7 Best Equipment Inspection Software of 2024: Features, Pricing & More

Facility Management
Published on:
April 20, 2024
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Inspection manuals and regulations set guidelines to show your commitment to safety and production.

Failure to meet inspection checklists not only puts businesses at great risk of strict fines but also puts employees’ lives on the line as well and our equipment is more prone to failure.

To thrive in this competitive environment, you need a reliable maintenance and equipment inspection software. This approach organizes all of your inspection dates and audits, making it much easier for us to comply with the numerous laws and regulations we must follow. 

As a quality inspector, you must show commitment to quality, safety, and operational excellence by incorporating this technology into all inspection procedures.

Equipment Management Solution allows you to efficiently manage and track equipment, tools, vehicles, and assets. Knowing where your assets are, when to phase them in or out, and exactly what assets you have is critical for organizations that rely significantly on equipment, such as construction or the cleaning sector, since there are so many locations to keep track of with such a high consumption of equipment.

Equipment failure is by far the largest source of unplanned downtime costing 42% of all instances.

So it’s no surprise more and more manufacturers are using advanced software to monitor the condition of their equipment so they can, in some cases, fix issues before they even occur. After all, it’s much better to replace a worn-out bearing one afternoon than to wait for a breakdown to halt production for two days.

With this in mind, we have researched and compiled a detailed comparison of 8 operational efficiency software, also known as asset management software, to help organizations on the lookout for new equipment maintenance management software, make informed and clever buying decisions suited to meet your detailed organizational needs and running expectations.

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1. Xenia - Overall No.1 Equipment Inspection Software

Xenia is the leading automated inspection software for equipment inspections making it easier for managers to conduct inspections and audits.

On top of it, the platform comes with a multitude of pre-configured and customizable inspection templates that are easy to use, and customize as per any individual or business's specific requirements.

Think of templates as out of the box, customizable perks that are part of the overall feature set.

The Asset Register functionality enables users to build a comprehensive register of all their assets and equipment, while also allowing them to record sub-assets i.e. parts, and units to increase visibility.

Users can take full advantage of the photos and detailed information areas to ensure an entirely comprehensive overview of their assets.

The Asset Inspections feature adds a layer of customization with if/then logic, automating alerts, follow-up questions, and image requirements.

In the event of failed inspection steps, this equipment inspection software can also be used to setup corrective action workflows - and that too, from within a centralized dashboards.

In addition to handling inspection operations, Xenia assists organizations with converting to a paperless workflow, resulting in faster inspections, fewer mistakes, and higher data quality and accessibility.

Key Features

  • Audit and Inspection: Conuct extensive inspections from fully customizable templates, create reports, and avoid near misses by identifying underlying issues.
  • Seamless Team communication: A central platform for easy collaboration via chat, work orders, inspection results, and updates.
  • Checklists and SOPs: Logic-powered response automation generates SOPs, logs, checklists, and more.
  • Task and work order management: This includes task assignment, classification, and priority setting.
  • Asset management: Streamline equipment operations with a single system that provides real-time tracking, automatic maintenance plans
  • Scheduling Tasks: Plan and schedule equipment maintenance assignments precisely across categories, assets, and locations.
  • Corrective Actions: Increase the effectiveness by instantly creating tasks from failed stages during inspections and audits.
  • Analytics and Reporting: Gain extensive insights into your work history, team performance, asset health, and other indicators to help you make better decisions and anticipate operational needs.


  • Free Plan: Starting at $0, for up to 5 users with unlimited access to all the basic features!
  • Starter plan: $99/month/15 users with access to core features.
  • Premium Plan: $199/month with unlimited access to core & advanced features + functionalities.
  • Custom: Need something customized for your business?

Book a free demo!

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
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2. Upkeep

UpKeep is an excellent choice for comprehensive equipment and asset maintenance.

Micro-managing assets is often a hassle, but with Upkeep managing difficult work, and the ability to easily plan preventative equipment maintenance.

This industry-leading safety compliance software provides for greater concentration on other areas while still delivering the necessary maintenance attention to maintain worker safety and effective machinery operation.

