5 Best Food Safety Management Software For F&B Businesses In 2024

Published on:
March 22, 2024
Read Time:

Food safety management software is a crucial tool for any organization involved in the food industry, including restaurants, hotels, and schools. 

It helps to ensure that all food produced is of high quality and safe to consume by creating controlled processes for managing food safety. These days, these programs come with plenty of digital solutions to help streamline all sorts of processes.

From a general point of view, a food safety software is designed to comply with international food safety standards, such as the Food Safety Modernization Act (FSMA), International Organization for Standardization (ISO) management standards, or the Food and Agriculture Organization (FAO) of the United Nations and the World Health Organization (WHO) Food Standards Program. 

That’s not all.

Some of these programs have been known to support the Hazard Analysis Critical Control Point (HACCP) process management, & are inclusive of different sub-level features such as a dedicated food safety checklist, and many types of audit-related capabilities.

By effectively utilizing any robust food safety management software, manufacturers and organizations can provide evidence that they are compliant with food safety standards and legislation and that they are producing safe products.

Sign up to get expert articles, guides, tips, and inspiration straight to your inbox.
You're in! Look out for our emails in your inbox.
Oh no! Something went wrong while submitting the form.

5 Best Food Safety Management Software For Businesses In 2024

We have handpicked some of the best food safety management software for you to streamline end-to-end FSMA operations. Let’s take a quick look at what we have in store for you!

Our Top Picks
The Workforce Operations Platform for Frontline Teams
Dedicated solution for food businesses online
Multi purpose solution for different FS platforms

1. Xenia - Overall No. 1 Best & Free Online Food Safety Management Software In 2024

When it comes to food safety software, Xenia is the one-stop shop for all of your needs.

Whether you're a restaurant manager or a multi-location franchisor, this software tool has everything you need to streamline food audits and ensure compliance with quality standards.

This food safety management system offers a range of features, including staff training, policy and SOP writing, customizable inspection forms, job management, and real-time conversations. With its user-friendly interface and comprehensive analytics and reporting, it's the perfect choice for businesses of all sizes.Key Features

  • Inspection & Audits: Conduct extensive inspections and audits through work orders, operational templates aur AI Powered SOPs to avoid near misses, and for overall operational efficiency.
  • Task Management: Advanced scheduling and assignment engine for health inspections.
  • Communication: DMs, group chats, and any workflow discussion threads for immediate problem identification and accountability.
  • Reporting & Analytics: Reports and analytics on end to end food safety operations, inspections - and that too for multi-location businesses from within a centralized dashboard experience!
  • Corrective Actions: Creation of resolution procedures based on health inspections using conditional logic and track completion.
  • Temperature Monitoring: Real-time monitoring of refrigerators, freezers, and other storage units with alerts for unsafe temperatures.


  • Free Forever: Free for up to 5 users with access to task & work orders, parent assets, internal chats, template builder, etc.
  • Starter: $99 / month for first 15 users and comes with a work calendar view, work and template reports, sub-assessments, and sub-locations.
  • Premium: $199 / month for first 15 users and offers unlimited access to all the core features.
  • Custom: Need something tailored to your organization?

Feel Free to Book a Demo Today.

Rated 4.9/5 stars on Capterra
Free Version:
Supported Platforms:
Available for up to 5 users
Starter for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
Free Version:
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Supported Platforms:
Available on iOS, Android and Web
Download Xenia app on

2. Fourth Food Service Management Software

Positioned as a top-tier suite for workforce and inventory management, Fourth excels as a food service management software. It is trusted by globally recognized fast-food chains. Fourth Food uses products like Adaco for inventory, HotSchedules for employee rostering, and PeopleMatter for onboarding, it focuses on operational optimization and overall business success.

Key Features

  • Efficient inventory management for cost control.
  • Ensure menu consistency with a focus on safety compliance.
  • Full integration with POS and other sales software for seamless operations.


  • Pricing details are not available, you can call the sales team for a custom quote as per your needs. 

3. BlueCart Food Service Management Software

Empowering over 100,000 businesses and processing 2 billion transactions, BlueCart stands as a comprehensive order management platform for the food services industry. It streamlines workflows, increases sales, and guarantees customer satisfaction.

Key Features

  • Marketplace publishing for expanded reach.
  • Order processing is integrated with efficient shipping.
  • Seamless capture of customer information.


  • Bluecart’s pricing starts at $10 per month, billed annually (with a free trial). 

4. Toast Food Service Management Software

Chosen by nearly 100,000 restaurants globally, Toast stands out as the premier food service management software.

It provides an unparalleled set of tools, spanning from email marketing to food deliveries. With Toast, businesses can efficiently operate, ensuring productivity and success.

