Whether you're a seasoned restaurateur or just starting out, one thing is certain in the hospitality industry: profits are modest. According to the National Restaurant Association, 75% of restaurants in the United States struggle to sustain revenue growth, owing mostly to difficulties in controlling and lowering their food costs.
Fortunately, today's advanced restaurant inventory management systems can provide actual answers for reducing food expenditures.
The most effective solutions allow restaurants of all sizes to monitor their ingredient use, which in turn helps them become more visible, cut down on food waste, simplify their ordering process, and boost their bottom line.
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8 Top Restaurant Management Software for F&B Businesses
Before we delve into other aspects of restaurant management, it's important to see how you can benefit from the top restaurant management software from an application point of view.
Let's see what we've got in store for you.
1. Xenia - Overall Best Restaurant Management Software
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As one of the best restaurant management software, Xenia comes with plenty of bells and whistles to offer complete control over all kinds of operational activities.
What's the end game in doing so, if you might ask?
The mobile first platform is focused on helping restaurant managers to plan, execute and improve end to end restauraant management. This entails the inclusion of both BOH restaurant operations and more front ended activities that directly impact customers.
For instance, when compared with traditional methods, this software can offer the quickest way to get a HACCP SOP checklist.
You can acquire a bespoke digital HACCP plan template in only a matter of minutes; thanks to artificial intelligence and a machine learning algorithm.That's just one aspect of restaurants and food businesses.
Moving on, Xenia temperature sensors are equipped with Bluetooth and LoRaWAN technology, allowing for dependable data transmission to your Xenia account.
Featuring an accuracy of +/-0.4°C, the monitors operate constantly within a temperature range of 40°C to 125°C. When a temperature deviates from a predetermined acceptable range, management is alerted and instructed to investigate and rectify the situation.
The program also comes with a robust AI powered SOP builder, hundreds of easily customizable templates, work order delegation and management modules, and vice versa.
Combine these features with the ability to execute and monitor them over a multi-location restaurant business, you are looking at a top restaurant management software that's hard to let go.
Have a look at some of the program's key features below.
Key Features
- Custom Checklists: Create your own checklists for temperature checks, food storage, and cleanliness inspections as part of your food safety audit. These checklists aid in standardizing your audit process and ensuring that all critical areas are properly addressed.
- Task and Work Order Management: Assign tasks and work orders to employees in order to resolve any food safety breaches detected throughout the auditing process. This feature helps ensure that corrective actions are carried out as soon as possible.
- Reports and Analytics: By studying and exporting audit results reports, you may evaluate your progress over time and identify areas for improvement. With these insights, you can continue to ensure the quality and safety of your consumers' food while making data-driven decisions.
- Efficient Communication: The message and chat tools allow team members to engage easily. This allows for faster resolution of food safety issues and more efficient audit coordination.
- Corrective Actions: Digital solutions assist in maintaining a thorough record of all food safety actions, guaranteeing constant adherence to standards and making compliance simpler to show during inspections.
Pricing
- Free Forever: Free trial for up to 5 users with unlimited access to all the basic features.
- Starter: $99 / month for 15 users.
- Premium: $199 / month for 15 users with unlimited access to all the core features.
- Custom: Need something tailored to your organization's needs?
Feel free to Book a Demo today for more details.
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. Form
Un next on our best restaurant management software list, we've got Form.
By creating electronic forms, Form tool/ software assists firms in digitizing their inspection and auditing procedures.
The program includes a product which could assist you in determining your market position via real-time and sophisticated reporting tools, as well as cutting-edge product picture identification.
Form digitizes standard monitoring forms and procedures for you in terms of food safety compliance. The software also includes an offline mobile app that enables responsible restaurant employees to gather data anywhere and in real time.
Key Features
- Temperature IoT Integrations: With our Bluetooth thermometer IoT integration, you can ensure precise temperatures and trigger remedial action with straightforward processes.
- If/Or Logic: Choose from 12 different job types, such as temperature and image, and use dynamic form logic to execute the right action from anywhere.
- Real-time Data: Measure the factors that matter, from ingredients and equipment to marketing, menus, and point-of-purchase materials, in real-time.
Pricing
The company offers three plans
- Essential
- Pro
- Enterprise
The plans typically start at $5000 per year, but pricing will depend on your business needs. You can ask for a quotation
3. iFoodDS
iFoodDS, also known as iFoodDecisionSciences, prioritizes food safety, traceability, and quality management. The software functions as an electronic database in which all paper records for food safety and quality management can be stored.
In terms of food safety solutions, iFoodDS enables in-field data collection to get real-time information and give fast remedies in the event of non-compliance.
The program contains personnel logs, checklists, and evaluation forms, and it syncs real-time data to the team via a cloud-based system, alerting supervisors to potential dangers.
Key Features
- Traceability: Get a full image of your supply chain so you can trace ahead and back to the lot code in real-time.
- Quality Management: Use their food quality control system, which includes our inspection app and dashboards that reveal valuable data to maximize sourcing and freshness.
