UpKeep is a comprehensive Asset Operations Management solution that enables businesses to scale by providing all necessary maintenance and operations tools.
With UpKeep's CMMS-centric features,you can access your maintenance management system from anywhere - be it your desktop, phone, or tablet.
However, the software is not perfect enough to suit some businesses' requirements. Thats where our post on the best Upkeep alternatives comes in.
If you are running a business with special work order requirements, maintenance management operations, complex inspection & safety audits, we've got a bunch of recommendation that will fit the bill.
So, let's get started.
And while we're at it, we'll also highlight some of the basic aspects of UpKeep to familiarize you with what the program has to offer.
10 Best UpKeep Alternatives In 2024
Let's dig in and see what the appended UpKeep alternatives bring to the table.
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1. Xenia - Overall All-Time Best UpKeep Alternative
Xenia is considered the best alternative to UpKeep as a maintenance management solution.
How so?
Xenia provides the same inspection capabilities, as well as improved maintenance and team management functionality. that UpKeep does, but Xenia is priced per team with one flat monthly rate for teams up to 15 users.
On top of that Xenia has a constantly evolving repository of checklists that suit use-cases from all over different industries.
It is a cloud-based software that helps businesses streamline their maintenance operations, providing various features such as work order management, preventive maintenance scheduling, asset tracking, inventory management, and more.
Xenia's user-friendly interface allows users to easily create work orders, track maintenance requests, and manage assets from any device.
With its powerful reporting and analytics tools, businesses can monitor their maintenance operations in real-time and make data-driven decisions to improve their processes. It is a great choice for businesses looking for a comprehensive solution at an affordable price.
Key Features
- Operations Template Builder: Build custom standard operating procedures, checklists, inspections and logs with logic powered automations and public submission URLS.
- Smart Inspections: Equip inspection steps with if/then logic to automate follow-ups, notify management and trigger corrective actions
- AI-Powered SOP Creator: Create extensive SOPs on any processes that you may have ongoing, through a robust AI powered Sop creator tool. Share and download these SOP on the fly with both internal and external stakeholders.The possibilities are endless!
- Inspection Forms: Tailor health inspection forms with QR code-enabled access, customizable checklists, and access to an inspection template library.
- Task Management: Simplify your work processes, streamline communication, and enhance visibility across all operations.
- Communication: Immediate problem identification and accountability through direct messages, group chats, and inspection-related discussion threads.
- Reporting: Access comprehensive reports and analytics on inspections, including multi-location access rights and restrictions.
- Corrective Actions: Establish resolution procedures based on health inspections using conditional logic and easily track completion progress.
- Temperature Monitoring: Ensure real-time monitoring of refrigerators, freezers, and storage units, receiving alerts for unsafe temperatures.
Pricing
- Free Plan: Free forever includes tasks & work orders, template builder, public template library, internal chats, parent assets, and locations.
- Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports, template reports, sub-assets, and sub-locations.
- Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
- Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.
Feel free to Book a Demo Today.
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. ToolSense
ToolSense represents a cutting-edge enterprise asset management solution, seamlessly integrating a user-friendly cloud-based platform with state-of-the-art IoT hardware to revolutionize your asset management practices through real-time asset data.
Comparable to UpKeep, ToolSense offers a robust set of features designed to enhance organizational efficiency and streamline asset-related processes.
To further enhance accessibility, ToolSense offers a dedicated mobile app on iOS and Android platforms. Whether for small or large businesses, ToolSense is tailored to meet the diverse asset management needs of organizations across the spectrum.
Key Features
- Asset lifecycle management
- Maintenance management
- Work order management
- Inventory management
- Fleet management
- Facilities management
Pricing
- Three options are available; basic, essential, and enterprise. However price is not mentioned, you can contact them and ask for it.
3. eMaint
An alternative to the UpKeep asset operations platform is the cloud-based CMMS software eMaint CMMS.
This versatile solution is designed for efficient asset management, inventory tracking, and workflow optimization within organizations. eMaint CMMS stands as a robust option for businesses seeking a cloud-based CMMS solution to enhance their asset operations and overall organizational efficiency.
Key Features
- Asset lifecycle management and tracking
- Work order management
- Vendor management
- Materials and party inventory management
- Implementation of predictive and preventive maintenance strategies
- User-friendly dashboard for easy navigation
Pricing
- A free trial is available. There is no free version of eMaint CMMS, but paid subscriptions start at $69/month/user.
