In a world where efficiency is king, having a Computerized Maintenance Management System (CMMS) is no longer a luxury but a necessity for managers.
This is where MaintainX comes in.
Since it’s inception, the program has positioned itself as a go-to platform by offering a user-friendly interface loaded with essential features like unlimited work orders and real-time messaging.
However, while MaintainX is a strong player it doesn’t cater to every potential user out there.
Thats where MaintainX alternatives come in. If you’re looking to choose a software from a bunch of reliable MaintainX competitors out there, then our list of the best MaintainX alternatives is for you.
Read on...
8 Best MaintainX Alternatives to Consider in 2024
- Xenia
- Upkeep
- eMaint
- Brightly
- Facilio
- Limble CMMS
- Fractall
- Hippo CMMS
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1. Xenia - Overall Best MaintainX Alternative In 2024
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Xenia is a cutting-edge software platform engineered to optimize facilities and frontline operations management across both desktop and mobile platforms.
While MaintainX only offers a rudimentary set of features for maintenance and operational tasks, Xenia goes above and beyond to furnish managers with an unmatched, holistic perspective on both facility health and employee performance.
The platform aims to give managers an integrated view of both facility health and employee performance, thereby elevating operational efficiency and accountability.
The tool itself shines in its ability to handle the daily operations, maintenance, and safety compliance that are critical to facilities management.
It offers detailed task management, customizable operations templates, and advanced team communication features. These features are complemented by an in-depth analytics & reporting feature, aside from unique capabilities, such as temperature monitoring, which are not found in MaintainX.
To ensure that facilities and equipment are consistently in peak condition, Xenia incorporates features for detailed work order assignments, live progress tracking, and continuous equipment monitoring.
These features not only enhance the maintenance process but also contribute to the platform's overarching goal of streamlining operations and boosting accountability.
Key Features
- Task Management: Eliminate excuses with detailed task instructions and mandatory images, notes, and templates for task accountability.
- Operations Template Builder: Streamline work processes, inspections, and maintain compliance using customizable pre-built templates.
- Team Communication: Optimize teamwork with quick individual chats, group updates, and efficient task mentions.
- Work Order Management: Drive quick corrections with detailed work order assignments and live progress tacking.
- Analytics Reports: Gain a performance edge with in-depth analytics, custom reports, and comprehensive asset health monitoring.
- Temperature Monitoring: Combine the power of Bluetooth probes with continuous equipment monitoring for streamlined temperature checks.
- Multi-Location Management: Centralize compliance, standardized procedures, and daily operations across all locations with unified reporting.
- Ai-Powered SOP Tool: Create tons of free online SOPs in an instant with the integrated AI-Assistant to fulfill your work order, inspection audit and process requirements on the go!
Pricing
- Free Forever Plan: Facilitates up to 5 users with limited access to basic features
- Starter: $99 / month for 15 users
- Premium: $199 / month for 15 users with unlimited access to all the core features
- Custom: Need something tailored to your organization?
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. UpKeep
Up next on our best Get MaintainX alternatives list, we’ve got UpKeep.
It’s more of a household name among users who are familiar with Asset Operations Management solution designed to empower Maintenance and Reliability teams with the tools and information they need for efficient and effective operations.
The platform reportedly focuses on streamlining work orders, asset management, and inventory control, among other features.
Key Features
- Work Order Management: Efficiently manage requests and work orders in real-time.
- Assets Management: Enhance asset utilization and reliability while reducing downtime.
- Parts & Inventory: Simplify parts consumption and purchasing with mobile-friendly inventory management.
- Preventive Maintenance: Transition your asset operations from a reactive to a proactive approach.
- Safety & Compliance: Features for audit trails, regulatory compliance, and integrated workflows.
- Integrations: Seamlessly integrate your existing systems with UpKeep for a streamlined operation.
- Analytics & Reporting: Make data-driven decisions with trustworthy asset and workforce data.
Pricing
- UpKeep features a tiered pricing structure, offering basic, premium, and custom plans to accommodate a range of organizational needs.
- For information on pricing, you can visit their pricing page.
3. eMaint
eMaint is a Computerized Maintenance Management System (CMMS) from Fluke Reliability that aims to streamline maintenance operations and enhance asset reliability.
The software offers a range of features, including work order management, API customization, and tools for labor productivity, designed to help organizations control work backlog, manage resources, and extend equipment life.
Key Features
- Work Order Management: Utilize work order software tools within the CMMS to control work backlog, upcoming work, and labor productivity.
- API Customization: Tailor the eMaint API to unite individual business processes, saving both money and resources.
- Asset Reliability: Increase asset reliability and reduce unplanned downtime caused by aging equipment.
- Equipment Life Extension: Utilize the CMMS to extend the lifespan of your industrial equipment.