- Food Safety Software: Online reports and dashboards demonstrate the evolution of quality over time and enable you to compare suppliers, store or restaurant locations, and other variables to determine the core reason.
Pricing
- The software's pricing is determined following comprehensive discussions with an iFoodDS representative.
4. Safefood 360°
This food safety management software employs over 35 pre-configured modules to assist food enterprises in ensuring food safety compliance and quality management. These modules are designed to meet the criteria of some of the most well-known food safety standards.
Through a vast and effective hazards database, Safefood 360° facilitates food safety management and the development of control measures.
The platform allows food businesses to transition to a totally paperless monitoring system while also streamlining the process of gathering, aggregating, and presenting data.
Key Features
- Robust Hazard Database: A distinctive and extensive hazards database drives the whole food safety system. All of the major known biological, physical, chemical, and allergy dangers are included, and specific hazard analysis is supported. The database can be customized and fitted to your specific goods and procedures.
- HACCP Flow Diagrams: A built-in flowcharting tool makes it simple to create HACCP flow diagrams. External tools such as Microsoft Visio or CAD are not required. Like any charting tool, you can construct any diagrams, add icons and text, and highlight connections between items.
- One-click HACCP / PCP Plan: A built-in flowcharting tool makes it simple to create HACCP flow diagrams. External tools such as Microsoft Visio or CAD are not required. Like any charting tool, you can construct any diagrams, add icons and text, and highlight connections between items.
Pricing
Safefood 360° provides three distinct plans with differing degrees of comprehensiveness. Pricing and a demo are available upon request.
- Essential
- Premium
- Enterprise
5. Primority
Primority's main product is the 3iVerify, which is a digital food safety and quality management system that may assist in enhancing numerous elements of the food industry.
3iVerify is made up of around 30 courses that concentrate on various areas of food and quality management in any food industry.
The purpose of this software is to assure compliance with standards such as GFSI and to convert your paper-based operations into a fully digital system.
Key Features
- Action Management: Manage corrective and preventive actions, risks and actions as a team.
- Administration: A wide range of tools are available to configure and personalize 3iVerify.
- Al Supplier Surveillance: Al Powered supply chain monitoring and surveillance.
Pricing
- The cost of 3iVerify licenses vary based on your requirements. When you surpass the number of permitted suppliers for management (first 250 suppliers), you may be charged an extra fee.
6. FoodDocs
FoodDocs offers a comprehensive food safety management system with two key services and features:
A Digital Food Safety Management System equipped with an Intelligent notification system and a customizable HACCP plan template maker. This intelligent digital FSMS can be effortlessly set up in just fifteen minutes, serving the purpose of assisting chefs and other food handlers in maintaining food safety compliance.
With just a few clicks, users can access essential food safety documentation, including monitoring forms.
Key Features
- Monitoring: In 15 minutes, you can set up a smart Food Safety System with specific monitoring activities.
- Traceability: Discover Traceability System to manage and plan your production with ease.
- HACCP: Become compliant by creating your HACCP Plan on your own, just answer the questions prepared about your business
Pricing
- Free trial for 14 days
- Fast HACCP plan $59.00
- Lite FSMS $99
- Full FSMS $299
7. FieldKo
FieldKo helps your front-of-house workers to offer a great and uniform customer experience throughout your restaurant network by ensuring compliance with business, quality, and safety regulations.
Streamline processes and standard operating procedures to improve operational execution. Maintain the engagement and training of your frontline workers, resulting in an improved and consistent guest experience that ultimately preserves customer loyalty.
Key Features
- CAPA: This includes determining the underlying reasons for present or prospective problems, analyzing their fundamental causes, finding effective remedies, and documenting the process to avoid the likelihood of similar difficulties reoccurring in the future.
- ChatGPT AI-Powered Insights: Using platform-integrated artificial intelligence, you can automate and improve compliance procedures. To increase job accuracy and overall compliance management, eliminate time-consuming compliance procedures.
- Task Management: FieldKo assists you in meeting food safety regulations by letting your team to effortlessly inspect kitchens, track food inventory movement, and assure compliance.
Pricing
- Contact the vendor for pricing
8. Opsi
A workflow software for culinary workers to improve efficiency and uniformity.
Say goodbye to the burden of maintaining information using obsolete techniques like clipboards, binders, and notebooks, and embrace a contemporary, centralized, and secure system that will permanently transform and boost the productivity of your team.
Provide device-agnostic access to vital information to your team, allowing them to interact more successfully, concentrate on their task, and achieve greater outcomes.
Key Features
- Recipe Book: Manage and consolidate your recipes with an advanced tool that maintains consistency, saves money, and helps with training, and is available from any device.
- Task Lists: Gain visibility that fosters accountability and openness while also allowing managers to more efficiently deploy resources, modify priorities, and make educated judgments.
- Unified Communication Channels: Chat one-on-one or in groups. Facilitate targeted conversations, updates, and requests, or just catch up with your team in a safe, user-friendly environment.
