10 Best Trail App Alternatives That Will Save You Time, Money and Sanity

Published on:
March 14, 2024
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Management of operations in a thriving multi-niche industry is now simpler than ever before; all thanks to an abundance of operational efficiency software solutions

The days of tedious and inconveniently stored paper and pen records like checklists and process manuals are over. We now have sophisticated technological tools that can automate the process.

One such software is Trail, which helps hospitality companies with everything from food safety and opening checks to paying up. 

Make use of the data collected by Trail to create forms and checklists, and then use them to generate reports for your team.

We understand that not everyone will find Trail to be a suitable app, which is why we have shortlisted some of the best Trail app alternatives that provide similar functionality and more!

What is Trail?

Trail is the cutting edge method for managing your hotel or motel. Teams are walked through their day-to-day tasks by an exceedingly user-friendly software, which covers everything from opening checks and food safety to audits of brand standards.

Paper logbooks are replaced with forms and checklists for a secure digital record. With the use of reports and notifications, the business can monitor and manage all aspects of its effective operations. 

Trail, also known as Trail App, becomes the organization's nerve center when it's combined with other systems like rotas and electronic point-of-sale. 

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10 Best Trail App Alternatives in 2024

To further understand the real-life applicability of such software, we have handpicked the best Trail App alternatives. Some of them are paid, while others are totally free.

Have a look below!

1. Xenia - Overall No. 1 & Best Trail Alternatives For Businesses

Experience seamless integration of food and beverage operations with Xenia – one of the best Trail app alternatives.

Xenia is carefully designed to optimize your establishment's commitment to food safety, uphold brand standards, and optimize daily operations across multiple locations.

What's the end goal?

We're glad you asked that!

Imagine a one-app solution that not only helps you to take care of back of house, front ended activities, employee performance and operations side of things. With Xenia, you don't need to count on any other application anymore!

And that's not even the best part.

Imagine using a simple digital platform in your business, ultimately increasing the overall accountability factor. As a result, your business will scale, and it'll have a spick n' span reputation to uphold.

This all-inclusive platform has the capability to equip restaurants and food businesses with access to intuitive tools that standardize, track, and evaluate work seamlessly. 

Next time you encounter challenges with food safety protocols, Xenia's comprehensive forms and inspections feature will swiftly address them, ensuring compliance with industry regulations and minimizing risks. 

Our template library offers customizable solutions tailored to your specific needs, empowering you to maintain consistency and excellence in your operations.

Stay connected and informed with Xenia's built-in chat feature, facilitating real-time communication among team members and enhancing collaboration. 

Moreover, our software, you can streamline workflows, eliminate inefficiencies, perform corrective actions and ensure nothing falls through the cracks.

Feature Highlights

  • Operations Template Builder: Simplify work procedures, inspections, and compliance with the use of a robust builder and editable pre-built templates.
  • Scheduled Work: Streamline workflow with well-defined deadlines and mobile team alerts to boost efficiency.
  • Task Management: Get rid of the pencil-whipping by making task responsibility more transparent using photos, notes, and templates.
  • Smart Temperature Monitoring: Use wireless sensors to get temperature data from fridges, freezers, and portable probes; this will guarantee worry-free compliance.
  • Work Requests and Approvals: Improve supervision by centralizing request management, speeding up the approval process, and keeping a careful eye on related expenses and resources.
  • Team Communication: A combination of quick conversations, group updates, announcements to the whole organization, and task mentions may greatly enhance collaboration.


  • Free Plan Forever: Up to five users: All fundamental features are covered with unlimited access!
  • Starter: $99 per month (for up to 15 users) with access to core features
  • Premium: $199 per month (up to 30 users) with access to core and advanced features
  • Custom: Request a Quote.

For pricing: Book a Demo

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
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2. Operandio

You won't find a better software than Operandio if you're looking to streamline business operations across many other businesses, not just the hospitality sector. 

With Operandio, a digital checklist and operations platform, you can ensure that your employees are held accountable, that your organization is compliant, and that all of your locations follow the same practices. 

Utilize an innovative tool that your staff will adore to handle daily operations and chores. A central repository for all of your company's know-how, organized in a way that's easy to search and available to everyone on your staff whenever they need it.

Maintain constant communication and ensure that timely, relevant messages reach their intended recipients. 

From individual personnel to teams, divisions, a single shop location, or your whole workforce. Streamline reporting to make workers more accountable. 

