🎉 Xenia raises $12M Series A and announces 2 new AI capabilities

Learn More

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Restaurant Management Software

‍Run Compliant, Consistent Restaurant Operations Across Every Location

Xenia helps multi-location restaurant operators manage food safety, equipment maintenance, and daily operations with mobile-first task management. From temperature logs to opening checklists, ensure compliance and standards at every location.
Trusted by 250+ multi-location brands | 7,000+ stores managed daily
Newk's Eatery
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas
Newk's Eatery
Tipsy Putt
Huck's Market
Mach 1
OnCue
Adidas

Drive Compliance and Operational Consistency Across Every Restaurant Location

Build Sophisticated Workflows That Capture Operational Complexity Subtitle: Stop relying on verbal instructions and tribal knowledge. Build procedures that guide teams through complex processes with embedded photos, videos, and conditional logic that adapts to different scenarios.
Maintain Food Safety Compliance

Stay ahead of health inspections with automated temperature monitoring and digital food safety logs

Automate refrigerator and freezer temperature logs
Execute HACCP and FSMA compliance plans
Trigger corrective actions for failed checks
Document incidents with photos and timestamps
Keep Equipment Running with Automated Work Orders

Keep ovens, freezers, and kitchen equipment running with scheduled preventive maintenance and automated work order creation.

Schedule recurring maintenance for all equipment
Auto-route requests to techs or vendors
Submit maintenance requests via QR codes
Mobile-first request submission capabilities
Get Complete Multi-Location Visibility

Monitor compliance and performance across all locations without visiting every restaurant

AI-powered trend analysis across locations
Track inspection compliance scores across all restaurants
View analytics dashboards with real-time data
Benchmark locations with automated scoring
Audit Insights dashboard showing performance ratings across 350 locations with 93% average score, audit activity scores for five auditors, and question section insights including flag categories like temperature violations and safety compliance.
Streamline Shift Changes & Communication

Eliminate chaos during shift transitions with clear handoffs and task visibility

Assign opening and closing tasks clearly
Document shift issues on mobile with timestamped photos
Require acknowledgments for critical policy updates
Chat within tasks for instant clarification

How Leading Brands Run Smoother
Operations With Xenia

Power MarketTipsy PuttNewk's EateryHillStone Restaurant GroupBacari

360+

Locations Digitized

Power Market completely transformed operations from manual paper-based systems to automated digital workflows across the entire network.

100%

Process Automation

Eliminated manual HR approvals, task routing, and operational checklists, reducing administrative overhead and increasing accountability.

Multi-Format Standardization

Xenia unified Power Market's operations across diverse store types, including beer caves, car washes, and regional layouts with consistent standards.
"We moved everything from paper to online... from verbal checklists and instructions into scheduled tasks and scheduled checklists. Xenia helps automate everything."
Fidaa Mohrez
Senior Director of Operational Systems, Power Market

40%

Faster Task Resolution

Operational tasks resolved 40% faster with digital checklists and automated task-tracking systems.

100%

Staff Adoption

Complete adoption across all locations with bilingual checklists and QR code access for instant process deployment.

30%

Admin Reduction

Reduced administrative time through streamlined communication and automated documentation, ensuring consistent safety and cleanliness standards.
“Xenia enabled us to document our daily processes digitally, making the deployment of consistent operating processes & checklists across our restaurants instantaneous.”
Owner
Multi-Unit Operator, Tipsy Putt

100+

Franchise Locations

Franchise locations with streamlined digital audit processes, replacing manual Excel-based Rose Reports completely.

Automated Scoring

Significant time savings through automated audit scoring calculations and professional PDF report generation with photos.

Digital Transformation

Eliminated manual calculations and streamlined the field audit process for both Rose Reports and line checks.
"We've got a lot of manual stuff going on, but as we get bigger, we're going to have to look at this in a more streamlined fashion. Xenia saves us a ton of time with the platform."
Brad Forsythe
Field Business Consultant, Newk's Eatery

40+

Restaurant Locations

Restaurant locations with streamlined digital audit processes ensure consistent operational excellence and quality standards.

