quality control checklists, monitor outcomes, and generate detailed reports on both desktop and mobile devices.

For enhanced collaboration, use the in-app share option to distribute Standard Operating Procedures (SOPs) among team members, create downloadable PDF files for printing, and vice versa.

Key Features

  • Inspections and Audits: Schedule audits and assign action items to team members.
  • Checklists: Get started with ready-made templates. Xenia template offers a wide variety of templates customizable for every industry, business, and team.
  • Compliance Tracking: Stay proactive with automated compliance tracking, assigning tasks, setting schedules, and ensuring adherence to safety standards. Attach instructional images, videos, or notes for better understanding and maintaining high safety standards.
  • Incident Reporting: Swiftly report safety incidents using Xenia's mobile app. Capture photos and notes for each incident, ensuring accountability with time and geo-stamping.
  • Corrective Actions: Optimize safety inspections with instant tasks generated from safety violations. View corrective action data in inspection reports for easy auditing and accountability.
  • SOP & Document Management: Effortlessly create new SOPs and safety policies with Xenia's AI assistant. Store policies, along with videos, photos, or files, securely in a cloud-based data center accessible anywhere, anytime.
  • Analytics & Reporting: Create comprehensive reports with various charts to focus on specific project sections, highlighting areas that are functioning well and those that need process improvement.


  • Free Forever: Free for up to 5 users, alongside access to all the basic features!
  • Starter: $99 / month for 15 users, with access to core features and functions
  • Premium: $199 / month for 15 users with access to all the core features, additional perks and advanced functionalities
  • Custom: Need something tailored to your organization? Contact Now

Feel free to Book a Demo!

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on

2. GreenLight Quality Control 2

Greenlight Quality Control 2 is an exclusive mobile quality control app designed to serve as a centralized hub for companies and stakeholders. 

It ensures easy and instant access to quality control information. Users gain full visibility into their site's performance, supplier performance, and real-time production status. Greenlight Quality Control 2 is ideal for facilitating seamless coordination between a company and its stakeholders.

Key Features

  • Product Specifications Overview: Easily view product specifications in a user-friendly format.
  • Photo Attachments Support: Enhance communication by attaching photos related to quality control processes.
  • Unified Logging for Shipping and Quality Issues: Streamline processes by logging shipping and product quality issues in one convenient location.
  • iPad Compatibility: Enjoy the flexibility of using the app on iPads for added convenience.


  • Free for Android and iOS (Contact Greenlight for more info)

3. Odoo

Odoo stands out as a versatile and open-source software solution, serving multiple purposes and excelling as a quality control app. 

What makes Odoo unique is its flexibility, allowing users to choose dedicated apps and integrations based on their specific needs.

It is particularly beneficial for manufacturers engaged in product maintenance, inspections, and parts approval, ensuring they meet the company's set standards. Odoo is especially well-suited for businesses in the manufacturing and related industries.

Key Features

  • Customizable Alerts: Receive alerts tailored to your preferences for effective quality control management.
  • Quality Control Plans: Implement quality control plans to dictate when and where inspections should take place.
  • Integration with Other Odoo Apps: Seamlessly integrate with Odoo's suite of manufacturing, purchase, and inventory management apps for a comprehensive business solution.


  • The first app is free. Succeeding apps start at $6 per app, per user, per month. Integrations begin at $12 a month each.

4. Produce Pro

Produce Pro is a go-to Enterprise Resource Planning (ERP) app designed for industries dealing with produce and perishables. 

Specifically tailored for the food and agriculture sector, the Produce Pro QC App serves as a quality system that simplifies the product and inventory inspection process.

Produce Pro's QC App simplifies paperwork, digitizes processes, and ensures efficient quality control for businesses in the food and agriculture industry.

Key Features

  • Dashboard Visibility: Instantly view the receive time and inspection status of food items on a user-friendly dashboard.
  • Color-Coded Status: Easily interpret statuses through color-coded indicators for quick reference.
  • Product Inspection Screen: Access an inspection screen for each product on the list, allowing the recording of quality control values. Managers can customize these values based on established quality standards and systems.
  • Automated Reminders: Receive automated reminders for future inspections, especially for products that have been shelved for an extended period.


  • To get the QC App, you must first have the Produce Pro Core ERP software. The Produce Pro Core ERP software’s price will depend on the organization’s needs (has a free trial)

5. Qualio

Qualio stands out as a quality management system designed for professionals in science-related fields like medicine, biotechnology, and pharmacy. 

With Qualio, managers can seamlessly organize documents online, train employees on maintaining quality standards, and ensure product and service compliance with international standards such as ISO 13485, ISO 14971, and the Medical Device Single Audit Program (MDSAP). 

It is particularly beneficial for those working in life sciences and related industries.

Key Features

  • Document Sorting Filters: Easily sort through documents using filters for efficient organization.
  • Role Assignments: Assign different roles to team members, streamlining collaborative work on documents.
  • Risk Management Tools: Utilize tools and options for effective risk management within the system.
  • E-Learning Modules Storage: Store e-learning modules directly within Qualio, enhancing accessibility for team training.


  • Contact Qualio team for latest pricing plan updates

6. Process Street

Automating workflows has never been easier than with Process Street, a robust operations management platform.

With its help, businesses can design, monitor, and enhance routine procedures with the use of user-friendly checklists. 