Feature Highlights

  • Seamlessly Manage Tasks: To keep things running smoothly, create checklists, recurring chores, and processes with ease.
  • Extensive Knowledge Base: Help your employees grow professionally by keeping a wealth of training resources on business and expertise at your disposal.
  • Integrated Messaging Features: Get the whole staff on the same page with an easy-to-use communications platform that promotes productive teamwork.


  • Contact the vendor for pricing

3. Safefood 360

Safefood 360° facilitates food safety management and the development of control measures.

Complete with monitoring, management procedures, prerequisite software, document control, and risk assessment, this solution is a one-stop shop for all things related to food safety management.

Rest easy knowing that their team of technical and HACCP specialists will come up with customized programs to meet your company's specific requirements. 

When it comes to managing the process of ensuring food safety and the quality of your suppliers, this integrated cloud-based software provides full management of numerous locations. 

Project managers and internal teams can count on Safefood 360°'s Support team for assistance with product and food safety concerns. 

Feature Highlights

  • Robust Hazard Database: The whole food safety system is driven by a unique and comprehensive risks database. You can customize the database to match your unique products and processes.
  • HACCP Flow Diagrams: You can effortlessly generate HACCP flow diagrams with the built-in flowcharting tool. Building diagrams, adding icons and text, and highlighting relationships are all possible with this tool, just like in any charting application. 
  • One-click HACCP / PCP Plan: Generate Hazard Analysis and Critical Control Points (HACCP) or Preventive Control Plan (PCP) with a single click, streamlining compliance with food safety regulations.


  • Essential
  • Premium 
  • Enterprise

Ask the vendor for pricing.

4. Hopsy

HOPSY is an all-inclusive web-based solution designed for the hospitality industry that gives you access to capabilities that many Trail alternatives can't supply on their own. 

One of these features is business performance tracking, which HOPSY will provide for you. 

Consolidated in One Spot—HOPSY is an all-inclusive platform that provides all the operational tools your organization needs to function smoothly. 

With HOPSY, you can fill out and keep all of your documentation digitally, saving you time and effort.  Check that your company satisfies all requirements for Health and Safety, Fire, Food, and Licensing to maintain compliance.

Feature Highlights

  • Create Checklists: Easily generate customized checklists for various tasks and procedures, ensuring consistency and thoroughness in operations.
  • Policies: Access and manage organizational policies and procedures related to safety and security, ensuring alignment with industry standards and regulations.
  • Audits / Inspections: Prepare for and conduct regular audits and inspections to assess compliance with safety standards and identify areas for improvement.


  • Full Suite: £50/month
  • Full Suite + Food: £75/month


TIKS software pvides a platform for monitoring your organization's end-to-end compliance solution, tailored to its specific requirements.

Useful features of the software include time and attendance tracking, dynamic checklists, and an induction and training module. 

Supervise contractors in the completion of work orders and the granting of live permits in order to enhance site safety. 

Insights and reporting on safety compliance data for businesses in real-time. Businesses of a smaller and medium size use the program.

Feature Highlights

  • Dynamic Checklists: Generate customizable checklists that adapt to specific tasks or situations, ensuring flexibility and efficiency in task management.
  • Audits and Inspections: Conduct thorough assessments of processes, procedures, and facilities to identify compliance issues, operational inefficiencies, or areas for improvement.
  • Reporting: Generate detailed reports summarizing audit findings, inspection results, or task completion status, providing valuable insights for decision-making and performance evaluation.


  • Ask the vendor for pricing.

6. Checklist.gg

Are you a manager slumped by the burden of everyday duties that are becoming too much to handle? Checklist.gg is the answer to all of your managing problems. You can keep on track and execute things correctly with the help of this great tool. 

Using checklist.gg, professionals can streamline their daily tasks, increase productivity, and maintain concentration. Creating a well-structured list of tasks is a breeze using Checklist.gg. 

You can also create your own personalized checklists outlining detailed activities, assign due dates, and monitor their progress toward each objective. 

Furthermore, for optimal efficiency, checklist.gg is useful for classifying and prioritizing operations. It has an easy-to-navigate layout that is both practical and straightforward. The client can keep their life in order no matter where they are thanks to the easy mobile access and alerts.

Feature Highlights

  • AI-driven: Using the most recent GPT AI engine, this platform allows you to quickly and easily construct checklists, processes, and standard operating procedures (SOPs) tailored to your unique requirements.
  • Task Management: Checklists, workflows, and standard operating procedures (SOPs) are a breeze to build, modify, and distribute using this platform. Making sure everything remains on schedule is made easier with the ability to monitor progress and see completed tasks.
  • Workflow Management: With this platform, you can manage your workflows with ease. You can assign tasks, establish deadlines, and monitor progress in real-time.


