As the business landscape becomes increasingly complex, achieving operational efficiency has become the goal and the challenge. And what's more astounding is that it has led to a paradoxical bind for over 60% of businesses.
But the solution is simple — creating set procedures, also known as Standard Operating Procedures (SOPs).
However, this simple yet detailed route to efficiency has become an additional hurdle, a vortex of old information, disorganization, and untrackable data.
When work becomes hectic, you can use a free SOP writing software, guaranteeing that your processes and procedures remain intact.
Meanwhile, when an SOP is successfully conveyed, teams avoid taking shortcuts, which may quickly lead to more mistakes and manual effort, longer delays, dissatisfied customers, and poor service.
In this post, we will look at the advantages of free SOP writing software and how to choose the best solution for your team.
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8 Best & Free Writing AI Software In 2024
Without waiting any further, let's take a quick dive into the realm of the best SOP writing software.
1. Xenia - Overall No. 1 Best AI SOP Writing Software for Procedures
Right off the bat, Xenia comes as one of the most reliable, robust and convenient SOP writing software with plenty of other features for tons of industrial use-cases.
Since we are talking about SOP writing and creation, know this - Xenia has a robust integrated tool that uses AI to create SOPs - and that too, within seconds!
What more could you ask for?
Once an SOP is create, you can further customize it to suit your business, or ongoing work order requirements.
On top of this, you can find every document, procedure, and SOP you’ll ever need at your fingertips.
Furthermore, as one of the best AI SOp creator App, Xenia offers shareability of SOPs and files through a simple share button to keep external stakeholders informed.
The process makes streamlining information a breeze without having to sift through piles of documentation and paperwork by utilizing AI, checklists, and templates to make SOP and documentation easy and automated.
With Xenia, you can build your SOP playbook more efficiently, cut training time in half, and constantly scale up your operations.
Key Features
- AI-Powered SOPs: Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
- Operations Templates: With cutting-edge AI capabilities, Xenia can help you develop SOPs in seconds with pre-built templates from Xenia's public template archive.
- Tasks & Work Orders: Plan and access extra categorization features ahead of time to keep track of your SOPs. With customizable views, you get to track task status and get alerts for late SOP assignments.
- Chats: Directly communicate with team members and address significant issues related to an assigned SOP. Respond to employee requests promptly to guarantee transparency and accountability.
- Corrective Actions: Create resolution processes based on SOPs using conditional logic and track completion.
Pricing
- Free Forever: Start now at $0 for up to 5 users, and access to all the basic features.
- Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports, template reports, sub-assets, and sub-locations.
- Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
- Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.
Feel free to Book a Demo
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. Trainual
Trainual, commonly known as a knowledge management platform, helps businesses consolidate all of their SOPs, checklists, and processes in one place.
Trainual can help transform your SOPs into easy-to-use, editable, and manageable step-by-step training guides. This free SOP writing app comes with a standard plan to help new workers learn how things work at the company.
You'll spend less time training new employees because of this. Plus, it comes with hundreds of templates that you can use right away to make processes.
Key Features
- 250 Built-in Templates: Get on track with ease and get started on top of SOP creation with technologies like AI and industry-proven templates.
- Integration with Third-party Apps: Seamlessly sync with tons of work apps like your HR and payroll system, messaging app, and thousands more.
- Customer Support: Get the best resources for writing SOPs and the fastest customer service from trained staff who are ready to help you.
Pricing
- Small Business Plan: $250/month for 1-50 employees
- Growth Business Plan: $417/month for 51-100 employees
- Unlimited Plan: Talk with sales to learn more.
3. Document360
Document360 is a SaaS platform that assists you in creating an excellent self-service knowledge base for your clients and internal users – either public or private knowledge bases.
As a knowledge base, the tool assists you in creating, managing, and publishing content in real-time. Customization tools, a category manager, version control, and security features allow you to see and feel the full writing and brand experience.
With Document360, you can generate a wide range of help pages, including technical documentation, online user manuals, FAQs, and standard operating procedures, in addition to product help materials for your SaaS business.
Key Features
- Knowledge Base Assistant: Document360 has a knowledge base assistant that enables people to search for answers without ever leaving your website.
- Localization: To ensure that your documentation is accessible by individuals globally, translate your knowledge base into multiple languages.
- Integrations And Extensions: Within your knowledge base, you're able to configure strong third-party free SOP writing app extensions and connections with Document360.
Pricing
- Free Plan: For up to 2 users, lifetime access with limited features.
- Standard Plan: Starting at $124/project/month for three users
- Professional Plan: Starting at $248/project/month for five users
- Business Plan: Starting at $331/project/month for five users
- Enterprise Plan: Starting at $497/project/month for ten users
4. Dozuki
Dozuki is a prominent platform for the transformation of industrial activity. Dozuki, which is often employed in the industrial sector, gathers specialist knowledge and is useful if your organization has to launch linked work instructions and upskill its workers.