Automated Scoring

Digital audit process with automatic scoring calculations, eliminating manual processes and enhancing documentation accuracy significantly.

Quality Assurance

Standardized quality monitoring across all locations, maintaining consistent service standards and operational excellence benchmarks.
"The digital audit process has transformed how we maintain quality standards across our locations. Xenia's automated scoring saves us significant time while ensuring consistent operational excellence."
Operations Manager
Field Operations, Hillstone Group Restaurants

100%

Daily Operating Compliance

Compliance with daily operating checklists was achieved across all 8 Bacari restaurant locations through standardized protocols.

Centralized Communication

Eliminated fragmented communication channels by consolidating all operational processes into one unified platform for seamless information flow.

Enhanced Training Efficiency

Streamlined employee onboarding and training processes, ensuring consistent delivery of Bacari's service standards across all locations.
"Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations."
Deputy Director of Operations
Bacari Restaurants

Ready to Streamline Restaurant Operations Across Every Location?

Join multi-location restaurant operators like Newk's Eatery, Dave's Hot Chicken, and Slim Chickens who trust Xenia to maintain food safety, reduce equipment downtime, and ensure compliance at every location. Start free or book a demo to see Xenia in action.
Xenia Mobile Agenda Mockup
Woman in apron on Tablet

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

What is Xenia and how does it help restaurants with checklists and task management?

Xenia is a comprehensive workforce operations platform designed to streamline operational execution, safety compliance, and overall accountability factor for restaurants.

As a restaurant checklist software, the platform has extensive task management capabilities to facilitate efficient opening and closing procedures (*among various other things), ensuring adherence to operational workflows and regulatory requirements. Restaurants can create customized checklists for various tasks, such as pre-shift setup, cleaning routines, inventory management, and more.

On top of that, the platform's intuitive interface and mobile accessibility empower restaurant staff to efficiently complete tasks, track progress, and maintain operational excellence.

How does a restaurant checklist app enhance productivity and organization in a restaurant setting?

A restaurant checklist app is a mobile application that enables restaurant staff to access, complete, and manage checklists and tasks from anywhere, at any time.

With these programs, restaurant back-of-house staff members can easily view assigned tasks, receive notifications for upcoming or overdue activities, and document task completion with notes and photos.

This level of mobility and accessibility promotes greater productivity, collaboration, and organization among restaurant teams, ensuring that all operational tasks are efficiently executed and documented.

What features should I look for in restaurant opening and closing checklist software?

When evaluating restaurant opening and closing checklist software, it's essential to consider features such as customizable templates for pre-shift setup and shutdown procedures, task assignment and delegation capabilities, real-time progress tracking, and integration with other operational systems.

In addition to that, your desired restaurant task management software should also offer flexibility to adapt to specific restaurant workflows and compliance requirements, ensuring that opening and closing procedures are performed consistently and efficiently to maintain operational excellence.

Eventually, it comes down to your actual requirements vs. whatever you're looking to buy. Feel free to reach out to us for a guided tour of Xenia, and how it can help your restaurant business thrive effectively!

What role does restaurant task management play in improving operational efficiency?

Restaurant task management is integral to optimizing workflow, communication, and productivity within a restaurant environment.

For instance, by centralizing any type of restaurant task or work order, assignments, and real-time communication, a software helps ensure that all team members are aligned with operational objectives.

Responsibilities are clearly defined, and tasks are completed in a timely manner.

This level of organization and oversight contributes to smoother operations, reduced errors, and enhanced customer satisfaction in restaurant establishments.

In the long run, you're not only looking at better task management and monitoring, but it also adds up to the accountability factor for restaurant businesses, ensuring that nothing falls short of perfection.

🎉 Xenia raises $12M Series A and announces 2 new AI capabilities

Learn More

White cross or X mark on a black background.
Restaurant Task Management Software

Worry-free restaurant task management for every location.

