Something’’s terrifying about the unknown, and property maintenance is no different.
Having strong skills in property management is crucial for success in the property management industry. Less than 50% of all landlords manage their properties
If you own or manage a property, you must do routine maintenance on it. Regular maintenance and repairs are part of it to maintain the property in excellent shape. Preventing expensive damages and keeping the value of an investment can be achieved by swiftly attending to maintenance activities.
Promptly attending to general property maintenance activities helps property owners avoid expensive losses and keeps their investments valued.
At the end of the day? Property maintenance is fundamental. It's a must-have component of any working system.
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What Is Property Maintenance?
The goal of property maintenance is to keep structures and the areas around them in the best possible shape, which includes home maintenance checklists for safety, cleaning, rodent control, trash removal, gardening, landscaping, and repairs to assets.
Real estate ownership and management both rely on regular property care, with property managers obligated to ensure that their buildings' inhabitants are provided with effective, pleasant, and safe surroundings by implementing appropriate systems.
Skilled property owners emphasize regular maintenance not only to prevent legal trouble but also to cater to occupancy requirements enforced by state laws, municipal regulations, and International Property Maintenance codes. However, suggested maintenance techniques differ per asset.
Of course, savvy property owners emphasize regular building and property maintenance not only to stay out of legal trouble but also to protect their assets' worth and the happiness of their tenants.
What Is General Property Maintenance?
The purpose of general property maintenance is to keep structures and their associated utility systems in a state that is fit for human habitation, free from hazards, and operational.
Whereas building property maintenance, like property maintenance, strives to keep structures in good repair, although it doesn't always include tending to the grounds around the structures.
It should be noted that property maintenance and general property upkeep are often mistaken for one another. Although certain duties are similar to others, there are also important distinctions.
Here are some of the most typical general property maintenance tasks:
- Gutter, handrail, window, floor, and bathroom cleaning
- Doing maintenance on equipment like elevators and air conditioners
- Keeping the plumbing and electrical systems in working order
- Make sure the roof, walls, windows, and doors are in pristine shape
Priority is a common way to classify maintenance tasks. Time and money are limited, so less important activities take a back seat to more urgent maintenance of property. Cleaning staff, property managers, and maintenance specialists all have a role in keeping properties in good repair.
General maintenance experts are on-site all the time and perform routine, unexpected, and emergency repairs as well as planned maintenance.
Types of Property Maintenance
The goal of various forms of property maintenance is to ensure that a property continues to serve its intended purpose and remains in perfect shape. 80% of property managers are involved in the coordination or performance of maintenance/repairs as well as rent and fee collections. The many forms of property upkeep are as follows:
- Preventive maintenance – the process of monitoring and identifying potential issues in order to prevent them from becoming more significant issues down the road. For the most part, this kind of upkeep entails replacing worn-out components or conducting regular inspections.
The following is an often-used inventory of items used in general property maintenance:
- Eliminating unwanted pests
- Verification of potential water leaks or damage
- Caulk and grout inspection in the shower
- Examine roofs and gutters
- Verify the absence of holes in the drywall or ceiling
- Heating and cooling system replacement
- Draining the water heater
- Verification of smoke and CO alarms
- Planned maintenance – is described as simply scheduled or planned maintenance, as opposed to the same as preventive maintenance.
- Condition-based maintenance – signifies taking prompt action if a property feature or piece of equipment exhibits early warning indications of impending failure before its complete breakdown.
- Reactive maintenance – involves replacing or repairing a malfunctioning piece of machinery.
What Does Property Maintenance Entail?
The United States has approximately 50 million rental listings, of which 41% are owned by mom-and-pop landlords, which is around 20.5 million units that mom-and-pop landlords manage.
Property care and preservation involve several responsibilities and actions. The goal is to ensure the proper functioning and safety of a property, whether residential or commercial.
Regular Inspections
An essential aspect of building and property maintenance is conducting inspections regularly. Regular inspections and evaluations of the property's state are what these are all about. They help you see problems before they become big, dangerous, and expensive by identifying them early.
Depending on the property's age, kind, and the applicable rules and regulations, the frequency of inspections may vary.
Here are some of the components examined during property inspections:
- Structural integrity
- Electrical systems
- Plumbing
- HVAC systems
- Roof and gutters
- Exterior (walls, windows, doors, and landscaping)
- Flood or storm damage
Simply taking a stroll around the property and keeping an eye out for obvious damage or wear and tear is a good visual inspection method. Mechanical, functional, and hazardous inspections are best handled by professionals. They are well-equipped and trained to detect certain signs.
Cleaning and Maintenance
A thorough cleaning of a property is necessary to eliminate unsightly buildups of waste, dust, and stains from all of its surfaces. It does wonders for a property's aesthetics, security, and well-being.
Among the many responsibilities of a property cleaner include dusting, vacuuming, mopping, garbage collection, and pressure washing walkways and parking lots.
Maintenance and Repairs
When flaws or damages are found during routine property maintenance inspections, the appropriate course of action is to correct them. In doing so, they prevent more damage from occurring and restore the property's usefulness.
Groundskeeping and Landscaping
A property's exterior can be significantly enhanced with regular landscaping and groundskeeping services.
The primary emphasis of groundskeeping is routine maintenance and repair, including tasks like weeding flower beds, cutting hedges, and mowing the grass.
Landscape architects and contractors plan and develop gardens, patios, and pathways to enhance the visual appeal of a structure.
HVAC System Service
It is essential to inspect, clean, and maintain your HVAC system as part of keeping your home.
Keeping your HVAC system in excellent condition can boost comfort, save energy costs, and extend the life of its components. When it comes to HVAC services, it's imperative that you use a certified professional.
