7 Fire Equipment Inspection Software of 2024: Features, Pricing & More

Facility Management
Published on:
April 5, 2024
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When it comes to the safety of building occupants, whether it is commercial or residential, a fire safety checklist is one of the most important things worth considering.

The only way to make sure that a fire hazard protection system will function the way it has been intended to is to have it serviced, tested, and maintained regularly.

Of course, organizations that take such hazards seriously into accounts, have setup training sessions, usually known as emergency drills, where everyone needs to exit the building, or join up at a safe place.

These activities are important, since they offer an organized approach to safeguarding individuals against unforeseen hazard incidents.

By having your digital fire and life safety systems serviced and inspected, you can and ensure the safety of your facility's occupants.

In this context, a fire equipment inspection software is an efficient method of inspecting fire extinguishers and other fire safety assets. These software are designed to meet the demands of institutions and enterprises with a large number of firefighting equipment, allowing them to perform inspections quickly, keep their data organized, and comply with all applicable rules and regulations.

Standards require that practically all fire warning and suppression equipment, including fire extinguishers, FIPs, and sprinklers, contain components that must be examined, updated, or maintained on a regular and ongoing basis.

The explicit 21,325 documented injuries on the fire ground, accounting for a compelling 33% of all firefighter injuries, is a striking number that emphasizes some of the dangers and hardships of being a fireman. Fire inspection software with cutting-edge technology, like as real-time data analysis and predictive modeling, can be used to provide firefighters with an array of actionable data and therefore situational awareness.

That being said, we’ve rounded up some of the best fire equipment inspection software for you to scale your company's safety operations.

Let's take a look below!

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1. Xenia- Overall No.1 Fire Equipment Inspection Software

Xenia is essential fire equipment inspection software for practically any organization that must record fire occurrences and/or track employee occurrences.

The program does more than just gather and store data; it also automates analysis and proactively discovers trends. This allows facilities, especially those responsible for safeguarding assets and employees, to be cautioned early.

Hazard threats, near misses and such incidents are potentially prevented through Xenia, since the software enables managers to setup work orders around such safety check protocols.

What separates Xenia as one of the best fire incident reporting software is its minimalistic UI, offering a great degree of maneuverability around the program's core features.

As far as usability is concerned around fire incident reporting, or other EHS functions, Xenia has a dedicated respository of operational checklists that can also be customized to suit your workflow requirements around EHS activities.

Key Features

  • Audit and Inspection: Automated storage of store inspections, reports, images, and other relevant information in the cloud.
  • Seamless Team communication: A central platform for easy collaboration via chat, work orders, inspection results, and updates.
  • Fire-Incident Logs: Accurately input, track, and report on fire incidents. This digital transition reduces the possibility of costly mistakes and ensures precision throughout the reporting process.
  • Pre-Built Checklists: Extensive pre-built checklists for fire alarm inspections and compliance with requirements like NPFA and OSHA.
  • Task and work order management: This includes task assignment, classification, and priority setting.
  • Asset management: Streamline equipment operations with a single system that provides real-time tracking, automatic maintenance plans
  • Scheduling Tasks: Plan and schedule equipment maintenance assignments precisely across categories, assets, and locations.
  • Corrective Actions: Increase the effectiveness by instantly creating tasks from failed stages during inspections and audits.
  • Analytics and Reporting: Gain extensive insights into your work history, team performance, asset health, and other indicators to help you make better decisions and anticipate operational needs.


  • Free: Starting at $0 for up to 5 users with unlimited access to all the basic features.
  • Starter plan - $99/month for the first 15 users with unlimited access to all the core features.
  • Premium Plan - $199/month for the first 15 users with unlimited access to core and advanced features + functionalities.
  • Custom- Need something customized for your business?

Book a free demo!

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
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2. Streamline EAS

Also known as Streamline Inspections, this fire equipment inspection software is a mobile and cloud-based solution that is designed to take inspections to a whole new level.

The cloud-based software will not only bring efficiencies to how your work processes are executed but is also cost-effective across multiple departments.Created for inspectors, with a variety of different programs consolidated into one system.

Think of having the ability to setup & streamline activities around Fire Inspections, Health Inspections, Community Development Inspections, Code Enforcement, HazMat, Brush or Weed Abatement etc.

