Why A Fire Door Inspection Should Be Your Top Safety Priority

Facility Management
Published on:
January 1, 2024
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Fire door inspection is more than a regulatory requirement, it's an essential practice that protects lives and properties. As a facility manager, can you confidently assert that your building's fire doors would perform effectively in the face of an emergency? 

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This comprehensive guide will empower you with the necessary knowledge and strategies, to help you maintain the highest safety standards

We’ll unravel fire door inspections, illuminating their importance, the essential components of a robust inspection process, and how you can efficiently manage these inspections to stay in full compliance with safety regulations

As you embrace the vital practice of fire door inspections, one solution stands out to assist you every step of the way - Xenia.

This state-of-the-art facilities management software is designed to streamline your inspection process, making it more efficient and effective. 

With its robust features, Xenia provides a dedicated platform that simplifies data management, offers customizable templates, streamlines task assignments, facilitates real-time communication, and delivers insightful analytics.

Interested in discovering how Xenia can revolutionize your fire door inspection process?

Stay tuned.

Fire door inspection defined

A Fire Doors Inspection: The What and Why

A fire door inspection is a crucial safety procedure carried out within a building to ensure its fire protection systems remain effective.

These inspections primarily involve examining fire doors for any signs of damage, wear, or defects that might compromise their functionality and subsequently pose a risk during fire emergencies.

Typically, a qualified professional such as a certified fire door inspector or a facility manager trained in fire safety conducts these inspections.

The person responsible for conducting the inspection should have a comprehensive understanding of fire safety regulations and the specific operational and structural requirements of fire doors.

The frequency of fire doors inspections is dictated by local building codes, size, and fire safety regulations. For instance, in high-risk buildings or areas with heavy foot traffic, more frequent inspections might be required to ensure continued fire safety compliance and occupant protection.

This is where the importance of regular fire doors inspections comes into play. These inspections serve several critical purposes:

Mitigation of Fire and Smoke Spread

Fire doors are a crucial element in the passive fire protection strategy of a building.

They compartmentalize different areas of the building, preventing or slowing the spread of fire and smoke. This allows occupants more time to evacuate safely in the event of a fire.

Ensuring Occupant Safety

Properly functioning fire doors provide safe egress routes for building occupants during a fire emergency. They hold back the flames and smoke, keeping escape routes clear and increasing the chances of a successful evacuation.

Identification of Defects and Issues

Regular fire door inspection audits allow facility managers to identify potential issues or defects that might compromise the doors' functionality. Over time, factors like wear and tear, improper use, or environmental impacts can negatively affect the performance of fire doors.

Early Detection and Correction

Through regular inspections, issues can be detected early on, which enables prompt remediation. Corrective measures might include repair or replacement of defective components or the door itself. This ensures the fire door remains in an optimal state to perform its fire safety function.

Regulatory Compliance

Many jurisdictions have safety codes and regulations that mandate regular doors inspections. Therefore, conducting these inspections is a necessary part of maintaining compliance with local building codes and fire safety regulations.

Building Integrity

Fire doors are designed to protect the structural integrity of a building in the event of a fire. By containing the fire and smoke, they limit damage to the building and buy time for fire-fighting efforts. Regular inspections ensure these doors are ready to perform this crucial task if needed.

important aspects of fire doors inspections

Key Components of a Fire Door Inspections

A comprehensive fire doors inspection encompasses several key components.

During an inspection, facility managers or qualified inspectors examine various elements of the fire doors to ensure their proper functioning.

The inspection includes:

Door Leaf

The door leaf, or the door itself, should be solid, robust, and free from any significant damage.

The inspection should check for holes, deep scratches, warping, or delamination.

These issues could compromise the fire-resistance rating of the door by affecting its integrity and ability to withstand heat and flames. 

Door Frame

The frame must be structurally sound, secure, and appropriately installed.

Any cracks or significant damage could jeopardize the fire door's performance.

Excessive gaps could allow smoke or fire to pass through, compromising the purpose of the fire door.


Fire door assemblies often feature intumescent seals which expand when exposed to high temperatures, closing any gaps and preventing the passage of fire and hot gasses.

These seals should be intact and properly affixed to the door or frame. Any damage or poor fitting could undermine the door's effectiveness in a fire.


Door hardware, such as hinges, locks, latches, closers, and panic bars, need to be in good working order.

For example, loose or damaged hinges might prevent the door from closing properly. Locks and latches should secure the door effectively when it's closed. 

Door Closer

As mentioned above, the door closer plays a crucial role in ensuring that the fire door closes securely into the frame.

A malfunctioning closer may cause the door to remain ajar or close too slowly, which could allow fire or smoke to spread. The closer should be tested for appropriate speed and latching force.


Fire doors are often required to have clear signage indicating their status as fire doors and providing usage instructions.

