6 Best Mobile CMMS Software In 2024

Maintenance
General
Published on:
March 15, 2024
Read Time:
14
min

Managing maintenance activities can be a challenging task that involves keeping track of repairs, inventory, and equipment condition. Inefficient management can lead to equipment breakdowns, safety hazards, and other costly problems.

Computerized maintenance management system (CMMS) software automates maintenance tasks, tracks inventory, and schedules repairs, helping businesses save time and money while keeping their equipment in top condition. Let's look at the options available in 2024.

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What Is a CMMS?

Also known as a computerized maintenance management system, a CMMS is a digital platform that streamlines and simplifies:

  • Work order management
  • Safety and quality inspections
  • Preventive maintenance
  • Process standardization
  • Asset and parts management
  • Analytics for decision making
  • Reports for compliance

CMMS platforms differentiate from each other in a few key areas:

  • Feature set breadth
  • Cost and pricing model
  • Design, ease of use and implementation

While some legacy software is only available on premise via desktop computers, most companies have evolved to a software as a service business model with a cloud based product available on both desktop and mobile.

The overall trend is leaning toward the mobile aspect these days, and the functionality between vendors can vary greatly in this regard. According to a recent survey by ‘Software Advice’ on the use of mobile CMMS software, 43% of the respondents said that mobile CMMS solutions significantly help frontline workers and managers to improve their efficiency.

5 Best Mobile CMMS Software In 2024

Our Top Picks
#1
Xenia
The Workforce Operations Platform for Frontline Teams
#2
NexGen
Robust CMMS With Asset Management Capabilities
#3
MaintainX
Centralized Workforce Management Solution

1. Xenia - Overall No. 1 Best Mobile CMMS Software

Xenia is a facility maintenance and frontline workforce management program with a dedicated desktop and mobile application to solve a wide array of use cases across maintenance, operations and people management.

Xenia can handle process standardization, work order management, preventive maintenance, inspections, meter logs, and basic asset management with a seamless mobile experience. With integrated chats and flexible tools Xenia supports other frontline teams such as housekeeping, sales, customer service, security and more.

Xenia is a lightweight solution to offer core CMMS functionality at a much more affordable price point than competition. In fact, Xenia is less than 50% of the monthly cost of other CMMS services.

Key Features:

  • Work order management and preventive maintenance with template attachments
  • Public template library with hundreds of checklists, logs, inspections and SOPs
  • Template builder for process customization and continuous improvement
  • Attach unlimited images to work orders for transparency
  • Detailed data tracking and easy report organization and exports
  • Internal chats integrate with work orders for accountability and teamwork
  • Locations feature to designate and monitor work at different site-wide areas
  • Easy to use and low implementation risk

Pricing:

  • Free Forever Plan: Starting at $0 for up to 5 uesrs
  • Starter Plan: Starting at $99 per month for first 15 users
  • Premium Plan(*Best Value): Starting at $199 per month for first 15 users and unlimited access to core features
  • Custom Plan: Contact for more details

Get a Free Demo Today!

Rated 4.9/5 stars on Capterra
Free Version:
Pricing:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Pricing:
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on
NEXGEN Asset Management Software

2. Nexgen

NEXGEN is a robust computerized maintenance management system (CMMS) integrated with cutting-edge asset management planning capabilities. As a result, operational efficiency increases, asset performance becomes easier to comprehend, and a robust risk analysis produces prioritized repair.

This CMMS tool offers actionable insights and foresight to effect meaningful, strategic change through lifecycle planning and risk mitigation across the organization. Using NEXGEN’s enterprise-wide asset management software, users can capture and manage every aspect of the asset inventory, create a compelling maintenance program, and prearrange maintenance funding through criticality and risk.

NEXGEN CMMS is a vital tool for asset managers in safeguarding budgets, turning risk into growth, and blowing up silos with its strategy-led solution.

Also Read:

Key Features:

  • Predictive maintenance
  • Intelligent risk analysis
  • End-to-end asset inventory
  • Asset condition assessment
  • Compliance and safety audits and inspections
  • Comprehensive asset management planning
  • NEXGEN Mobile
  • Contractor Portal
  • Backflow module
  • NEXGEN 311

Pricing:

  • Free Trial
  • Quote-based plan
MaintainX Reviews, Pricing & Ratings | GetApp NZ 2023

3. MaintainX

MaintainX offers all the functionality of Xenia’s platform, plus some additional functionality such as asset management and parts inventory modules, IoT sensors, and improved data analysis dashboards. However, to get these features, businesses need to at least be on the premium pricing plan ($40 per user per month).

Their free and $10 per user per month plans have very low data storage and image attachment limits that are easily hit by any regular business use. In comparison with other CMMS solutions with similar offerings, MaintainX’s $40 price point is reasonable and offers good value for money.