  • Starter: $0 per Member/mo Billed monthly
  • Pro: $8 per Member/mo Billed monthly

7. Healthicity Compliance Software

What sets apart the Healthicity Compliance Manager from other platforms, such as Trail, is customization.

Where Trail is a generic program that comes with no individuality, with the Compliance Manager, you can customize your workspace to what you need. Another pro to the Healthicity Compliance Manager is that their training is certified by the AAPC, so you know you are getting a safe, reliable, and certain compliance education.

The ability to report in real-time is another key differentiator for the Compliance Manager. It helps users to be more proactive at catching and catching up with compliance issues before there is ever a government fine. Functionality as standard is also a – centralized process for performing employee training tracking, risk assessments, incident investigations, and more, inside the Compliance Manager.

Features Highlights

  • Compliance tracking: the process of efficiently monitoring and reporting regulatory data to internal management or external stakeholders. 
  • Assessment Management: Help manage compliance assessments by assuring a complete and methodical examination.
  • Compliance Management: Provide complete tools for managing compliance operations and instilling a culture of regulatory adherence. 
  • Remedial and preventive actions (CAPA): To address compliance problems, implement remedial measures as soon as possible and in advance.
  • Process/Workflow Automation: Automate compliance-related procedures and workflows for greater efficiency and consistency. 
  • Risk management: includes identifying, assessing, and successfully mitigating compliance risks to protect business integrity and reputation.


  • Foundation- $500
  • Profesional -$1450
  • Enterprise-custom 

8. Avero

Restaurants are increasingly ditching Trail in favor of web-based restaurant management software, and for good reason—the benefits of leaving paper trails in the dust and adopting cloud technology are numerous and far-reaching.

Trail may be ideal for small diners and cafes, but for larger chains and hotels, the limitations of paper trails can greatly hamper the business. There’s simply so much more a first-rate web-based software program can do in terms of comprehensive tools for your operation and guest satisfaction.

One of the primary benefits of this Trail alternative is how it assists with workforce management. Traditional methods like Trail rely on manual methods of inputting scheduling, time clock, and payroll, none of which allows for maximizing scheduling and ranges on the productivity of employees.

Moreover, the software conveniently helps track the costs of food.

This is a super necessary part of running a restaurant that often goes unaccounted for by trials. GoReceipts has analytical and reporting features that allow businesses to see what ingredients cost what, thus enabling procedures that could save dollars while still providing quality.

Web-based restaurant management software also improves the guest experience by providing the means to make data-driven decisions. Rather than blindly trail, leading restaurateurs apply their superior solution’s data insights to predict customer preferences and provide accurate, tailored service.

Features Highlights

  • Free POS Integration: Easily interface with point-of-sale systems to expedite transactions and improve operational efficiency.
  • Unlimited Users and Usage: Scalable user access and usage capabilities make it possible to accommodate enterprises of all sizes.
  • Simple, Fast Setup: With user-friendly interfaces and short deployment deadlines, you can ensure a smooth implementation procedure.
  • Insight on The Move Via Mobile App: Using easy mobile applications, you can access crucial business insights and performance indicators at any time, from anywhere.
  • Avero Logbook: Digital logbooks provide seamless communication and collaboration among staff members, providing effective task management and accountability.
  • Flexible Check Search: Enables rapid and easy retrieval of transactional data for auditing, analysis, and reporting, improving operational transparency and compliance.


  • Starter – Contact vendor
  • Essentials –$300
  • Professional -$600

9. Hack Growth 

Hack Growth is the perfect trail alternative for startups.

Trail doesn’t offer the level of depth and versatility that you might need while Hack Growth has a suite of resources that are mostly an absolute start for a start-up that is trying to get high.

The tool offers an arsenal of templates, checklists, lessons, and tools, which you get within Notion as a one-stop integration (so you will never be at odds with where you kept something, as you all have all your company doc in one place).

From conducting market research to developing new products, the Hack Your Growth toolset will allow you to build a personalized workspace to execute your daily tasks with speed and precision.

Another way Hack Your Growth stands out from its competitors is that it allows users to have real-time access to updates and information. The tool provides updates for everyone on the team to work off of to help keep everyone on the same page while working.