Key Features 

  • Dynamic Rule Sets provide flexibility to adapt inspection procedures to changing standards and regulatory needs.
  • Time-sensitive notifications keep users informed of key activities, optimizing responsiveness to developing inspection needs or upgrades.
  • Custom checklists designed to meet specific inspection criteria.
  • Mapping and routing features add a geographical layer to inspections, ensuring that they are completed logically and efficiently.
  • Geocoding guarantees that inspections are carried out in the correct areas, which contributes to the overall correctness of inspection data.
  • Batch Updates enable the simultaneous processing of multiple inspections, minimizing manual work and increasing efficiency.


  • Contact Vendor

3. InspectPoint

Inspect Point is a user-friendly fire equipment inspection software for fire prevention professionals.

Inspect Point allows you to fix more problems in less time, resulting in more revenue.Break free from the paperwork nightmare by reviewing, storing, and reporting on all inspection findings in your relevant web-based inspection software.

It is mobile and cloud-based, so you can use it from anywhere with no internet involvement. 

The platform easily increases the company’s inspection capabilities by transitioning from the paper format onto a mobile device which also benefits the safety of any building.

Key Features

  • Inspect Point creates professional inspection reports that meet NFPA, municipal, and state regulations. 
  •  Using the platform's inbuilt specific curves, you can gain a better knowledge of fire pump performance.
  • Real-time field updates enable teams to adapt quickly to changing events and make on-the-spot decisions.
  • Creating service proposals on-site can help to streamline the link between inspection and service departments.
  • Essential deficiency Reporting Systems ensure that crucial deadlines are fulfilled without incurring needless administrative costs.


  • Starts from $99/month/user

4. inspect&track

When it comes to education, healthcare, and beyond, not many fire inspection software can cover as much ground as Inspect&Track.

This software allows you to schedule, manage, and verify inspections and maintenance, anytime, anywhere, while ensuring all government regulations are met and that reports are done on time to avoid penalties. 

Furthermore, it has built integrations that focus on property – fire and life safety, vehicle, and manufacturing equipment while maximizing efficiency with the use of barcodes throughout the inspection process.

Key Features 

  • Easily generate, convey, and complete inspections for a more efficient and simplified procedure. 
  • Document and track the state of fire extinguishers with precision, hence improving overall safety measures.
  • Define inspection questions, response inputs, and report types based on your particular requirements, for a versatile and customizable approach.
  • Automated scheduling ensures that no critical inspections are missed. Inspect&Track guarantees that inspections are planned methodically, reducing the risk of oversight and promoting a proactive attitude.
  • Technicians can simply replace deteriorated barcodes in the field to ensure accuracy and efficiency.
  • Using separate inspection routes helps organize equipment and improve inspection paths. 
  • Technicians benefit from a user-friendly interface with color-coded symbols that show their progress along a route, completed tasks, and outstanding inspections.


  • Basic: $120
  • Premium: $240
  • Enterprise: Contact Vendor

5. First Due

As the dynamics of fire and emergency services change, there is an increased need for a comprehensive fire equipment maintenance system that won’t restrict your agency to one way of doing business.

Traditional methods, based on outdated technology, can’t fulfill your agency’s needs or adapt to new technologies.

From pre-incident planning to response and incident reporting, first due provides you with the tools you need to effectively perform inspections and improve operational efficiency.

Key Features 

  • Virtual inspections not only improve efficiency but also adapt to the changing needs of the inspection process.
  • Scheduling a reinspection automates the process, allowing agencies to manage and maintain safety standards over time.
  • Simplify the application and approval procedure to provide a consistent experience for both agencies and applicants.
  • Keep your agency up to date on the current rules and promote a proactive approach to fire code enforcement.
  • Comprehensive insight into each work order, allowing for better control over labor allocation. 
  • Prioritize first responders' demands with an easy-to-use interface.


  • Contact Vendor

6. IMEC Technologies

This fire equipment maintenance software is fully customizable and can transform quality inspection evaluations.

Essentially, all of the paperwork for your inspection methods will be at your fingertips, reducing costs and increasing compliance.  You can modify the inspection and maintenance operations to match your individual needsWith the in-built mobile app, your employees can conduct inspections on the go.

Inspections can be seen on your smartphone, tablet, or computer.The end-to-end fire safety compliance software is intended to simplify the whole lifecycle, from customizing forms and scheduling inspections to centralizing corrective actions and reporting across Partners and IMEC.

By simplifying the whole process, the IMEC system allows you to reduce risks, improve efficiency, and centralize inspection operations.