The program includes straightforward knowledge-capture features that enable experienced personnel to easily and immediately exchange information and expertise with other staff from the shop floor.
Dozuki allows you to create electronic work instructions, update training manuals, and update product support guides for the whole firm.
Key Features
- Approval Workflows: Gain absolute control over which employees can approve changes.
- Content Libraries: Take advantage of our pre-made content on your Dozuki website. Benefit from a vast video collection.
- Document Control: Create, update, and track your approval procedures and releases.
Pricing
Contact Dozuki for a Quote
5. Workflowy
Workflowy is a simple and minimalist free SOP writing software for jotting down ideas, making to-do lists, and organizing your life. To put it another way, it's a note-taking app.
You can incorporate hashtags in your notes to improve organization and searchability. Workflowy will display some of your previously used tags once you start typing #. You may modify the color of your tags to make them more personalized.
Unlike the classic copy and paste approach, with live copies, or mirroring as they call it, you may copy a bit of text, and when you alter it, all other copies will be updated!
Key Features
- Global Search: You can look for specific terms or sort by categories in the search box as well as dates in your notes.
- Tagging: You can incorporate hashtags in your notes to help with organization and searchability.
- Sharing and Collaboration: By clicking on the bullet choices and then on 'Share,' you can access the sharing options. There are two modes to choose from.
Pricing
- Workflowy offers just one subscription plan, which costs $4.99 per month or $49 per year. A yearly payment plan can save you 20%, or $10.88, each year.
6. ProcedureFlow
ProcedureFlow is a powerful knowledge management software that is intended to help businesses thrive. It aids in maintaining order by performing known standard procedures in various parts of the organization.
Because of the program's user-friendliness, this product is meant to shorten training and mentoring time in half.
ProcedureFlow gives you a clear map of all of your firm's process protocols, which all of your co-teams will comprehend. Giving all members equal and rapid access to data will allow for the effective assignment of jobs and the improvement of your services.
Key Features
- Visualize Processes: Get a bird's eye viewpoint on organizational operations to assist decision-makers in immediately identifying opportunities for improvement.
- Foster Collaboration: Easily develop policies throughout the organization and crowdsource maintenance to ensure consistency.
- Drive Adoption: Create operational reports and insights to assess process adherence and identify efficiencies.
- Visual Flows: Employees can instantly track the whole flow and always know where they are in the process since it was designed with navigation in mind.
Pricing
- Teams: $25 /per month/user billed annually
- Standard: $27.50 per month/user billed annually
- Enterprise: $32.50 per month/user billed annually
7. Way We Do
Way We Do is free SOP writing software that is cloud-based and allows companies and organizations to simply write policies and procedures, as well as build and actively use operations manuals.
It has active checklists, simple standard operating templates, compliance sign-off, task reminders, online security, and privacy management. Dropbox, Google Drive, and Box are all supported by Way We Do.
Way We Do assists customers in systemizing their company processes for more efficient operations. Policies and procedures may be quickly created using Way We Do's ready-to-use SOP templates. Activated checklists in Way We Do allow workers to effortlessly implement the company's processes into their day-to-day work.
Key Features
- Activated Checklists: With repeating Activated Checklists from Way We Do, you can direct and monitor the workflow of repeating "step by step" operations.
- Authoring Procedures: Many different content management platforms have editing features, making it simple and comfortable to create rules, procedures, and checklists.
- Organizational Charts: Using Way We Do Organisational Charts, you can organize, describe, and display your organizational structure.
- Recurring Tasks: Once tasks are allocated, automated emails and alerts are sent to team members to remind them of recurring duties and tasks that must be completed.
Pricing
- ENTRY Subscription Plan: $99 Per month for 10 team members
- ENTERPRISE Subscription Plan: Book a meeting
8. SOP Express
SOP Express is a full-featured Document Management Software for Startups and Agencies. SOP Express offers complete Windows-based solutions.
Offline Access, Training Management, Document Assembly, Document Control, and Document Archiving are all available via this online Document Management solution.
Key Features
- Offline Access
- Document Assembly
- Version Control
- Document Archiving
Pricing
- Book a Demo or Free Consultation
The Role of SOP Software
SOP software serves as your organizational compass, directing your operations toward higher efficiency, consistency, and quality. However, its use is not limited to just storing SOPs.
Let's look at what really powers the core of free SOP writing software:
- Centralization of Data: SOP softwares acts as a Consolidated Knowledge Hub that collects and organizes all of your SOPs in one place, guaranteeing easy access and management.
- Unwavering Consistency: The program aids in the maintenance of a standardized approach to varied jobs, reducing mistakes and assuring consistency across all procedures.