Pricing
- Contact the vendor for pricing
What is Restaurant Management?
One must have a firm grasp of the concept of restaurant management before tapping into restaurant management software.
Managing a restaurant is essentially the same as managing any other type of business; it entails making sure the restaurant runs smoothly on a daily basis, guiding it toward its goals, and protecting its financial and strategic interests, both now and in the future.
Managers in F&B establishments have a lot on their plates, such as overseeing staff, stock, money, public perception, advertising, and customers.
What is Restaurant Management Software?
Understanding what restaurant management is makes it much simpler to comprehend what restaurant management software is all about.
This kind of software is intended to help restaurant managers with the numerous duties they must do, generally by making them simpler, more efficient, or more accurate.
Customer relationship management (CRM) software concentrates on the customer service aspect of the job, whereas staff management software focuses on labor management.
Similarly, restaurant management software targets a particular aspect of the operations. Alternatively, some restaurant management software integrates many key areas into a more complete solution, enabling managers to do several activities from a single location.
Types of Restaurant Management Software
In the restaurant sector and other F&B businesses, restaurant management software is essential. Various kinds of restaurant management software concentrate on various facets of restaurant management, even though complete, all-in-one solutions are available. The following are some key examples:
Food Safety Software
Restaurant food safety software solutions assist food companies in complying with the various food safety standards in the food sector.
When done manually, running a food business while ensuring food safety can be a demanding undertaking.
Food safety rules differ from country to country and sometimes even across states. As a result, it may be difficult to meet all of the standards at all times, particularly if you manage a business with several locations.
Order Management Software
Order management software enables restaurants to keep track of all orders prepared, whether from customers in the restaurant or online.
Furthermore, the software collects data from all online channels, including the restaurant's website and third-party platforms.
In most situations, order management software and comparable forms of restaurant management software will have a dashboard that displays important order information. This information may contain the table from which the order was taken, the home address for a takeout order, the order's current status, and the price of the order.
Food Costing Software
The major goal of food costing software, as the name implies, is to help restaurants in managing food expenses. This includes monitoring supplier costs and informing you of any changes. Costs can sometimes be predicted in advance so that restaurants know how much they can expect to pay.
However, the actual benefit of this restaurant management software is shown when restaurants utilize it to monitor waste and related expenses.
In addition to that, all recipes—current, prospective, and otherwise—may have their whole costs calculated. With this data, a restaurant can set prices that will guarantee a profit for every dish.
CRM Software
CRM (customer relationship management) software is intended to help organizations manage their interactions with customers, future customers, and business partners.
To do so, it is critical that communications between customers and your company be saved and immediately accessible.
This is particularly helpful when dealing with issues that need the involvement of more than one employee; it allows restaurant managers and customer care representatives to peruse past communications from customers before replying.
CRM software can additionally save client communication preferences and contact information. Restaurant-specific solutions will also store previous client food orders.
Bottomline
These restaurant management software applications offer some of the best solutions for maintaining organization, enhancing team productivity, and ensuring customer satisfaction.
With improved productivity, valuable data insights, and seamless software integrations, each of these tools has the potential to enhance your profit margin and overall business performance.
While most of these applications require an account and a subscription for full utilization, many offer free trials or demonstrations. If any of these caught your interest, take a closer look to assess their compatibility with your restaurant's tech stack.
Streamline Food Safety, Maintenance and Daily Operations with Xenia
Xenia unifies food and beverage operations with tools to standardize, track and measure work across every team, asset and facility.
Our customers love Xenia's robust use cases including:
Food Safety Management
🌡️ Automatic Temperature Monitoring
Xenia leverages temperature sensors that utilize both Bluetooth and LoRaWAN technology to transmit data reliably to your Xenia account. The monitors work continuously in a range of 40°C to 125°C and an accuracy of +/- 0.4°C. When an temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Compliance Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Daily Operations
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📆 Recurring Tasks
Create recurring schedules for review meetings, inspections, cleanings and more.
💪 Team Accountability
Defeat pencil whipping and disorganized responsibility assessments by standardizing operations with Xenia. Track time, collect photos, send messages and ensure high quality work.
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Streamline & Improve Your Restaurant Accountability With Xenia!
Xenia unifies food and beverage operations with tools to standardize, track and measure work across every team, asset and facility.
Our customers love Xenia's robust use cases including:
💪 Team Accountability
Defeat pencil whipping and disorganized responsibility assessments by standardizing operations with Xenia. Track time, collect photos, send messages and ensure high quality work.
🌡️ Automatic Temperature Monitoring
Xenia leverages temperature sensors that utilize both Bluetooth and LoRaWAN technology to transmit data reliably to your Xenia account.
The monitors work continuously in a range of 40°C to 125°C and an accuracy of +/- 0.4°C. When an temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Compliance Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📆 Recurring Tasks
Create recurring schedules for review meetings, inspections, cleanings and more.
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