5 Best Custom Fire Alarm Inspection Report Software In 2024

Facility Management
Published on:
February 27, 2024
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Fire Inspection Software is a contemporary, digital solution crafted to streamline and simplify the fire inspection process. It automates various inspection tasks, ranging from scheduling and record-keeping to compliance checks and report generation.

The primary objective of fire inspection software is to ensure that buildings adhere to fire safety standards and regulations. It plays a crucial role in identifying fire safety issues, proposing corrective actions, and overseeing the prompt implementation of those remedies.

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Many fire inspection software solutions enable inspectors to input data directly into the system using mobile devices, eliminating the need for paperwork. This not only reduces the risk of errors but also enhances overall efficiency. The transition to digital platforms facilitates improved data accuracy, easy data retrieval, and heightened audit readiness.

A robust custom fire inspection software solution provides consistent inspection protocols, ensuring thorough and standardized inspections. It also supports real-time updates, facilitating quicker response times in emergencies or instances of non-compliance.

In this post, we will explore the 5 best Custom Fire Alarm Inspection Report Software, alongside their features and pricing details. 

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5 Best Custom Fire Alarm Inspection Report Apps For Businesses In 2024 

Here's a quick run down on the best fire inspection software. It's important to know how these things work, from a real-life applicability perspective.

Later on, we'll shed some light on different aspects of fire inspections in facilities and other business industries.

1. Xenia - Overall No.1 Custom Fire Inspection Report Program

Xenia empowers organizations by streamlining fire inspections and fire equipment maintenance through robust features dedicated for fireinspections and task management, including a customizable checklist builder and an activity log.

The program offers pre-built fully customizable fire inspection & prevention checklists for the maintenance of fire alarms, smoke detectors, fire extinguishers, and emergency procedures.

Managers can automate recurring tasks, ensuring tracking and measurement for continuous improvement.

The mobile app enables staff to easily log maintenance and inspections, including photos and notes, facilitating clear communication and creating an audit trail for compliance.

Xenia fosters communication among staff members through chats and alerts to ensure that fire inspection tasks, audits and general preventative work orders are completed accurately.

The best part is that Xenia’s full breadth of feature-set sprawls across a multitude of use cases, ranging over preventive maintenance to team accountability; empowering a wide variety of frontline teams including: maintenance, custodians, security, and more.

With one app, organizations automate processes, save costs, reduce back and forth between teams, and maintain all their company data in one place that can be accessed from any time, anywhere.

Key Features:

  • Easy-to-use Operations Management: Xenia offers a user-friendly platform for quick team adoption.
  • Pre-built Checklists: Choose from a variety of pre-built checklists for comprehensive inspections, meeting compliance standards like NPFA and OSHA.
  • Custom Checklists: Tailor checklists with diverse response types, including pass/fail checks, meter readings, unit measurements, pictures, documents, and more.
  • Task Management: Assign tasks, set deadlines, and monitor progress.
  • Recurring inspections: Schedule regular checklists and tasks to ensure timely assessments.
  • Quality Assurance Checks: Each inspection receives a score for quick assessment of fire alarm health.
  • Employee Availability: Check team availability for inspection assignments.
  • Instant Messages: Facilitate team communication, problem-solving, and collaboration on the go.
  • Data Dashboards: Create digital audit trails for inspections and assets, offering insights into inspection performance and task management. This aids in forecasting needs and updating equipment based on performance trends.


  • Free Forever Plan: Beginning at $0 with free access to different features over a 14-day trial period. Perfect for evaluating the software and experiencing the full breadth of the program’s offerings.
  • Starter Plan: Starting at $99 per month for up to 15 users, and offering quick access to different features for managing work, real-time collaboration, inspection audits, and much more.
  • Premium Plan: Starting at $199 per month with boundless access to all the core features.
  • Custom: Looking for enterprise-level solutions?

Book a free demo today!

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on

2. Firemate 

FireMate is a specialized fire prevention and equipment maintenance software from an Australian SaaS brand. 

Its custom-built asset management system, automatic compliance reports, and budget management features are specifically designed for the fire industry. Whether you need to manage fire equipment maintenance, prevent fire hazards, conduct site inspections, or perform related tasks, FireMate is tailored to meet your requirements.

Key Features:

  • Industry-Specific Design: Developed exclusively for the fire industry, FireMate aligns with the unique needs and requirements of this sector.
  • Customizable Templates: The software provides customizable templates to adapt to varying aspects of fire equipment maintenance and hazard prevention.
  • Invoicing and Defect Quoting: A dedicated invoicing and defect quoting system is integrated into the platform for seamless financial management.
  • Mobile App Integration: Users can upload on-site photos directly through the FireMate mobile app, enhancing data collection and documentation.
  • Desktop Version Insights: The desktop version of FireMate offers snapshots of critical information and business insights on the go.
  • Data Security and Accessibility: With 24/7 data security, FireMate ensures the safekeeping of information. It also guarantees accessibility from remote locations, providing flexibility in usage.


  • Details about FireMate's pricing plans are available upon contact. Those interested can get in touch with their sales team to book a demo or obtain further information.

3. Streamline 

Streamline is a specialized fire inspection tool that has gained popularity, particularly among local and state government bodies. However, it is also utilized by various businesses seeking to mitigate fire risks at their properties.