Key Features 

  • Streamline your maintenance operations with a simple work order management system to ensure a smooth workflow for your staff.
  • Preventative maintenance initiatives to proactively resolve issues before they worsen.
  • Use predictive maintenance abilities to foresee possible equipment breakdowns.
  • Optimizes your inventory and supplies, ensuring that you have the proper resources at the right time for maintenance operations.
  • Detailed breakdown reports provide vital insights into equipment performance, allowing for informed decision-making.
  • Create a structured approval procedure inside the system to streamline the authorization of maintenance jobs 


  • Starts from $45/month/user 

3. Manager Plus

If your firm is dealing with ongoing backlogs that are inhibiting operational efficiency, ManagerPlus might be the ideal equipment inspection software.

Several customers have testified to the incredible impact ManagerPlus has had on their workflow, and they were able to get the control they need.

With such a robust range of features and settings, it's no surprise that ManagerPlus is one of the most popular products on the market.

Key Features

  • Effective equipment maintenance and repair tasks, ensuring that your assets remain in top shape.
  •  Get real-time information on your equipment's location and status, allowing you to make proactive decisions and save downtime.
  • Conducting preventative maintenance measures to increase the longevity and dependability of your equipment.
  • Effectively plan and schedule maintenance chores while allocating resources efficiently and fostering a proactive approach to equipment management.
  • Easily manage your equipment assets, guaranteeing complete oversight and control over your critical resources.
  • Improve work order management for equipment-related duties, resulting in a seamless workflow and timely completion of maintenance operations.
  • Effectively manage your equipment inventory to guarantee that all required components and spare parts are readily available when needed.
  • Analyze maintenance data, analyze performance metrics, and deliver actionable insights for ongoing improvement using robust reporting tools.


  • Starts from $85/month/user

4. Maintenance Care

Maintenance Connection is an integrated and comprehensive maintenanc e management solution designed for maintenance professionals to provide the best tool to improve the maintenance function at every level.

Ideal for small to medium scale businesses, this equipment inspection software offers some of the best features to date.

Key Features 

  • Automatic notifications guarantee that key stakeholders are kept up with the pace of essential updates and maintenance tasks.
  • Compliance and audits for adhering to industry standards.
  • Integrates seamlessly with other systems, streamlining data flow and establishing a coherent system for effective maintenance management.
  • Manage your equipment inventory effectively using Maintenance Connection's customized software, which streamlines resource tracking and availability.
  • A user-friendly interface that encourages intuitive ease of use, allowing them to easily explore the program.
  • To improve responsiveness and efficiency, manage maintenance activities on the move.
  • Use strong reporting and analytics tools to get valuable insights into maintenance operations, track performance indicators, and make informed decisions that promote continuous improvement.


  • Professional – $118
  • Mobile CMMS -$58

5. Hippo CMMS

Hippo CMMS is an equipment maintenance software that streamlines maintenance operations with capabilities such as work order management, asset management, analytics, and easy scheduling.

You can simply manage and monitor maintenance tasks using CMMS software, saving money, time, and effort while keeping assets and workers in check.

The calendar interface increases organizational openness by keeping everyone up to date on important tasks and dates.Hippo CMMS specializes in maintenance management software solutions for asset-intensive industries such as manufacturing, healthcare, hotels, and different facility management services.

Key Features 

  • accurately track the placement of equipment inside a facility, allowing access to detailed asset profiles
  • Work order tracking and efficient search and filtering for specific work orders or assets.
  • Minimize asset downtime and guarantee consistent equipment performance by performing routine maintenance and constantly monitoring asset conditions.
  • Simplify preventive maintenance procedures to proactively prolong asset lifespans, improving the Return on Assets (ROA) for physical equipment.
  • Comprehensive insight into each work order, allowing for better control over labor allocation. 
  • Allocate work to specific technicians to improve responsibility and avoid uncertainty about responsibilities.


  • Hippo Plus – $55/user/month
  • Hippo Pro -$75/user/month

6. Fiix

Maintenance work may be quite the juggling act. You must be proactive in your regular maintenance tasks, correct tool organization, and grasp fundamental principles (such as pressure vessel maintenance).

On top of that, you'll need to manage scheduled maintenance tasks, which range from checklist preparation to executing PMs for the facility's equipment makers.

This equipment inspection software makes it simple to manage them by combining all of your asset information in one location.