The company recently launched ‘Maintain 3.0,’ a much-needed update for mobile device users who wish to receive real-time insights from the field. Some of the main features of the mobile version of this app are listed below:

Key Features:

  • Work order management
  • Preventive maintenance calendars
  • Asset management
  • Parts inventory and cost tracking
  • Internet of things sensors and live meters
  • Advanced data models and analytics
  • Maintenance and inspections audit management
  • Collaboration through in-app messaging system

Pricing:

  • Basic: Starting at $0 per user/month. Free forever. For small teams who have a requirement to record and monitor work orders digitally.
  • Essential: Starting at $16 per user/month. Designed for teams in need of simplified, expedited preventative maintenance.
  • Premium: Starting at $49 per user/month. Smarter processes and a better understanding of asset dependability, parts inventories, and buying can improve efficiency.
  • Enterprise: Quote-based. Security and control features that allow for the scalability of maintenance, safety, and operational excellence across several locations.

3. Upkeep

Upkeep is a cloud-based solution that streamlines the asset maintenance and management process for small, mid-sized, and large-scale businesses.

It is a robust and powerful platform that can provide a detailed view of asset health.

Maintenance teams can use Upkeep as a tool to manage their daily maintenance life cycle activities, optimize asset vs. cost utilization, and gain insights into the ongoing performance data reports. This tool is available on desktop and mobile devices, alongside a robust cloud data backup policy where remote access to the app is guaranteed from anywhere in the world.

Compared to MaintainX and Xenia, Upkeep is a more powerful, albeit more expensive solution for maintenance management. Their features work great for large companies with many assets and loads of data that require AI driven data models to identify opportunities for improvement.

Key Features:

  • All core CMMS features from work orders to inspections
  • Advanced work order request and planning on the go
  • Purchase order and invoice management are available on mobile devices
  • Communicate effortlessly through unlimited messages
  • Consistent data synchronization and auto-updates between mobile and desktop app

Pricing:

  • Lite: Starting at $20/month per user. Includes procedures for teams who want to keep tabs on assets and develop basic preventative maintenance plans.
  • Starter: Starting at $45/month per user. Best for teams striving to construct robust preventative maintenance systems by gaining insight into machine status and workforce.
  • Professional: Starting at $75/month per user. Departments that need to use insights and analytics to boost maintenance growth and productivity.
  • Business +: Request pricing. Organizations that are prepared to gather maintenance and operations data in order to handle numerous locations and system customization.

4. Fiix

Fiix is a CMMS (computerized maintenance management system) platform developed by Rockwell Automation.

It allows businesses to analyze their equipment, create work orders and track the progress of those work orders. Fiix also comes with many features to help organizations streamline their operations including work order management, preventive maintenance, inspections, audits and asset management.

Fiix offers AI driven analytics that guarantee uptime of 99.5% on all equipment covered under their service agreement. Their data security is top notch, with Soc 2 Type 2 compliance and regular cloud data backups. Their platform even has in-app training videos to help with onboarding.

Key Features:

  • Offline mode enables work completion without an internet connection
  • Real-time mobile and desktop synchronization for workflow streamlining
  • Preventive maintenance with nested scheduling
  • Multi-asset work orders
  • Asset and parts management
  • E-signature support (enterprise)
  • AI Driven analytics
  • Embedded in-app video training
  • Soc 2 Type 2 data security

Pricing:

  • Free: Starting at $0 for limited users. You can generate work orders, manage preventative maintenance jobs, establish asset hierarchies, and more for free—no trials, no expiration date.
  • Basic: Starting at $45 Per user, per month. Designed for smaller teams that need access to limitless preventative maintenance activities, metrics tracking, inventory visibility, and more.
  • Professional: Starting at $75 Per user, per month. Ideal for larger teams that need help with site-wide maintenance management, specialized report creation, insights enabled by artificial intelligence, and more.
  • Enterprise: To accommodate substantial teams in need of a flexible, secure solution to handle maintenance and interface with various company systems.

5. Snapfix

Finally, we’ve got Snapfix as another mobile CMMS software for smart teams to rely on.

The application is used for both planned and reactive maintenance, with extra emphasis on being the world’s photo-first platform. I

t’s like Instagram, but especially meant for and developed for integrated teams and the task management aspect of CMMS.

Snapfix uses tags, photos, and visually appealing traffic lights to keep teams highly focused and organized. The platform has plenty of additional features for performing fire safety checks, security and health checks, pest control, meter readings, and vice versa.

Snapfix might be an expensive solution for small teams as their paid plans start at $99 per month, with unlimited users. However, if you are looking for lightweight, photo driven CMMS software for teams larger than 5, Snapfix is the best choice for you.