Features Highlights

  • Marketing Management: Using centralized management solutions, you can efficiently plan, execute, and analyze campaigns across several media.
  • Social Media Management: Make your social media strategy easier by controlling multiple channels from a single interface, scheduling posts, monitoring engagement analytics, and encouraging community participation.
  • Templates: Save time and money by using pre-designed templates for varied marketing assets, assuring professional and consistent branding throughout campaigns.
  • Competitor Analysis: Stay ahead of the competition by evaluating their strategies, recognizing strengths and shortcomings, and using the knowledge to improve your marketing strategy.


  • Contact Vendor 

10. InspectAll

InspectAll is an advanced Trial alternative with a comprehensive compliance management software platform built to save money, reduce work, and increase the production of companies and corporate teams.

Traditional trails may lack the depth and functionality needed for standardized program management, but our cloud-based inspection software guarantees increased productivity and overall visibility through an easy-to-work-with, feature-rich layout with tools for easy form filing, streamlined asset tracking, and more.

The tool uses a user-friendly interface that makes it easier to fill out a form and reduces the amount of time needed to be trained on how to do so.

Paper trails rely on manually inputting information. With InspectAll users save time due to InspectAll canned comments, auto-complete answers, and calculate response features to quickly and correctly fill out forms.

Furthermore, InspectAll allows users to access the individual steps, files, and standards associated with their quality control plan.

Trail app may not allow for centralized access to essential information like that found in our documents but InspectAll allows the user to navigate through the best practice steps if applicable or necessary, the procedure, and any standard or instruction that demands compliance.

Another user-friendly feature available on InspectAll software is the advanced dashboard.

This feature allows businesses to understand business patterns and operate more competently. Unlike Trail, which is limited to performance metrics, InspectAll software offers a real-time view of the key metrics and finds assistance reports, helping make more proactive decisions, and making continuous improvements.

Feature Highlights

  • Priority work: Streamline task management by prioritizing key activities and deadlines, allowing users to focus on high-priority work more effectively. 
  • Perform program audits: Conduct comprehensive audits of compliance programs to identify areas for improvement and to assure regulatory compliance throughout all operations. 
  • Access Inspection Analytics: Gain useful insights on inspection data and performance measures, allowing for better decision-making and continuous improvement activities. 
  • Configure user accounts: Customize user accounts and permissions from a single platform, ensuring that people have access to the tools and resources they require to carry out their duties efficiently.


  • Contact Vendor 

Who Uses Trail?

  • Restaurants and Takeaways: Operations for restaurants and takeout places are optimized using Trail's streamlining of task management, compliance monitoring, inventory management, staff training, and communication.
  • Food Service Industry: Trail provides specialized solutions for job management, inventory optimization, staff communication, and health and safety regulatory compliance for cafes, food trucks, catering businesses, and institutional eating. 
  • Pubs and Bars: Trail assists bars and pubs in keeping operations running smoothly and satisfying customers by controlling inventories for a variety of drinks and organizing work during peak times.
  • Hotels: Use features for cross-departmental work management, upholding hospitality standards, maximizing room service and amenity inventories, training staff for diverse positions, and easing communication 
  • Gyms and Fitness Centers: Used for a variety of purposes, including but not limited to: monitoring compliance, managing inventory for gym equipment and supplies.


While the Trail app does a great job of helping businesses in the hospitality and leisure industries manage work, stay compliant, and communicate better, there may be better Trail app alternatives that provide even more advantages. 

Saving time, money, and maybe even your sanity is possible when you go beyond the obvious answer and examine other possibilities. 

Improving the efficiency and efficacy of managing your company operations can be achieved by investigating alternatives, such as choosing a platform with more customized features, greater integration capabilities, or more inexpensive pricing options. 


Q: What are the key factors to consider when evaluating Trail app alternatives?

Think about the Trail app's price, customer support, feature set, scalability, integration possibilities, simplicity of use, and compatibility with your current systems and processes while assessing alternatives. 

Q: How can I ensure a smooth transition from the Trail app to an alternative solution?

The first step in making a seamless transition is to identify the best option for your company's requirements by doing extensive research and testing.

Make sure you include data transfer, staff education, and implementation dates in your thorough transition strategy. Be open and honest with your staff about the change and make sure they have enough assistance while they adjust.

Q: Will switching to an alternative to the Trail app disrupt my business operations?

A well-planned and implemented transition strategy can minimize interruptions to your company operations, even if there might be an adjustment time associated with any change in software systems.

Before any downtime occurs, make sure your employees are well-trained on the new platform and give yourself enough time to migrate data and set up the system.

To handle any problems that may arise during the transition process, it is advisable to choose an alternate option that offers strong customer assistance.

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