4. Fiix
For maintenance teams and facility managers seeking robust support, Fiix serves as an enterprise asset management (EAM) solution tailored to the needs of businesses.
Utilized by a wide range of companies, from smaller enterprises to larger corporations globally, Fiix efficiently oversees maintenance inspections and work orders.
It stands out, especially for organizations requiring multi-site management. Fiix provides businesses with a comprehensive toolset to streamline asset-related operations and enhance overall maintenance efficiency across diverse organizational scales.
Key Features
- Asset management
- Maintenance management
- Work order management
- Reusable task templates
- Swift and convenient access to information
- Reporting and statistical features
Pricing
- Fiix offers a free version for limited users. Basic paid subscriptions start at $45/month/user.
5. IBM Maximo CMMS
IBM, a globally recognized company, has developed its CMMS solution called IBM Maximo.
This particular Upkeep alternative is widely adopted by businesses operating in sectors such as energy and utilities, oil and gas, manufacturing, and transportation. Distinguishing itself from other asset operations management systems, IBM Maximo is flexible in its deployment options, available as a cloud-based solution, on-premises, or as a hybrid model. Key features of IBM Maximo include:
IBM Maximo offers a comprehensive suite of tools tailored for industries with complex asset management needs, providing flexibility in deployment and ensuring accessibility for users across various devices.
Key Features
- Asset tracking and management
- Inventory management
- Work order management
- Implementation of preventative maintenance strategies
- Analytics and reporting functions
- Convenient desktop and mobile access
Pricing
- IBM Maximo offers several different pricing models, with the basic license starting at $250/month/user.
6. MaintainX
Of course, when it comes to the best UpKeep alternatives, programs like MaintainX are always popular in the industry.
It's a comprehensive software solution centered on maintenance, repair, and operations, aiming to enhance daily workflows for maintenance teams and foster improved communications within organizations.
When directly comparing MaintainX with UpKeep, it's evident that MaintainX caters to both small and large businesses by allowing an unlimited number of assets to be tracked within the system. MaintainX goes beyond basic maintenance tools, providing a versatile set of features that contribute to streamlined operations, effective communication, and overall efficiency for businesses of varying sizes.
Key Features
- Preventive maintenance management
- Work order management
- Inventory management
- Facilities management
- Checklist and inspection management
- Chat and comment feature
- Compatibility with iOS and Android
Pricing
- A free trial and free version is available for MaintainX. Paid versions start at $8.33/month/user.
7. Hippo CMMS
Lastly, on our best Upkeep Alternatives recommendations list, we've got Hippo CMMS.
For companies seeking a user-friendly solution accessible on both desktop and mobile platforms, the web-based software Hippo CMMS proves to be an excellent choice.
With a starting price that is more budget-friendly than some alternatives to UpKeep maintenance management, it caters to the needs of smaller to larger companies on a tighter budget. Hippo CMMS provides a cost-effective yet robust solution for organizations looking to streamline their maintenance processes while maintaining flexibility and ease of use.
Key Features
- Preventive maintenance management
- Work order management
- Asset management
- Inventory management
- Data insights
- Cloud-based solution
- User-friendly and customizable interface
Pricing
- Hippo Starter: $35 per user, per month plan with access to basic features and funtionalities.
- Hippo Plus: $55 per user, per month with advanced features inclusive of Starter plan.
- Hippo Pro: $75 per user, per month with access to all the core features and advanced functions for larger teams.
8. Fracttal One
With Fracttal One, a cloud-based CMMS that is easy to use, you can improve asset operations, maintenance plans, and equipment uptime.
Their emphasis on preventative maintenance and real-time data gives you the ability to tackle any problems before they turn into expensive breakdowns.
Key Features
- Intuitive User Interface
- Preventive Maintenance Powerhouse
- Real-Time Asset Insights
- Work Order Management Made Easy
Pricing
- Contact the vendor for pricing.
9. Limble
Simplify asset operations with Limble CMMS, a user-friendly cloud-based solution.
Your team will have the resources they need to be productive and efficient no matter where they are, thanks to this. Limble streamlines processes, improves communication, and ensures that your assets operate without a hitch.
With Limble, complicated work order processes are a thing of the past. A few clicks are all it takes to create, allocate, and track work orders using their intuitive interface. Scheduling and prioritizing are made easier with drag-and-drop capability, and everyone is kept informed about progress with real-time updates, which minimize delays and ensure tasks are performed quickly.
