ISO 45001 is an internationally recognized standard that provides a structured framework for organizations to improve their occupational health and safety (OH&S) performance. It is used to manage OH&S risks and provide better solutions concerning health and safety.
This was first published in 2018 after extensive consultations and reviews with field experts. It replaced past standards such as OHSAS 18001, which was retired in 2021. Moreover, 45001 ISO standard was most recently reviewed in 2022 and is currently in its 1st edition.
As a member of the ISO (International Standards Organisation) family, ISO 45001’s structure aligns with other well-known standards such as ISO 9001 (quality management systems) and ISO 14001 (environment management systems).
Since its publication, ISO 45001 has been joined by ISO 45002 (focused on implementing the standard in small to medium-sized organizations) and ISO 45003 (focused on psychosocial risk).
While ISO 45001 certification is not mandatory, it is becoming increasingly important for service providers as clients become more concerned with social responsibility in work practices.
Achieving ISO 45001 certification indicates that an organization prioritizes workplace safety and is committed to managing OH&S risks effectively.
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13 Best ISO 45001 OH&S Software In 2024
Let's take a close look at some of the best ISO 45001 software available in the market right now.
1. Xenia - Overall No. 1 45001 Software For EHS & Occupational Safety Businesses
Xenia is the top choice for organizations looking to streamline their occupational health and safety management systems. It provides comprehensive tools and features that help businesses implement and maintain ISO 45001 compliance such as customizable checklists that allow users to effortlessly create and manage safety protocols and employee well-being.
With pre-made operations templates and forms, companies can seamlessly conduct audits and inspections to stay in compliance with global safety standards such as ISO 45001 for occupational health and safety.
Real-time safety metrics, insights, and trends further empower decision-makers to make informed decisions related to the health and safety of their workplace.
Key Features
- Checklists: Conduct health and safety inspections using pre-made checklist templates or custom forms.
- Reports & Analytics: Identify areas of improvement by generating reports with actionable recommendations.
- Inspections and Audits: Schedule audits and assign action items to team members.
- Document Sharing: Ensure seamless data sharing through integrations with other third-party systems.
- Asset Management: Record any asset, including sub-assets, effortlessly with Xenia's comprehensive asset management capabilities.
- Preventive Maintenance: Effectively schedule, assign, and oversee comprehensive maintenance schedules for your entire organization using Xenia.
- Temperature Regulation: 24/7 temperature monitoring with automated alerts via wireless sensors.
Pricing
- Free Plan: Free forever includes tasks & work orders, template builder, public template library, internal chats, parent assets, and locations.
- Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports, template reports, sub-assets, and sub-locations.
- Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
- Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.
For more details, feel free to Book a Demo.
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. EHS Insight ISO
EHS Insight empowers businesses by centralizing work in a unified solution, providing the best value in EHS software tailored to industry-specific needs.
It facilitates safer, more sustainable operations, ensuring ISO 45001 compliance.
Key Features
- Audit Management: Streamline the auditing process for enhanced compliance and efficiency.
- Document Control: Efficiently manage and control documents related to EHS.
- Corrective Actions: Implement corrective measures swiftly for continuous improvement.
- Vendor Management: Effectively manage vendor relationships for seamless operations.
Pricing
- EHS Insight doesn’t provide pricing information, you can contact them and ask for a quote.
3. Weever
Weever is an operations management platform focusing on health and safety, quality, maintenance, production, and training.
It replaces paper forms with digital tools, ensuring rapid, scalable, and sustainable organizational growth. Weever focuses on digital data capture, workflow management tools, and real-time reporting, and also empowers management teams to achieve operational excellence.
Key Features
- Risk and Hazard Assessment: Evaluate and manage risks and hazards effectively.
- Machine Breakdown Analysis: Analyze machine breakdowns for enhanced maintenance planning.
- Skills Matrix: Track and manage employee skills efficiently.
- Reporting: Generate comprehensive reports for insightful decision-making.
Pricing
- Weever doesn’t provide pricing information, you can contact them and ask for a quote.
4. eCompliance
eCompliance, a mobile-first EHS software, empowers front-line workers to enhance risk mitigation and maintain a safe work environment.
Notably, it enables tracking of equipment using diverse identification methods, ensuring safety for field crews.
The platform seamlessly incorporates equipment inspection and reporting into digital safety management programs, ensuring compliance with workers' protective equipment (PPE) standards.
Key Features
- Incident Management: Streamline the recording and handling of safety incidents.