Plumbing and Electrical Repairs
Among the most common types of property maintenance are those involving the plumbing and electrical systems.
When a property's plumbing system has problems, such as a dripping faucet, a blocked drain, or damaged pipes, the plumber must step in to address the problem.
Repairing electrical issues such as blown fuses, unsecured outlets, and damaged wiring may help keep your home or business running smoothly and safely.
Decorating and Painting
Both of these aspects of property maintenance work together to make a property seem the way you want it to, which boosts its aesthetics, practicality, value, and overall vibe.
Choosing and arranging furniture, accessories, and ornamental pieces is what decorating is all about, whereas painting is all about adding color, texture, and visual appeal to surfaces via the application of paint.
Safety and Security Measures
Protecting people, their possessions, and the environment from danger is the primary goal of safety and security measures. Cameras, alarm systems, and deadbolt locks are all part of these precautions. In general, homes that are safe and secure are worth greater money.
Insulation and Energy Conservation
Insulation is an important tool for the fight against energy waste and for maximizing the efficiency with which buildings use energy. To assist retain heat in winter and cool air in summer, insulation is often put in walls, ceilings, and floors. This results in reduced energy use and financial savings. To find out whether your home's insulation is still doing its job, check on it every few years.
Keeping Records
In order to effectively manage and maintain your property's assets, it is essential to save and preserve all relevant information. Among the many possible uses for the data is in the areas of financial management, regulatory compliance, and maintenance and repair monitoring.
The Importance of General Property Maintenance
Enhanced Aesthetics
People are more likely to purchase, rent, or visit a property that is well-kept and has good curb appeal. Additionally, it has the potential to enhance businesses' image to the public.
Enhancing Property Value
If you want to increase your home's worth, regular upkeep is a must. A better-asking price and more interest from prospective buyers or renters are both results of ongoing property maintenance.
It improves the home's curb appeal and makes a good first impression. In addition, minor problems can be averted from becoming severe ones with frequent maintenance, which ultimately saves you money on repairs.
Preventing Costly Repairs
Keeping up with routine property maintenance might save money on issues down the road. The best way to prevent minor maintenance concerns from becoming big, costly repairs is to take care of them as soon as they arise.
If you want your property investment to last and be worth what you paid for it, regular maintenance of property is a must.
Conditions deteriorate, rental revenue drops and legal problems may arise from ignoring upkeep. Landlords and property owners must take preventative actions to avoid expensive repairs.
Ensuring Safety and Security
One of the most important parts of property maintenance is making sure the property is safe and secure. Taking preventative actions means guarding against dangers before they happen so that the building and its residents are safe.
Alarm systems and surveillance cameras are two examples of security systems that homeowners might install to keep their properties secure from intruders.
To keep a place safe and secure, it is also important to keep the doors, windows, and locks in good repair.
Accidents and injuries can also be reduced by the quick elimination of safety risks and the implementation of routine inspections. Owners can ensure their tenants' and employees' safety and comfort by making security a top priority.
Wrapping Up
Being a responsible property owner or manager means embracing regular inspections and general property maintenance to catch problems early, make sure everyone is safe, and avoid legal trouble.
Preventing big problems and boosting property value are both made possible by regular inspections and prompt repairs through building maintenance software.
Furthermore, with regular maintenance of property, residents can appreciate a living space that is both secure and is pleasant. Keep in mind that maintaining a property is a never-ending task that calls for both persistence and precision.
FAQs
What is Property Maintenance?
The term "property maintenance" represents the routine cleaning, repairing, and caring for a structure or piece of property that is necessary to maintain it in good working order, free of hazards, and aesthetically pleasing.
This covers a broad variety of activities, including fixing plumbing and electrical issues, servicing HVAC systems, painting, landscaping, and ordinary housekeeping. Preservation of property value, tenant happiness, and compliance with safety standards all depend on regular property maintenance.
What is Home Maintenance?
Home maintenance includes all the routine checks and fixes that are required to maintain a house in decent shape. Cleaning, servicing appliances, fixing fixtures, and keeping the outside of the house in good shape are all part of it.
To keep a house in good repair, fix little problems before they escalate, and make sure everyone who lives there is safe and comfortable, regular maintenance is essential.
How Do You Calculate Maintenance Costs?
Few maintenance expenses can be clearly attributed to the final product or process, thus it's understandable that property owners would want to keep maintenance budgets as low as possible.
Slashing maintenance budgets, however, might backfire in the end and cost more than the initial investment. Spending decisions made in the short term might have a negative impact on property values in the long run.
Manage Property Inspections and Maintenance Management with Xenia
Ensure happy guests and positive reviews with the operations platform built to manage inspections, cleaning and maintenance with customizable procedures, inspections, and logs built for your properties needs.
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Our customers love Xenia's robust use cases including:
Maintenance Management
🛠️ Work Order Management
Create work orders to handle repairs and cleanings. View live progress reports, chat with teams, and review work data to ensure accountability.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure your property is 5 star ready. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
⚙️ Work Order Requests & Approvals
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
🔎 Smart Property Inspections
Inspect your property after every guest, with custom templates to ensure nothing is missed. Trigger actions based on a step response such as creating a corrective action on a failed inspection step or sending a notification to management for out of range meter reading.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📲 QR Codes
Generate and attach QR codes to different areas of each property to log maintenance, cleaning or any other completed work.
📁 Property Work History
View work history for every asset and property in Xenia. Review performance data and enable corrective actions to improve your operation.
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs customized to each property and use case.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📲 Chats & Announcements
Centralize team communication with in task chats, one-on-one chats, team messages and company wide announcements.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view work progress reports. Filter by asset, location, category or due date and export the report in PDF or Excel.
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