Key Features
- Mobile-First Maintenance Management
- Fast and Easy Work Order Management
- Enhanced Communication & Collaboration
- Inventory Management at Your Fingertips
Pricing
- Basic: Free
- Standard: $28 per user/month
- Premium+: $69 per user/month
- Enterprise: Custom Quote
9. SAP Asset Management
When it comes to smart and automated asset operations, SAP Asset Management has you covered.
They enable businesses to maximize the whole asset lifespan, beginning with planning and ending with disposal.
It operates in sync with other SAP products to provide you an exhaustive overview of your business, so you can make choices based on data to get the most out of your assets and keep your finances in check.
Key Features
- Holistic Asset Lifecycle Management
- Integrated Enterprise View
- Advanced Preventive Maintenance
- Robust Work Order Management
Pricing
- Contact the vendor for pricing.
10. Oracle Enterprise Asset Management (EAM)
Oracle EAM is your powerful asset operations management solution designed to maximize asset performance, streamline workflows, and drive operational excellence.
This comprehensive suite of features caters to large-scale operations across various industries, empowering you to optimize asset lifecycles, control costs, and gain a competitive edge.
Key Features
- Advanced Work Order Management
- Comprehensive Inventory Control
- In-depth Asset Performance Management
- Industry-Specific Functionality
Pricing
- Contact the vendor for pricing.
UpKeep In a Nutshell!
UpKeep delivers core maintenance functionality, including asset, inventory, and work order management, as well as preventive maintenance to create service schedules.
The tasks overview page shows upcoming work, along with due dates, criticality, and assets or workers assigned to each. When adding new tasks, you can include notes, a color-coded priority rating, images, assets, and users.
Moreover, the mobile application provides users with the ability to create projects, assign work orders, manage assets, and much more. It is ideal for small to midsize companies operating in various industries.
Thr program's services are available on a monthly subscription basis that includes support via phone, email, and an online knowledge base.
UpKeep Key Features
- Add co-workers and easily assign work orders to different users.
- Create, update, and check the status of work orders.
- Manage a history of your assets.
- Receive notifications to your phone and email.
- Organize and analyze reports.
- Enable UPC Label scanning.
- Develop assets and assign work orders to assets.
- Sync across all devices you own.
- Web application available for use on any device.
- Create preventative and scheduled maintenance.
- Customize work orders using form items.
UpKeep Pricing
- Lite: $20 per user, per month (billed annually)
- Starter: $45 per user, per month (billed annually)
- Professional: $75 per user, per month (billed annually)
- Business Plus: $120 per user, per month (billed annually)
- Enterprise plans are available on request.
- Free trial: Available
- Free version: Available
How to Select the Best UpKeep Alternative(s) Online?
Whether your company is initiating an asset management software implementation or contemplating a switch from UpKeep or another provider, you should consider several factors.
Begin by thoroughly analyzing your company's requirements and specific needs. If you're considering a switch, identify the reasons behind it:
- Does the current solution struggle to handle your required number of assets?
- Has your company recently experienced a growth in the number of assets?
- Are there key features missing that could enhance productivity?
For those without a digital asset management solution, evaluate how software can improve asset and maintenance workflows.
Create a list of must-have and nice-to-have features to guide your decision. Add future needs when selecting the right software solution.
Once your company's needs are clear, compare available options and the features each solution offers. Here, In this article, we present the top 7 UpKeep maintenance management alternatives, highlighting their key features and pricing for your consideration.
Conclusion
There you have it, some of the best UpKeep alternatives to help you streamline your business processes. In case, your favorite tool isn't listed here, feel free to reach out to us. We look forward to hearing from you.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Centralized Facility Management & Maintenance Activities
When it comes to mobile facility management activities, Xenia unifies daily operations, maintenance management and quality assurance to help ensure that everyone's on the same page.
Our customers love Xenia's robust use cases including:
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Build Inspections, SOPs and Logs Within Minutes!
Take the lead on your church facility management activities by creating detaild templates with unlimited steps and diverse reponse times.
📆 Plan Ahead With Scheduled & Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Dedicated Mobile App
Download and install Xenia's official iOS and Android app on your smartphone to centralized your on-site facility management activities.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
🛠️ Work Orders Management
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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