- Compliance Management: Ensure your organization remains compliant with industry standards and regulations.
- Resource Management: Stay up-to-date on labor, projects, and resources in the current queue.
- ROI Calculator: Justify the cost of the CMMS with a built-in ROI calculator to see how much you can save.
Pricing
- eMaint provides a flexible, tiered pricing model designed to cater to a wide range of organizational requirements and budget constraints.
- The available plans span from fundamental packages ideal for smaller teams, to more comprehensive options that encompass specialized features tailored for larger enterprises.
- For information on pricing, you can visit their pricing page.
4. Brightly
Up next on our top 5’s Maintainx alternatives list, we have Brightly.
It’s a Siemens company, offers a comprehensive suite of cloud-based solutions aimed at improving the efficiency of maintenance and operations professionals.
The platform provides a range of user-friendly software solutions, including Computerized Maintenance Management Systems (CMMS), Enterprise Asset Management (EAM), and IoT Remote Monitoring, among others. Brightly aims to prolong asset life, cut costs, and improve overall operational efficiency.
Key Features
- Asset Essentials™: A next-generation enterprise work and asset management platform.
- Energy Manager™: Enables the management of energy and utilities, helping to verify the savings of energy projects.
- Event Manager™: Simplifies scheduling, organizing, and promoting events.
- Origin™: Leverages CMMS data to provide real-time asset health updates.
- Predictor: Assists in making better investment decisions through full asset lifecycle prediction modeling.
- SmartGov™: Manages permitting, licensing, and code enforcement to drive revenue growth.
- Stream™: Helps achieve carbon reduction and sustainability goals across your entire portfolio.
Pricing
- To get a tailored quote that suits your organization's Operations & Maintenance needs, it's recommended to talk an expert.
5. Facilio
Facilio offers a connected operations platform designed for smart buildings, aiming to revolutionize portfolio-scale operations and maintenance.
The platform is powered by a no-code, IoT overlay system and offers unified Operations & Maintenance (O&M) applications.
Facilio provides a comprehensive suite of features, from maintenance management to energy analytics, designed to connect disparate systems, people, and processes for full-scale visibility and control.
Key Features
- Connected CMMS: Go beyond traditional asset and maintenance management to connect systems, people, and processes.
- Work Order Management: Streamline the process of creating, assigning, and tracking work orders.
- Inspections: Facilitate regular inspections to ensure asset health and compliance.
- Asset Management: Gain a 360-degree view of portfolio-wide operations and maintenance.
- Energy Analytics & BI: Execute complex energy management strategies with real-time analytics.
- Fault Detection & Diagnostics: Identify and diagnose issues in real-time for quick resolution.
- Refrigerant Leak Compliance: Ensure compliance with regulations related to refrigerant leaks in refrigeration systems.
Pricing
- Facilio offers customized pricing plans tailored to your building's Operations & Maintenance (O&M) needs.
- For detailed pricing information, it's recommended to get a pricing quote.
6. Limble
Using Limble CMMS, users can easily create maintenance plans by dragging and dropping pre-made templates and adding documents such as checklists, photos, and standard operating procedures (SOPs).
Expertise and previous work are used to allocate jobs to specialists in the program, which facilitates scheduling.
The dashboard allows for real-time monitoring of schedules and work order status. Based on work allocation and performance, asset hierarchies may modify their equipment records.
Users can create as many work orders with attached photographs as they like with the free Limble CMMS software package, but they can only have four maintenance regimens open at once.
Key Features
- Photo Capture and Markup: Snap some photos and include them in your asset registries and to-do lists. Using this feature, you can add basic comments like text boxes and arrows to highlight certain areas of an image.
- Work Request Portal: The field technicians can't submit new work requests via the tool's portal unless you give them permission. A ticket is created for each request, which includes the name of the asset, the maintenance requirements, and the location of the asset.
- Procedure Templates: Standard forms for maintenance requests often include the following sections: procedures, supplies, expenses, tools, and a safety checklist. With this feature, you may annotate your instructions with media items, such as videos and documents.
- Reporting & Dashboards: Gain insights into maintenance performance through reports and dashboards.
- Mobile Apps: Access Limble and manage tasks through user-friendly mobile apps for technicians.
Pricing
- Starter Plan: $40 per user per month
- Professional Plan: $70 per user per month
- Limble Business Plus: $105 per user per month
7. Fracttal
Up next, we've got Fracttal on our list of the best MaintainX alternatives.
The cloud-based CMMS software is well-known for its adaptability and ease of use, making it ideal for businesses that are constantly growing. Despite lacking the feature set of competing providers, it does a good job of meeting the needs of smaller O&M teams and giving value for their money.
Fracttal Asset Cloud is an all-inclusive CMMS program that helps companies with facility management, asset tracking, and maintenance process optimization.