- Training Management: Manage and track employee training efficiently.
- Compliance Management: Ensure adherence to safety and regulatory standards.
- Reporting and Analytics: Generate insightful reports for informed decision-making.
Pricing
- A custom pricing option is available with a free 14-day trial.
5. SafetyAmp
SafetyAmp is a cloud-based safety management software that delivers a comprehensive solution for tracking and reporting safety data.
With features such as monitoring key safety indicators and providing safety insights, it enhances safety outcomes across various processes like audits, inspections, incident management, training, document control, analytics, and visitor, and contractor management.
Key Features
- Compliance Management: Ensure seamless adherence to safety regulations.
- Incident Management: Streamline the recording and handling of safety incidents.
- Audits and Inspections: Conduct thorough safety audits and inspections.
- Document Control: Manage and control safety-related documents efficiently.
Pricing
- A custom pricing option is available, and users can request a quote.
6. WHS Monitor
WHS Monitor streamlines the maintenance of thorough safety records.
With 100+ integrated safety modules and access to 7 million safety documents, it aids in establishing an efficient safety program.
Key Features
- Risk Management: Effectively manage and mitigate safety risks.
- Incident Management: Streamline the recording and handling of safety incidents.
- Audits and Inspections: Conduct thorough safety audits and inspections.
- Reporting: Generate comprehensive reports for informed decision-making.
Pricing
- WHS Monitor offers a free 14-day trial, along with custom pricing plans.
7. MyHRToolkit ISO 45001 Software Online
Record accidents, track incident progress, and upload images with ease.
The welfare tab identifies and supports employees needing extra workplace assistance, including lone workers, young workers, or those with physical restrictions.
Key Features
- Compliance Management: Ensure adherence to health and safety regulations effortlessly.
- Incident Management: Streamline the recording and tracking of workplace incidents for quick resolution.
- Audits and Inspections: Conduct thorough audits and inspections to maintain a safe work environment.
- Document Control: Manage and control documents related to health and safety seamlessly.
Pricing
- MyHRToolkit starts at $22/month for up to 5 users (with a free 14-day trial).
8. BrightSafe
BrightSafe facilitates diverse health and safety activities, from crafting COVID-19 safety plans and maintaining injury records to incident investigations and offering e-learning courses.
The platform provides a robust risk assessment process, enabling users to create new assessments or customize templates from a library of over 250 samples tailored to various safety situations, environments, and industries.
Key Features
- Hazard Notifications: Receive timely alerts for potential hazards.
- Risk Rating to a Task: Assess and assign risk ratings to tasks for informed decision-making.
- Cloud Storage: Securely store health and safety-related data in the cloud.
- E-learning Courses: Access a variety of e-learning courses covering diverse safety topics.
Pricing
- Fixed pricing plan is not available, users can ask for a custom quote.
9. Optimisio Suite
Optimiso Suite is the ideal solution to easily obtain ISO 45001 certification.
All information concerning work safety is centralized, updates are automated and you control the overall cost to get the best ISO 45001.
The software improves work safety and allows your employees to be aware of the risks in their working spaces. Field users are incited to participate and to declare incidents, accidents, or non-conformities. All tools are available to them.
Get complete control over your certification process and manage this cost-effective operation while ensuring conformity with regulatory standards, by using Optimiso Suites.
Its user-friendly interface is accessible to all users, to whom it offers the satisfaction of being active helpful actors for worker’s health and contributing to a better awareness of risks in the workplace.
Furthermore, the software actively encourages involvement by making it easier to report incidents, accidents, or non-compliance.
Key Features
- Centralized Data Storage: Collect and store all safety-related data in a secure location to access and manage
- Automatic updates: Stay up to speed on the newest legislation and standards without requiring manual involvement, guaranteeing compliance at all times.
- Automated incident, risk, and measurement management: Easily detect, assess, and mitigate risks, incidents, and corrective actions.
- Compliance Monitoring: Keep track of regulatory requirements and deadlines to ensure consistent conformity to ISO 45001 standards.
- Simplified audits: By organizing and making data more accessible, you may save time and resources during audits.
Pricing
- Basic -£292/month
- Standard -£446/month
- Premium -£1’080/month
10. Momentum QMS
Momentum QMS Simplify the process of reporting, investigating, and resolving safety incidents within the organization with momentum QMS.
The system applies a risk-based approach to systematically evaluate safety events and aid in the careful planning, execution, and oversight of corrective actions, fostering a security culture.