Key Features

  • Digital menu management for enhanced customer experience.
  • Advanced order and table management for seamless operations.
  • Scheduling and payroll management for streamlined workflows.


  • A free version is available, specifically for small businesses like single-location cafes and food trucks. 
  • The core plan costs $69 per month with a customized demo. 

5. Fimble Food Service Management Software

As one of the most comprehensive management solutions for restaurants and food service businesses, Fimble integrates store management, in-store and online ordering, and other crucial tasks to enhance operations, boost profits, and elevate the customer experience.

Key Features

  • Streamlined inventory management for optimal control.
  • Order management for both in-store and mobile operations.
  • Analytics for insightful business intelligence.


  • Fimble food pricing starts at $69 per store per month, billed annually. A free version is not available.              

What is FSMS? 

A Food Safety Management System (FSMS) is a program designed to prevent food safety hazards, ensuring safe and wholesome food production.

It helps businesses comply with international standards like ISO 22000 and local regulations, safeguarding consumer health.

Purpose of a Food Safety Management System

The primary purpose of an FSMS is to guarantee the safety of food, prevent foodborne illnesses, and uphold the reputation of food businesses. It achieves this by managing kitchen safety, minimizing customer complaints and product recalls, and also providing opportunities for certifications like ISO 22000.

Key Elements of a Food Safety Management System

According to ISO 22000, key elements include Interactive Communication, System Management, Prerequisite Programmes, and adherence to HACCP Principles. 

Interactive communication involves building trust with stakeholders, while System Management follows ISO principles for effective management. 

Prerequisite Programs include Good Manufacturing Practices (GMP) and Hazard Analysis and Critical Control Points (HACCP).

5 Steps of a Food Safety Management System

  1. Identify Needs, Scope, and Objectives: Understand operational flaws and prioritize needs.
  2. Establish a Food Safety Policy: Outline procedures for complaints, incidents, and food safety practices.
  3. Develop a Hazard Control Plan: Create plans for each food product, detailing hazards, and control measures.
  4. Follow Prerequisite Programmes: Implement GMP, GAP, and GHP programs for cleanliness, risk assessment, and hygiene.
  5. Measure the Effectiveness of the System: Continuously review and improve the FSMS based on measurable objectives.

Key Components of a Comprehensive Food Safety Management System?

A comprehensive FSMS includes risk assessments, SOPs, hygiene practices, employee training, regular inspections, documentation, and continuous monitoring and improvement.

How can Employee Training Impact Food Safety Standards?

Employee training plays a crucial role in instilling proper hygiene practices, safe food handling, and hazard awareness. The well-trained staff ensures consistent adherence to food safety protocols, reducing the risk of contamination.

How does Technology, such as Food Safety Software, Enhance Hygiene and Compliance?

Food safety software automates processes, facilitates real-time monitoring, centralizes data, and offers insights. It enhances traceability, simplifies record-keeping, and ensures compliance with regulations which contributes to better hygiene and adherence to standards.


Food safety software has become increasingly important in recent years due to the rise of foodborne illnesses and the need for strict compliance with regulations. These software solutions enable businesses to keep track of food safety procedures, monitor potential hazards, and ensure that everything complies with regulations. 

Moreover, with the increasing demand for food safety software, businesses are looking for cheap and robust facility inspection applications.

On that note, the aforementioned food safety software are the best in class, with unique features that enhance different business operations.

We recommend going on a trialing spreee to see which programs work best for your business, without directly signing up for a paid solution. Doing so will give you a better idea of your exact business needs vs. whatever food safety management tools that you're considering paying for.

Frequently Asked Questions

  1. What is HACCP, and why is it crucial for ensuring food safety?

HACCP, or Hazard Analysis and Critical Control Points, is a systematic preventive approach to food safety. It identifies, evaluates, and controls hazards in food production. It's crucial as it helps prevent, eliminate, or reduce potential risks, ensuring the safety of food products.

  1. How can businesses implement effective food safety practices in their operations?

Businesses can implement effective food safety practices by developing and following a comprehensive food safety management system, providing employee training, conducting regular inspections, and leveraging technology such as food safety software to streamline processes.

  1. What are the key components of a comprehensive food safety management system?

A comprehensive food safety management system includes risk assessments, standard operating procedures (SOPs), hygiene practices, employee training, regular inspections, documentation, and continuous monitoring and improvement.

Unify Operations, Safety and Maintenance
Unite your team with an all-in-one platform handling inspections, maintenance and daily operations
Get Started for Free
Simplified Food Safety & Operations Management With Xenia!
Get Started for Free
Rated 4.9/5 stars on Capterra

Latest Articles

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

Illustration for empty FAQ section.
No FAQs Found

Looks like there's no data available in our FAQ section at the moment.