Key Features 

  • Organize your assets in a hierarchical tree structure to provide a methodical approach to maintenance management.
  • Insightful reports provide a full perspective of maintenance operations and asset linkages.
  • Streamline asset identification and locating with user-friendly features.
  • Effectively manage maintenance across numerous sites by sorting, displaying, and categorizing users by site. 
  • Automate asset tagging by creating QR codes and barcodes for all assets.
  • Set up SOPs by automatically allocating task sequences to work orders connected with a given asset type.


  • Free
  • Basic -$45
  • Professional -$75
  • Enterprise -Contact vendor 

7. Field Eagle

Field Eagle is a centralized equipment inspection software that easily handles inspections, maintenance and repairs, job site safety, field asset monitoring, work orders, time sheets, and scheduling. 

This tool operates on a single, unified platform.

Moreover, Field Eagle can conduct preventative maintenance audits and manage ongoing routine maintenance; no detail is overlooked.

Key Features 

  • The Asset Condition Report provides a thorough history of an asset's condition. 
  • Use the GEO tagging feature to gather location data for images taken during inspections.
  • Use the Client Portal to securely communicate documents directly with clients in the cloud. 
  • create customized inspection forms and checklists that can be replicated and modified for every inspection.
  • Real-time notifications keep you informed about critical events and activities in the field, increasing responsiveness and efficiency.
  • Compliance management ensures that your activities seamlessly fit with industry norms.
  •  Users can access easy dashboards to monitor important indicators and make informed choices based on the most recent data.


  • Contact Vendor 


Why is Equipment Inspection Software Important?

Ensure Safety And Compliance

  • Organizations can successfully comply with industry norms and standards by using equipment inspection software. Our solution helps to ensure that every piece of equipment meets the critical and specified safety criteria.
  • Allows for accurate recording and documenting of inspection actions, resulting in a valuable and necessary audit trail for regulatory purposes.
  • Such operational efficiency software emphasizes the current status of the equipment and swiftly addresses any noncompliance concerns.

Prevent Equipment Failure and Downtime

  • Avoid costly failures and prolonged issues, our operational efficiency software automates predictive maintenance work orders and preventative maintenance programs.
  • Instead of having to make costly repairs or replacements when your equipment suddenly stops working, have early notifications delivered to you so that you may arrange maintenance work orders with your team before it gets to that stage.

Boost Operational Efficiency 

  • Equipment inspection software provides a single platform for storing and managing inspection data, hence streamlining the entire process.
  • Automates procedures for scheduling inspections, distributing work, and preparing reports to eliminate manual intervention and human error.
  •  Mobile devices enable on-the-go access, allowing field personnel to submit data in real-time and enhancing overall operating efficiency.

How to Choose the Right Equipment Inspection Software?

  1. Evaluate Cost 

Estimate the following parameters

  • What is the total cost of the application over time, and is there an up-front fee? 
  • Is it strictly subscription-based?
  • What additional expenses might be incurred? 
  • Is the product pricing scalable over time as it expands, and what is your budget?
  1. Features 

Next, you’ll want to determine which are the required features for your industry, and the equipment that you’ll want to maintain.

It’s necessary to evaluate whether or not the CMMS software allows flexibility and is capable of evolving as needed to accommodate changes and innovations in technology as time progresses.

As a general rule of thumb, don't forget to check for advanced features, such as real-time monitoring, predictive maintenance, and customizable reporting tools.

  1. Easy-to-Use Interface 

Your team's performance with a system is heavily influenced by its user interface.

Choose an operational efficiency software with an intuitive, user-friendly interface that your employees will find easy to use. A safety compliance software that is simple to use and adaptable is more likely to be utilized by your team and will help you accelerate your inspection operations.

  1. Customer Support and Training 

How responsive is the vendor when dealing with questions?

You might encounter problems or just have queries regarding the product, which software suppliers should be able to address readily.

When purchasing software, the buyer must comprehend the product and how to utilize it. Make sure you ask the software provider what sort of training they offer.

Wrapping it Up 

The significant difficulty of maintaining the proper balance between out-of-stock and overstock, as well as the right timing in stock, has necessitated the deployment of proficient equipment management software.

Achieving this can help organizations save up to 10% on inventory expenditures.

In the growing field of equipment inspection software, various options are competing for your money, each with its own set of features and capabilities.

However, if it's your first time transitioning to a digitized solution, fee free to sign up for trial or free accounts. Doing so will help you to evaluate the program, before actually paying any price up front.

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