Key Features:

  • Fire Inspection Forms: Streamline offers checklists for a range of fire safety equipment, encompassing items like fire alarms and fire hydrants, streamlining the inspection process.
  • Violations Management: Users can add violations following the completion of forms, highlighting areas where inspection requirements might not have been met. These violations can be assigned to the appropriate team members, and the tool allows tracking of both open and closed violations for all inspected equipment.
  • Custom Reports: The software enables the generation of custom reports for all tasks and forms, providing flexibility in presenting and analyzing inspection data.
  • Facility Management: Streamline facilitates the management of all fire response operations, allowing users to track the status of various tasks and forms within the platform.


  • Streamline's pricing plans are available upon contact. Interested parties can reach out to obtain details about the pricing structure and any additional information they may require.

4. SmartServ

SmartServ is a field service tool designed for tasks and operations management, offering specialized features for fire inspections. The tool includes fire inspection forms, checklists, and a reporting module that provides an overview of performance.

Key Features:

  • Custom Fire Inspection Forms: SmartServ allows users to utilize a variety of form templates or create their own for inspecting fire alarm systems. It supports NFPA-recommended inspection forms, facilitating the implementation of preventive maintenance for fire safety equipment.
  • Scheduling: The platform enables the assignment of work, creation of recurring tasks, and scheduling of reassignments within SmartServ, ensuring efficient task management.
  • Reports: Users can generate custom reports for all inspections and tasks, providing a comprehensive view of progress and quality in the inspection process.
  • Online Payments & Invoicing: SmartServ includes features for creating invoices and processing payments, streamlining financial transactions associated with fire inspection services.


  • For information on pricing plans and to book a demo, interested individuals can reach out to SmartServ's official sales team. Contacting the sales team will provide details on the pricing structure and any additional information needed.

5. First Due

First Due stands out as a robust operations management tool meticulously crafted to address the intricacies of fire safety processes across prevention, response, incident reporting, assets, and personnel. 

Tailored specifically for first responders, EMS workers, and fire service personnel, First Due proves to be a fitting solution for those in need of comprehensive fire safety management.

Key Features:

  • Fire Prevention Checklists: Utilize fire alarm inspection checklists and schedule them in advance to ensure thorough and proactive fire prevention measures.
  • Scheduling & Team Management: Efficiently manage your team, including aspects such as employee availability, shifts, rotations, time-offs, and vacancies. First Due provides a comprehensive solution for optimizing workforce management.
  • Mobile Responder: Equip your first responders with a powerful mobile responder feature, ensuring they receive immediate notifications about fire incidents. Provide all the necessary data they need for effective firefighting, enhancing their responsiveness.
  • Asset Management: Streamline the management of all your firefighting equipment. Assign equipment to specific employees, create work orders, and ensure that your assets are efficiently tracked and maintained.


  • First Due's pricing plans are available on contact. 

Key Features to Look for in Fire Inspection Software:

  1. Ease of Use: The software should feature a user-friendly interface, ensuring ease of use and understanding.
  2. All-in-One Capabilities: It should offer comprehensive capabilities and the ability to integrate with other software programs, such as QuickBooks.
  3. Electronic Filing: The software should be equipped to transform paper files into electronic formats for streamlined documentation.
  4. Code Enforcement: Capabilities for enforcing fire codes and making recommendations based on NFPA and OSHA standards are crucial.
  5. Generate Service Proposals: The software should be capable of generating service proposals directly from the field.
  6. E-Signatures: Providing e-signatures from the field is an important feature, enhancing the efficiency of the inspection process.
  7. Dedicated Communication Module: A dedicated feature for internal team chat & inspection related collaboration can keep everyone on the same page, as inspection audits go through multiple process completion steps.


Custom fire alarm inspection report software is important for several reasons.

To top it off, these programs ensure that fire safety equipment is functioning correctly and can alert the relevant authorities in the event of a fire.

Secondly, fire inspection reporting apps help businesses comply with local and state regulations.

If you're a business owner looking for a cost-effective and customizable fire alarm inspection report application, Xenia can help you perform inspections more efficiently and accurately while maintaining resource allocation, cost & budget concerns, process efficiency and much more!

Best Custom Fire Alarm Inspection Report Software FAQs

Fire Extinguisher Inspection Management: Tips and Tools for Facility  Managers

How does custom fire alarm inspection report software enhance overall safety measures in a facility?

Custom fire alarm inspection report software contributes to improved safety by providing tailored solutions for assessing, reporting, and managing fire safety measures. It ensures that inspections are aligned with specific safety protocols, reducing the risk of fire incidents.

Can custom fire alarm inspection report software be integrated with existing fire safety infrastructure?

Many custom fire alarm inspection report software solutions are designed to integrate seamlessly with existing fire safety systems. This integration ensures a cohesive approach to fire safety management and allows for the efficient use of established infrastructure.

What are the key features to look for in a custom fire alarm inspection report software?

Essential features include customizable inspection checklists, real-time reporting capabilities, mobile accessibility, asset management tools, and the ability to adapt to unique business requirements. These features collectively enhance the effectiveness of fire safety measures.

How can businesses benefit from the customization options offered by fire alarm inspection report software?

Customization options allow businesses to tailor the software to their specific needs, ensuring that fire safety inspections align with unique protocols. This adaptability results in more efficient processes, improved compliance, and a higher level of overall safety.

Is it cost-effective to invest in custom fire alarm inspection report software for small businesses?

The cost-effectiveness of custom fire alarm inspection report software depends on the specific needs of the business and the features offered by the software. In many cases, the efficiency gains, streamlined processes, and enhanced safety measures make it a valuable investment for small businesses concerned about fire safety.

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