For example, they may indicate 'Fire Door, Keep Closed' or 'Fire Door, Keep Locked'. Missing or incorrect signs could lead to misuse of the door, reducing its effectiveness.

how to create an inspection plan for fire doors

Developing a Fire Doors Inspections Plan

To ensure thorough and consistent fire doors inspections, facility managers should develop a comprehensive inspection plan.

The plan should outline the frequency of inspections, the responsible personnel or inspectors, and the documentation process. It is crucial to establish a schedule that adheres to the requirements of local building codes and fire safety regulations. 

The plan should also include a checklist or guidelines to ensure all essential components are inspected and documented during each inspection.

Understand the Regulations

Start by familiarizing yourself with the local building codes and fire safety regulations applicable to your facility.

This knowledge will guide the development of your inspection plan, helping you ensure it meets all necessary compliance requirements.

Identify the Scope

Determine the number of fire doors within your facility that need to be inspected.

Establish the Frequency

Set a schedule for when and how often inspections should occur.

Assign Responsibilities

Identify who will carry out the inspections.

This could be a facility manager, safety officer, or a third-party certified fire door inspector.

Make sure this person or team is properly trained and understands the inspection process and regulations.

Create a Checklist

Develop a detailed checklist for inspectors to follow.

The checklist will ensure that all parts of the fire door are assessed and that inspections are consistent.

Develop Documentation Procedures

Decide how you will record the results of the inspections.

This could be a paper-based system or a digital system, depending on your resources and needs.

The documentation should include any issues or defects found, the location of the door, and recommended corrective actions. Keep records of all inspections to track maintenance, demonstrate regulatory compliance, and plan for future inspections.

fun fact: fire doors inspections activity

Leveraging Digital Solutions for Fire Inspection Management

In the modern world, digital solutions have transformed how we handle many tasks, and fire inspection management is no exception.

Implementing a digital solution can streamline the process, enhancing efficiency, accuracy, and compliance tracking. Here are some key benefits of using digital tools for managing fire doors inspections:

Improved Data Management

Digital solutions allow for seamless record keeping and easy retrieval of data.

They eliminate the need for bulky paper records, which can be lost, damaged, or difficult to organize. Digital records are stored securely, are easy to search, and can be accessed from anywhere.

Efficient and Accurate Inspections

With digital tools, inspectors can use tablets or smartphones to directly input their findings.

Real-Time Updates

Digital solutions provide real-time updates during the inspection process.

Issues can be documented and flagged immediately, enabling quicker response times for repairs or replacements.

Simplified Compliance Reporting

Many digital tools can generate compliance reports based on the inspection data.

This makes it easier to demonstrate adherence to fire safety regulations, which is especially important during official audits or inspections.

Scheduled Inspections and Reminders

Digital solutions can also provide scheduling functionality. Automatic reminders ensure that regular inspections are not overlooked, helping maintain the integrity of the fire safety system over time.

Enhanced Communication and Collaboration

Digital tools facilitate better communication and collaboration among teams.

They can allow for instant sharing of inspection results, comments, or notes among facility managers, inspectors, and maintenance crews, improving the overall efficiency and effectiveness of the fire safety process.

Xenia as a fire doors inspections software 2024

Benefits of Using Xenia for Fire Doors Inspection Management

Xenia is a cutting-edge facilities and frontline operations management software that centralizes processes, enhances efficiency, and drives productivity.

With its user-friendly interface, comprehensive features, and powerful capabilities, Xenia streamlines operations, enables collaboration, and provides valuable insights for informed decision-making.

Centralized Data Management

Xenia's centralized data management allows facility managers to store and access all fire door inspection reports, documentation, and communication in a secure online environment.

This eliminates manual paperwork and enables easy retrieval of historical data for reference and analysis.

Template Libraries and Customization

Xenia offers extensive libraries of pre-built inspection templates, including specialized ones for fire doors inspections.

Facility managers can leverage these templates or customize them to align with specific project requirements, ensuring consistency and minimizing human error.

Streamlined Task and Work Order Management

With Xenia, facility managers can efficiently assign tasks to teams or individuals, set priorities, track progress, and monitor completion time.

Relevant fire doors inspections templates can be attached to tasks to ensure adherence to standards and procedures.

Real-time Collaboration and Communication

Xenia facilitates seamless collaboration and communication among facility managers, inspection teams, and stakeholders.

Managers can initiate discussions, share updates, and address concerns in real-time, regardless of physical location, fostering transparency and streamlining decision-making.

Robust Reporting and Analytics

Xenia provides facility managers with valuable insights through customized reports based on criteria like priority, location, category, and status.

These reports help identify trends, track performance, and make data-driven decisions for optimizing future inspections.

Use Xenia for Fire Door Inspection Management Today!

The role of fire doors in a building's passive fire protection system is of utmost importance, a fact underscored by the insights shared in this post.

Regular inspections, prompt identification and correction of defects, and adherence to safety regulations are fundamental steps to ensure these fire doors serve their life-saving function effectively.

Ready to elevate your facility management practices? Start a free trial of Xenia today and experience firsthand how it can transform your fire doors inspections management!

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