Momentum QMS allows users to thoroughly document different incidents/hazards including environmental concerns, fire hazards, injuries/illnesses, natural disasters, near misses, security breaches, and traffic-related issues.
In addition to these hazards, users also have the option of custom-defined classifications for the system to follow the user's incident/hazard identification protocol throughout their company.
Key Features
- Flexibility and adaptability: Tailor the system to changing safety requirements, including custom configurations and classes.
- Staff Training and Document Management: Centralized document management enables you to manage staff training programs while maintaining regulatory compliance.
- Risk Management, Objectives, and Targets: Use a comprehensive range of tools to evaluate, track, and manage risks, as well as to develop and monitor safety objectives and targets.
- Integrated modules: Experience a single environment with built-in modules for change management, project management, training, document control, equipment maintenance, calibration, audits, meetings, and analytics.
- Equipment Maintenance and Calibration: Standardize equipment maintenance and calibration practices to guarantee optimal performance and safety compliance.
- Audits, Meetings, and Analysis: Conduct effective audits, organize productive meetings, and utilize advanced analytics to make data-driven choices and constantly improve.
Pricing
- Contact Vendor
11. Quentic
Quentic is tailored to ensure your OHS performance is above satisfactory levels to meet ISO 45001 standards regarding the reduction of any work-related accidents while maintaining a stable reputation.
By choosing to utilize the Quentic software, you are utilizing an advanced browser-based software that is also DEKRA Assurance Services ISO 45001-certified SaaS-based software.
Aiming at the ISO 45001 accreditation and meeting regulatory requirements of the accreditation, Quentic enables you to get your business safety protocol in place and prevent events by ensuring compliance and having robust control measures in place. The software Improves employee awareness of health and safety at work. Moreover, it helps reduce absenteeism and sickness costs.
Also, the application enables you to meet your legal duty to protect the health and safety of your employees.
Key Features
- ISO 45001:2018 Certified: Quentic is designed to satisfy ISO 45001:2015 standards, offering businesses confidence in their OHS management systems.
- Complete Insight: Access detailed information online, such as safeguards, qualifications, audits, and severity rates, to enable comprehensive monitoring of OHS operations.
- HSE Reporting via App: The Quentic App streamlines the process of filling out forms and checklists, enabling for speedy reporting and data collection directly from smartphones.
- Risk Reduction and Prevention: Utilize online reporting systems to swiftly detect and control dangers, improve employee safety, and avoid near-miss incidents.
Pricing
- Contact Vendor
12. Riskex
Riskex is another top-notch company that provides the ISO 45001 software which allows the organization to handle the health and safety procedure of tasks, inspection and auditing of work, opportunity for improvement of work, and maintaining a lot of version control in document management.
ISO 45001 can be implemented using a structured framework to reduce the number of accidents and the potential for accidents within a company.
If executed correctly the Standard will enable a strong culture of risk management to become instilled within a company, engaging all parts of the business to individually take on the risk management of health and safety.
Key Features
- Health and Safety Data Capture: Easily collect and manage health and safety data, ensuring comprehensive tracking and analysis.
- Health and Safety Management: Utilize AssessNET's sophisticated platform to oversee all aspects of health and safety in your organization.
- Contractor Management: Use AssessNET's Contractor Management module to comprehensively review activities performed by contractors and suppliers, assuring adherence to contractual requirements and legal obligations.
- Document Management: AssessNET's document management capabilities are fully compliant with ISO 45001's stringent standards for ensuring crucial document integrity and accessibility.
- Full Audit Trail: Get a thorough audit trail that includes not just data saved in the system but also activity logs for connected files, assuring openness and accountability.
- Risk Management: Improve risk management practices using AssessNET's extensive tools and functions, which enable proactive risk identification, assessment, and mitigation techniques.
Pricing
- Contact Vendor
13. SafetyCulture
Up next on our best ISO 45001 software list, we've got SafetyCulture.
It's a household name in the industry these days. The program is suitable for businesses looking to simplify their Occupational Health and Safety Management Systems.
The software provides your business with all the tools and features needed to implement and continuously improve your OH&S performance and capability while ensuring compliance with ISO 45001.
Moreover, it provides organizations with a wide range of tools and features including a full complement of incident reporting and management modules, risk assessment and control tools, competency and certification tracking, and employee training and qualification management tools in addition to all the other key elements required to implement a robust Safety Management System.