Key Features 

  • Email notifications for due and past-due inspections keep teams informed, which improves responsibility and compliance.
  • The Mobile App, which is available for iOS, Android, and Windows, phones, and tablets, enables personnel to conduct inspections with ease. 
  •  Users can also create bespoke reports based on their requirements, ensuring flexibility and adaptability.
  • Automate inspections for a variety of features, including fire extinguishers, AEDs, eyewash stations, grease traps, labs, and buildings. This automation increases efficiency and provides complete inspection coverage.
  • Maintain a complete record of all inspections, including the date, time, user information, and checklist specifications. 
  • Organize fire safety inspections by location and due date. 
  • Employ barcode technology, the Force Scan function guarantees inspections are performed at the correct area. 


  • Contact vendor 

7. SmartServ

SmartServ is changing the game by allowing inspectors to automate day-to-day duties and operations for your business.

This fire equipment inspection software is designed to make fire inspections easier by including built-in tools such as fire inspection-based forms and checklists that can be adjusted to meet the unique needs of your organization.

Managers can use the mobile app to customize reports, make service proposals, and generate digital invoices for all of their fire inspection needs.

Key Features 

  • SmartServ's adaptable forms allow you to tailor fire inspection processes to your specific company requirements. 
  • Streamline your process with automatic scheduling and dispatching tools.
  • Photo notes can help improve documentation and visual records.
  • Create payments straight from the field, minimizing management tasks and allowing for faster billing cycles.
  • fire inspections are carried out in line with established agreements.
  • Integrated with QuickBooks to streamline accounting procedures and provide consistency throughout your business operations.


  • Contact Vendor 

Frequently Asked Questions About Fire Equipment Inspection Program(s)

Why Fire Equipment Inspection Software is Important?

Depending on your facilities' use case, there could be tons of reasons for opting for the digital route. However, some of the most common reasons are appended below.

  • An ideal fire compliance software will methodically track and handle all routine inspections of extinguishers, alarm systems, and other life-saving equipment.
  • Facilitates adherence to industry rules and standards, ensuring that fire safety equipment satisfies the necessary specifications and compliance benchmarks.
  • Creates a consolidated system for record-keeping that organizes inspection reports, maintenance records, and compliance paperwork.
  • Integrates smoothly with other platforms, making it easy to ensure overall safety practices.
  • Regular inspections enable the early finding of potential equipment issues, preventing problems from growing and resulting in failures.

On top of all, fire equipment inspection software reduces costs by avoiding unnecessary repairs, reducing downtime, and prolonging the life of fire safety equipment.

How to Choose the Right Equipment Inspection Software?

  1. Evaluate Cost 

Not only look at the upfront fees but look at any recurring fees such as licensing or subscription fees.

In addition, look at whether the software offers a scalable pricing model that works with your budget and growth expectations. You’ll want software that’s a good value for its price and best meets your specific inspection needs.

  1. Features 

Make sure that the features that the particular fire equipment maintenance software is offering are closely aligned with the requirements of your organization. Key features to look for in the software include: 

  • Customization of inspection forms,
  • Automated scheduling, 
  • Real-time reporting, and 
  • Integration

it should accommodate a wide range of inspection and compliance needs. A feature-rich fire inspection software offering can greatly add efficiency and thoroughness to your fire inspection process.

  1. Easy-to-Use Interface 

The fire inspection software must be user-friendly to be properly implemented and used.

Evaluate the software's user interface for its usability and straightforward navigation. 

A well-designed user interface will enable both technical and non-technical users to efficiently utilize the program, shortening the learning curve and enhancing user satisfaction. Opt for software that can be adjusted to meet your specific needs and specifications, allowing you to personalize the user interface to your preferences and expectations.

  1. Customer Support and Training 

Strong customer support is essential for a successful fire inspection software setup and ongoing use.

The supplier should provide training materials, documentation, and an advanced system to assist you with any difficulties or concerns that may occur during the implementation or usage stages.

The quality of assistance you receive from the software provider will directly impact your experience working with the program and contribute to the product's future success inside your business.

Wrapping it Up 

The U.S. Fire Department responded to a fire every 23 seconds in 2021 on average, with such frequent and time-sensitive incidents, the need for the fire inspection software is becoming more and more evident.

Fire inspection software allows inspections to be automated. Furthermore, with real-time notifications inspectors can lower the opportunity of a future fire hazard.

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