Process Street is a must-have for companies aiming for operational excellence because of its features that boost efficiency, accountability, and cooperation, such as AI-generated workflows and conditional logic.

Key Features

  • Checklist automation: Develop and implement automated dynamic checklists for routine tasks
  • Conditional logic: Integrate response-based conditional logic into process customization
  • Custom workflows: Assist team members in working together on projects and procedures
  • Integration capabilities: Integrate with an extensive range of tools and apps with ease
  • Task assignment: Assign and track responsibilities within processes
  • Data collection: Collect and save information using checklists' built-in forms
  • Reporting and analytics: Use analytics to gain an understanding of process performance


  • Startup: $100/mo
  • Pro: Starting at $1,500/mo billed annually
  • Custom: Pricing to be determined based on your specific requirements

7. SafetyCulture

When it comes to quality control, SafetyCulture is an app that QC managers can rely on for assistance at every stage.

With SafetyCulture, you can quickly and simply transform existing paper checklists or spreadsheets into mobile-ready inspection forms.

This way, you can be sure that all of your inspectors are using the same template. Everyone on your quality control team can stay on the same page without the need for paper documents when they use digital quality control templates and can see the progress of each operation.

Another way to be sure you won't lose any essential documents is to back up your digital checklists to the cloud. With SafetyCulture, you can automate the process of saving inspection reports in their safe cloud storage. This will help you meet regulatory criteria and standards including GMP, ISO 27001, ISO 9001, and ISO 13485. 

Key Features

  • Checklists and Inspection Forms: View changes in checklists and inspection forms in real-time
  • Integration of Temperature and Weather Sensors: Seamlessly integrate sensors for accurate, real-time temperature and humidity readings accessible on any device.
  • Corrective Action: Quickly identify and address quality control issues to maintain product standards and operational efficiency.
  • Automated Scheduling and Report Delivery: Streamline inspection scheduling and report delivery processes with automated workflows.
  • Export Inspection Forms: Easily export completed inspection forms in PDF or Word formats or share them via accessible links for collaboration and documentation.


  • Free: $0/ user/Up to 10 users
  • Premium: $24/seat/month Premium when billed annually
  • Enterprise: Ask the vendor

8. Nestforms

One software that can double down quality controll is Nestforms, which is a survey app. Managers in charge of quality assurance for businesses can employ Nestforms to poll clients and workers about their experiences with the company's offerings. 

Nestforms allows users to save the replies online and retrieve them at a later time. Getting immediate feedback from users makes this app ideal for quality control surveys and inspections.

Key Features

  • Checklists: Utilize customizable checklists for streamlined task management and quality control
  • Save GPS Coordinates: Capture and store GPS coordinates to precisely track locations associated with tasks or inspections
  • Offline Capability: Work seamlessly without an internet connection, ensuring productivity even in remote or offline environments
  •  Multi-User Functionality: Allow multiple users to collaborate on the same form simultaneously, enhancing efficiency and collaboration
  • Customizable Email Notifications: Tailor email notifications to specific preferences and requirements, ensuring timely communication and follow-up


  • Contact the vendor for pricing.

9. Axonator

Give your quality team the authority they need to better oversee, arrange, and operate your quality control procedure. Effortlessly create checklists, carry out inspections and audits, capture images and videos, and instantly exchange data.

Conducting quality inspections and audits no longer requires the use of spreadsheets and documentation. Digital checklists for quality control by Axonators are accessible online and can be used on digital clipboards, smartphones, or tablets. Process inspection reviews, data collecting, quality assurance, and asset and equipment inspections should all be digitalized. Make a variety of audits, including GMP, ISO, Gemba, and manufacturing floor walk-throughs, easier to conduct.

Key Features

  • Digitize Quality Inspections: Use tablets or mobile apps for digital data collection during quality inspections, capturing product details, images, measurements, and inspector information conveniently.
  • Store Quality Records: Centralize and securely store all quality control records in the cloud, accessible with a single click for easy retrieval and reference.
  • Report Quality Issues: Automate the generation of reports, alerts, and escalations to promptly address identified quality issues in real-time, ensuring proactive quality management.


  • Basic Plan: Free (up to 5 users)
  • Pro Plan: $40/month (5 users)
  • Enterprise Plan: $70/month (5 users)

What is a Quality Control Checklist?

A quality control checklist is like a to-do list that helps businesses check if their products or services are really good.

It's like a guide with specific points to look at, making sure everything meets the standards they've set. It helps find and fix any problems early on and keeps everything consistently good.

Key Components of a Quality Control Checklist

  • Product Specifications: Clear rules about how each product or service should be.
  • Inspection Criteria: Specific things to check to make sure everything is up to the mark.
  • Checkpoints and Procedures: Step-by-step guide on what to do to check everything properly.
  • Documentation: Writing down what is found and fixing any problems.
  • Scalability: Making sure the checklist works for both small and big amounts of products or services.

Using a quality control checklist is like having a plan to make sure everything is always good.

It covers all the important things and helps businesses deliver products or services that people can trust. It's like a recipe for success, making sure everything is right and customers are happy.


Quality control software is crucial for businesses as it ensures safety, efficiency, and compliance in manufacturing.

The problem is that there's an abundance of quality control checklist applications online, creating a diluted effect for buyers. For the best decision making process, we recommend going on a trialing spree to evaluate each app through a free account.

Once you have found the right QC app online, there's no harm in switching over to a paid plan.

Good luck!

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