Key Features
- Conduct Health and Safety Inspections: Easily conduct complete health and safety inspections by using pre-made checklist templates or using custom forms.
- Identify areas for improvement: Create meaningful reports with actionable recommendations to discover areas for improvement and strengthen safety standards.
- Schedule audits and assign action items: Schedule audits and assign action items to team members to ensure that issues are resolved quickly.
- Real-Time Safety Metrics and Insights: Make educated decisions about workplace health and safety regulations using real-time safety indicators, insights, and trends.
- smooth Data Sharing: Integrate with third-party systems to provide smooth data sharing across platforms, allowing for more effective cooperation and information exchange.
Pricing
- Free
- Premium -$24
- Enterprise -Contact Vendor
Scope of ISO 45001 In Modern-Day Industries
ISO 45001 applies to any organization, irrespective of its size, type, or industry.
This standard helps organizations in establishing, implementing, maintaining, and continually improving their OH&S management systems. It also provides guidelines and enables integration with other health and safety aspects of their business.
Purpose of ISO 45001
The primary objective of the ISO 45001 standard is to help in creating a safe and healthy work environment.
It emphasizes the role of top management in implementing and maintaining OH&S management systems. Business owners hold the responsibility to include the health and safety of employees in strategic planning and allocate the necessary resources for its effective implementation.
Benefits of ISO 45001
Through due diligence and thorough implementation of OH&S measures, an organization can promote its reputation as a safe place to work and enjoy several direct benefits, including:
- Enhancing its ability to address regulatory compliance issues.
- Lowering the overall costs associated with incidents.
- Minimizing downtime and the expenses related to operational disruptions.
- Reducing insurance premiums.
- Boosting employee morale, reducing absenteeism, and decreasing employee turnover rates.
- Achieving international recognition as a benchmark for safety can influence other stakeholders, such as socially responsible customers.
How Using Software Can Help You To Get An ISO 45001 Certification?
If you're still managing your health and safety processes on paper or Excel, it might be time to consider making a switch.
The documentation requirement of ISO 45001 can lead to an excess of paperwork, making it difficult to find the records and evidence you need, especially if they are spread over multiple sites.
Moving to a software solution can streamline the certification journey and provide better oversight of risk in your organization.
A software solution can help you manage OH&S processes more efficiently, reduce the risk of errors, and ensure that all necessary documentation is easily accessible. It can also help you to achieve ISO 45001 certification more quickly and with less hassle, while also improving your overall OH&S management.
Conclusion
ISO 45001 software is crucial for businesses that want to maintain quality standards and comply with industry regulations. It helps organizations streamline their processes, reduce errors, and improve employee satisfaction.
With the right software, businesses can achieve certification and demonstrate their commitment to quality to customers and stakeholders.
If you're looking for the best health and safety software solution for your business, Xenia is the go-to choice these days.
With its user-friendly interface, powerful features, and customizable options, Xenia can help you achieve ISO 45001 certification quickly and easily. Plus, its cloud-based platform ensures that your data is always secure and accessible from anywhere. So why wait?
FAQs
What is the difference between OHSAS 18001 and ISO 45001?
OHSAS 18001 was the predecessor to ISO 45001. ISO 45001 is the updated international standard for occupational health and safety management systems, providing a more comprehensive and globally recognized framework compared to OHSAS 18001. Organizations are encouraged to transition to ISO 45001 for improved alignment with international best practices.
Who is ISO 45001 suitable for?
ISO 45001 is suitable for organizations of all sizes and industries that prioritize the health and safety of their workforce. It provides a universal framework for implementing and managing occupational health and safety management systems, fostering a safer and healthier working environment.
What are the benefits of ISO 45001?
Below are the top 5 benefits of ISO 45001. Bear in mind that these benefits might change, depending on your use case and particular business requirements.
- Enhanced occupational health and safety performance.
- Reduction in workplace accidents and injuries.
- Improved compliance with legal and regulatory requirements.
- Boosted employee morale and engagement.
- Greater efficiency in identifying and addressing occupational risks.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Centralize Frontline Workers' Safety & Compliance With The Best & Free ISO 45001 Software
Environmental safety and health management for on-site workers is chaotic at best!
We understand that.
Xenia unifies your business's safety aspects, maintenance management, safety compliance and quality assurance to help ensure teams and facilities are effective from the start.
Our customers love Xenia's robust use cases including:
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step.
It allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
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