Key Features:

  • Photo-first mobile CMMS solution
  • Video uploads
  • Draw and write on images before sharing
  • Traffic light system with Red, Yellow and Green task priority levels
  • Ideal for environment and building management
  • Checklist creation and usage
  • Data analytics and reports

Pricing:

  • Free Trial: Starting at $0. Try out the world's most intuitive software for managing your tasks.
  • Per User: Starting at $9.99 per user per month. Perfect for those working alone or in smaller groups
  • Snapfix Pro: Starting at $99 per month or $999 per year. Apt for greater numbers of people.
  • Enterprise: An excellent choice for companies having more than one geographic location

Advantages of Mobile CMMS Software

The transition from traditional CMMS solutions to mobile CMMS software has resulted in numerous advantages. Some of these advantages are listed below:

  • Mobile Inspections for Deskless Workers: Conduct on-site maintenance and inspection audits with ease while using mobile CMMS software. Update data in the CMMS for real-time synchronization and updates to the managers’ end.
  • Remote Accessibility: Access data from any location to answer questions and provide data driven advice any time anywhere.
  • Easy to Attach Images from Work Orders: Upload images to flag damaged equipment and provide evidence of work order completion for clear communication and accountability.
  • Speed & Ease of Distribution of Work Orders: A robust mobile CMMS software speeds up the process of creating, scheduling, and managing work order requests. Everything is done in real time as it gets lodged, assigned, and responded to.
  • Notifications and Escalations: With mobile devices, team members can receive timely alerts of assigned work which can be prioritized and escalated based on preset priority level and time to completion targets.
  • Improved Data Accuracy: Mobile CMMS software allows technicians to enhance data accuracy further as they no longer rely on handwritten notes, paper trails, and vice versa. The instructions couldn’t be any clearer.

6. eMaint

eMaint CMMS is an asset and maintenance management software that is hosted in the cloud. The areas of operations include work order optimization, maintenance scheduling procedures, mobile access, and regulatory compliance reporting.

Organizations of various sizes, as well as multi-site maintenance operations, can modify the system to precisely meet their requirements. With eMaint, you can automate the scheduling of preventative and predictive maintenance, manage work orders, optimize workflows, and keep tabs on inventories and spare parts.

Not only that, a member of the maintenance staff can remotely look into the asset's performance data from any smart device—laptop, mobile, desktop, etc.—and get an instant update if equipment conditions change. Maintenance managers can quickly reach well-informed judgments on replacement or repair based on the facts. 

To make sure that maintenance teams get the most out of CMMS upgrades, eMaint offers an extensive range of online and in-person learning resources. To maintain equipment operational, several industries rely on eMaint. These include the food and beverage industry, wastewater treatment plants, healthcare, facilities management operations, and universities.

Key Features:

  • Improve work order management efficiency by using maintenance work order software that is suited to your requirements.
  • Implement asset management solutions to efficiently decrease maintenance costs and maximize asset lifetime.
  • Use detailed reports and interactive dashboards to spot early trends and produce customized key performance indicator (KPI) reports.
  • Implement condition monitoring techniques to detect and handle possible problems before they become serious.
  • Allow for effective job scheduling and the ability to handle several schedules at the same time.
  • Create a preventive maintenance program to drastically decrease failure rates and extend the life of your equipment.

Pricing:

  • Team: The Team plan supports a maximum of three users and costs $69 per person, each month. It offers 24/7 online training, limitless helpdesk assistance, software updates and upgrades, and all of eMaint's basic CMMS capabilities.
  • Professional: A minimum of three users is required for the Professional plan, which costs $85 per user each month. All of the features included in the Team plan are also included, along with an expanded feature set.
  • Enterprise: For the Enterprise plan, you'll need at least five users. Everything from the Professional plan is included, along with single sign-on, web API access, an infinite number of work request user logins, and a multi-site toolset. Quotes for prices are available.

How To Implement a Mobile CMMS Software?

Buying the right software for your team is part of the solution, but software is only effective if used consistently and correctly. For this reason, managers must plan for an implementation period with a full strategy to ensure onboarding success.

Designation of an Implementation Champion

Implementation champions are well-versed in supporting and enabling teams to embrace new technology.

If your organization hasn’t used a mobile CMMS software before, getting someone on the team with expertise and knowledge to learn the CMMS, getting the most out of its key features, and involving employees in the process is a great idea to kickstart things.

Weekly Training Sessions

Another great way of implementing mobile CMMS software is to train employees regularly. Doing so ensures that everyone is on par with the program’s latest features and upcoming features plotted on the developers’ roadmap.

Encourage Questions

Answer all questions that come directly from people responsible for using a mobile CMMS software. They might have issues regarding usability, user interface, navigation across the app. They also may have questions regarding more advanced features and functionality. Management should encourage questions early and often to identify areas for improvement.

Track progress and Identify Early Adopters

Identify early adopters of the mobile CMMS software, and pair them with team members who potentially have issues during the learning phase. Some people have a minimum learning curve, while others take a bit of time to adopt the technology to reach optimal productivity levels. Managers who can effectively leverage early adopters will have higher success rates in onboarding.

Bottomline

The use of CMMS and other asset management technologies is essential in today's digital, transformational, and smart building landscape.

Businesses can streamline their maintenance processes with the help of CMMS software, which offers a complete platform for streamlining operations, tracking assets, and optimizing maintenance methods.

While there are many options available, your company can benefit from using the top CMMS software solution.

Unify Operations, Safety and Maintenance
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Streamline Your CMMS Operations with Xenia
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Rated 4.9/5 stars on Capterra

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