Several features are available in Fracttal Asset Cloud that make it possible to manage work orders, assets, and preventive maintenance, among other things.
Key Features
- Task Orders: Fracttal Asset Cloud facilitates the creation, assignment, and management of work orders for maintenance jobs.
- Inventory Management: Organizations can maintain accurate inventory records of premises, equipment, and assets through the program.
- Cloud Assist: The scheduling tools provided by Fracttal Asset Cloud assist businesses in organizing and planning maintenance work, ensuring effective resource allocation and timely job completion.
- Maintenance Management: Users can create recurring maintenance plans to reduce equipment downtime and proactively handle regular maintenance activities.
- Mobile App: Technicians and maintenance teams can access, update, and complete jobs while on the go using the mobile app integrated with Fracttal Asset Cloud.
Pricing
- Starter Plan: USD$ 229/month plan, billed at USD$ 3,348/year (or USD$ 2,748/year with the discount).
- Pro Plan: USD$ 539/month, billed at USD$ 7,788/year (or USD$ 6,468/year with the discount)
8. Hippo
If your business is looking for a solution that is easy to use and can be accessed from any device, Hippo CMMS, a web-based software, is a great MaintainX alternative.
Affordable from the get-go, it meets the demands of businesses of all sizes, including those on a shoestring budget, unlike competing maintenance management systems.
If your company is seeking to simplify its maintenance operations without sacrificing flexibility or user-friendliness, Hippo CMMS is a strong and affordable option.
Key Features
- Preventive Maintenance Management: Schedule and manage regular maintenance tasks to prevent equipment failure and downtime.
- Work Order Management: Monitor the status of work orders in real-time and track progress from creation to completion.
- Asset Management: Maintain a comprehensive database of assets, including equipment, machinery, and infrastructure.
- Inventory Management: Keep accurate records of inventory levels for spare parts, consumables, and supplies.
- Data Insights: Analyze maintenance trends, asset performance, and downtime causes to make informed decisions.
Pricing
- Hippo Starter: $35 per user, per month
- Hippo Plus: $55 per user, per month
- Hippo Pro: $75 per user, per month
A Brief Overview of Get MaintainX
MaintainX is designed to meet the needs of various scales of operations, offering plans from basic to enterprise levels.
With core features like unlimited work orders, real-time messaging, and preventive maintenance, it has become a go-to solution for many managers. However, the search for the perfect software doesn't end here, especially if your focus is on inspections.
Overall, it ‘Get MaintainX’ is a robust maintenance and operations platform designed for various industries, including hospitality.
Maintain X’s Key Features
- Unlimited Work Orders: Create and manage an unlimited number of work orders across all plans.
- Real-time Messaging: Communicate in real-time with team members for efficient work order management.
- Preventive Maintenance: Schedule repeating work orders and automated corrective actions to maintain assets.
- Parts Inventory Management: Track parts inventory, manage purchase orders, and set low stock alerts.
- Advanced Analytics: Gain insights into your operations with varying levels of analytics access depending on your plan.
- Custom Permissions and Security: Advanced control features including custom permissions and SSO are available in the Enterprise plan.
- Multi-site Management: Manage maintenance and operations across multiple sites, available in the Enterprise plan.
MaintainX Pricing
- MaintainX has a tiered pricing model, starting with a free basic plan and scaling up to customized enterprise solutions.
- For more details and to compare plans, please visit MaintainX’s pricing page.
While MaintainX offers a solid foundation for maintenance management, it may not cover all the specialized features that certain businesses require for optimal performance. In the following section, we'll delve into the benefits of using a CMMS platform that offers these advanced functionalities, which MaintainX might not provide.
Conclusion
There you have it!
Some of the best Maintain X alternatives that you can consider using if the former tool doesnt fulfill your business requirements.
We recommend evaluating the program first, before signing up for a paid plan. This way, it’ll give you a fair assessment of what your actual business requirements are, and whether the said MaintainX alternative works as advertised.
Don’t forget to bookmark this post, as we’ll be updating it with a chunk of other robust tools that might save you the hassle of researching.
Good luck!
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Your Inspections, Operations & Maintenance Activities At One Place!
We understand that conducting and streamling inspection audits, operational activities and overlooking simutaneous work orders is challenging at best.
Xenia unifies daily inspection operations, maintenance management and quality assurance to help ensure that everyone's on the same page.
Our customers love Xenia's robust use cases including:
Achieve Process Excellence With The Best MaintainX Alternative
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Build Inspections, SOPs and Logs Within Minutes!
Take the lead on your church facility management activities by creating detaild templates with unlimited steps and diverse reponse times.
📆 Plan Ahead With Scheduled & Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
🛠️ Work Orders Management
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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