- Real-Time Relevance: Because of its ability to apply real-time changes, your staff is constantly using the most up-to-date processes.
- Promoting Operational Efficiency: By automating common procedures, you can boost your team's productivity and move your company towards operational efficiency.
- Encourage Collaboration: With built-in collaboration capabilities, your team may participate in the design, review, and improvement of SOPs as a whole, promoting a culture of knowledge sharing and continuous improvement.
What to Look for in the Best Free Sop Writing Software
Core Features
- Options for Customization: This enables you to adjust SOPs to the demands of your organization and provide information in the way that your workers best absorb it.
- Document Management Capabilities: The software/free sop writing app should have comprehensive document management skills that enable you to effortlessly generate, save, organize, and retrieve SOP documents.
- Version Control: It's like a rewind for your SOPs, assuring accountability and clarity while removing the uncertainty of out-of-date documentation.
Enhanced Features
- Template Creation: With the template creation feature, you get a head start with pre-filled with the right structure and crucial elements, ready for you to customize.
- Mobile App: Your employees can look up SOPs on the go from any device with mobile readiness. It's all about ease and adaptability, making sure that your processes are available to your team whenever and wherever they need them.
- Real-Time Collaboration: Your team can work together on the same document, exchange ideas, and make changes at the same time by using real-time editing and collaboration.
Advanced Features
- Analytics: Analytics give useful information into how your SOPs are utilized, how successful they are, and where there is space for development.
- 3rd-party Integrations: Integration features guarantee that your free SOP writing software plays in sync with the rest of your technology stack, whether it's your project management system, HR software, or CRM platform.
- Compliance and Audit Trail: SOPs often demand adherence to standard practices or quality standards. Look for software that allows you to keep an audit trail of SOP modifications, records user activities, and gives version history.
Wrapping Up
Having the best free SOP writing software set in place for your organization can transform how it records and manages its operations.
It acts as a centralized location for teams to interact, manage progress, and verify tasks are completed correctly. This results in increased process consistency, efficiency, and easier cooperation across several sectors.
It is critical to consider easy integration into current operations when picking free SOP writing software. Understanding the important elements necessary allows teams to make an educated decision that will set them up for success, resulting in increased productivity and work satisfaction.
Xenia is a leading option for businesses seeking efficient process documentation. Its significant features, such as AI-powered SOP Writer and efficient information exchange, make it stand out from the competition.
With Xenia, you can unleash the future of creating procedures and achieve consistent, efficient, and error-free processes.
Frequently Asked Questions
Is having SOP software important for your organization?
Yes, because standard operating procedures are usually required in almost any type of industry and professional setting.
Writing SOPs on paper or sending PDF files through email can get tiring very quickly. Additionally, organizing those SOPs will prove to be a headache. Some SOP softwares also offers free versions, so the cost is minimal compared to that of other software types.
Which SOP software is the best for creating procedures?
Xenia, Trainule, Document360, Dozuki, and Workflowy are the leading SOP software in the market right now.
Each of the best SOP softwares has its own set of strengths, use cases, and functions. Choosing which of the top SOP software is appropriate for you and your organization is dependent on the sort of standard operating procedures your team typically generates. Still, it is great to choose one that allows you to install the app effortlessly.
What is an example of SOP?
A standard operating procedure is a set of step-by-step instructions for completing a certain activity.
An SOP for receiving incoming materials, for example, may contain processes such as confirming information, inspecting for damage, updating inventory records, and transporting the products to the designated receiver.
How easy is SOP software to use?
The ease of use of SOP software is determined by the tool's user experience and feature set, as well as the intricacies of the procedures that your team wants to record.
Tools like Xenia have a little to no learning curve, requiring users to just click on a desktop-based recorder and customize papers using a rich text editor.
Xenia's user interface is basic, contemporary, and well-organized, making it simple for users to learn how to use the tool and move around their dashboard without the need for external assistance.
On the other side, certain systems may have clumsy user interfaces that make it difficult to discover documents and functions.
If a platform includes a large number of features that must be customized to match your specific processes and needs, it will take longer to install.
How Much Does SOP Software Cost?
The cost of Standard Operating Procedure software varies according to the features and capabilities required. Some software companies give free options, while others demand a monthly membership fee.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Streamline Your SOP Management With Xenia's Robust AI Solutions
Our state of the art AI-powered SOP writing tool is here to revolutionize your sop processes, document management and more!
Operational Execution & Process Excellence Redefined!
✔️ Checklists & AI-Powered SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Build Inspections, SOPs and Logs Within Minutes!
Take the lead on your church facility management activities by creating detaild templates with unlimited steps and diverse reponse times.
📆 Plan Ahead With Scheduled & Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Dedicated Mobile App
Download and install Xenia's official iOS and Android app on your smartphone to centralized your on-site facility management activities.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
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