Xenia unifies daily restaurant task management, operations, facilities maintenance and compliance with tools to effectively monitor & manage daily tasks, food safety and equipment maintenance.
Xenia Cafe and Restaurant Use Case

Unify Maintenance, Daily Operations and Food Safety For Multi-Locations

Daily Tasks & Checklists
  • Create custom checklists & SOPs and attach to tasks
  • Assign to teams and employees with attached category, location, asset and priority
  • Track progress and measure
Temperature Monitoring
  • Bluetooth sensors for freezers, refrigerators and probes
  • Automated workflows for out of range temperatures
  • Corrective action tracking
  • Incident Reports
Maintenance Work Orders
  • Assign to teams and employees
  • Assign category, location, asset and priority
  • Attach operations templates
Preventive Maintenance
  • Schedule recurring work orders on a unified calendar
  • Filter by category, location, asset and priority
  • Attach inspections, logs, SOPs and checklists
Smart Inspections
  • Inspection Templates with If/Then Logic in Steps
  • Trigger Follow-up questions
  • Trigger Notifications and Corrective Actions
Incident Reports
  • Create Reports by taking image or completing digital form
  • Save all relevant information
  • Corrective action execution
  • Organize, filter and export to PDF and Excel
Corrective Actions
  • Review Templates Submissions for Failed Steps
  • Schedule or Assign Corrective Actions
  • Connect Resolution to Issue Identified for Analysis
Compliance Audits
  • HACCP plan execution
  • FSMA compliance execution
  • Inspection & Audit Schedules
  • Compliance Reports (PDF & CSV)
Team Chats
  • Individual and team chats
  • Company announcements
  • In-task chats for teamwork
  • Secure message history
Analytics Reports
  • Employee performance dashboard
  • Asset work order history
  • Template submission dashboard
  • Organize, filter and export to PDF and Excel

See Xenia in Action

Explore the Task Management and learn how to use its features interactively.

MulTI-Location

Manage Every Location with One Operations Platform

Unify compliance, standardized procedures, maintenance and daily operations across every location in one place.
Unlimited Workspaces
Toggle Between Locations
Unified Reporting
Powerful Dashboard
User interface of Xenia task and work orders app showing workspace selection with Happy Café Austin, Houston, Dallas, and El Paso, and task lists by status including In Progress and On Hold.
Xenia Checklist Mockup
Robust Restaurant Checklists

Ensure Consistent Quality With a Repository of Customizable Restaurant Checklists

Schedule recurring tasks and assign to staff for completion on mobile
Maintain standard operational procedures to clarify processes
Create smart inspections with conditional steps and corrective actions
Collect employee feedback on workplace operations and operationalize insight
Get Started for Free
Xenia Mockup
Automated Temperature Monitoring

Enable Fast, Accurate Temperature Logs with Bluetooth Sensors

Record data from sensors in freezers, refrigerators and food probes
Continuously monitor asset temperature and humidity with LoRaWAN sensors
Connect hand-helds and probes to Xenia using Bluetooth
Set corrective action workflows for out of range readings
Get Started for Free
User interface showing a Task & Work Orders dashboard with tasks like Kitchen Inspection, Fix front door, and Window cleaning, each with status, category, and priority levels; also displaying a mobile screen to create a new task for Oven Cleaning with options to add images, checklist, assignee, and buttons to cancel or create the task.
Maintenance Work Orders

Spot, Assign, and Correct Issues Faster than Ever

Efficiently assign, track, and evaluate work orders to minimize resolution time
Conduct mobile inspections  with attached images and in-task chats
Allocate tasks to available staff, complete with pertinent details
Analyze work progress by team, category, asset and location
Get Started for Free
Xenia Work Schedule Mockup
Preventive Maintenance

Boost Equipment Performance and Avoid Breakdowns

Schedule maintenance for ovens, stoves, freezers, etc.
Ensure core equipment is operational and efficient
Log temperature and meter readings to identify potential issues
Notify managers and initiate corrective actions on failed inspections
Get Started for Free

Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
4.9/5 stars based on reviews from
Xenia Mockup
Incident Reports

Ensure Every Incident is Reported, Resolved & Accounted For

Create incident reports from any device
Automate corrective action assignment
Automate notifications for reported incidents
Organize and export reports for compliance
Get Started for Free
Facility Safety Inspection interface showing a checklist with tasks: adequate lighting and slip hazards, with corrective tasks assigned and statuses like Open and In Progress dated July 7, 2023.
Corrective Actions

Ensure every issue is addressed and resolved

Review template submissions, evaluating failed steps
View employee availability and assign or schedule for completion
Create work orders from failed steps to address issue
Review corrective action progress and export reports to PDF or Excel
Get Started for Free
Digital inspection report dashboard and mobile quality inspection app showing progress, score, status, and action buttons.
Compliance Audits

Execute HACCP and FSMA Plans with Detailed Reporting

Carry out inspections and audits for HACCP and FSMA compliance
Organize and export reports with ease
Assign and track corrective actions for failed inspections
Showcase your history of corrective action for compliance support
Get Started for Free
User interface showing messaging app chat windows with text conversations and emoji picker.
Team Chats

Boost Team Coordination with Real-Time Collaboration Resolved

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
Get Started for Free
Dashboard showing task summary with 147 open tasks, 53 in progress, 12 on hold, and 200 completed; task list with descriptions, categories, locations, assigned persons, statuses, priorities, due dates, and templates; bar chart of tasks by employees with David Oshodi leading; pie chart of tasks by category; and team task count leaderboard.
Analytics Reports

Analyze work for every team, asset and location

Analytics summaries for work and staff
Export Reports to PDF and Excel
Advanced filters to create custom reports fast
Track asset health and access historical work logs
Get Started for Free

Growing with 10,000+ customers, rapidly!

Top view of a modern white sneaker with orange and gray accents on a light gray textured surface.
"I'm using the platform for bi-weekly check-ins with the teams. I've seen huge alignment from Xenia because the whole team is there discussing guidelines—the do's and don'ts—so we're consistent throughout all stores, all cities and states."
Adidas
Sr. Visual Manager
ACE Hardware brand logo.
"We're being more efficient, so we're giving more time to customer service versus rushing past someone. I know what the plan is for today, so I have time to talk about this issue with this person in a calm way. The overall mood of the store is less chaotic."
ACE Hardware
Owner/Operator
Temp Stop logo
"There's more getting done. That's what we wanted. The managers are occupied, Xenia acts as a second set of eyes in the store, with its recurring tasks and digital audit trail.”

“Getting all of our employees across multiple locations to adhere to daily processes has been a challenge. Xenia’s checklist scheduling features have essentially eliminated that concern.”

Tempstop
Owner • Retail

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

What is Xenia and how does it help restaurants with checklists and task management?

Xenia is a comprehensive workforce operations platform designed to streamline operational execution, safety compliance, and overall accountability factor for restaurants.

As a restaurant checklist software, the platform has extensive task management capabilities to facilitate efficient opening and closing procedures (*among various other things), ensuring adherence to operational workflows and regulatory requirements. Restaurants can create customized checklists for various tasks, such as pre-shift setup, cleaning routines, inventory management, and more.

On top of that, the platform's intuitive interface and mobile accessibility empower restaurant staff to efficiently complete tasks, track progress, and maintain operational excellence.

How does a restaurant checklist app enhance productivity and organization in a restaurant setting?

A restaurant checklist app is a mobile application that enables restaurant staff to access, complete, and manage checklists and tasks from anywhere, at any time.

With these programs, restaurant back-of-house staff members can easily view assigned tasks, receive notifications for upcoming or overdue activities, and document task completion with notes and photos.

This level of mobility and accessibility promotes greater productivity, collaboration, and organization among restaurant teams, ensuring that all operational tasks are efficiently executed and documented.

What features should I look for in restaurant opening and closing checklist software?

When evaluating restaurant opening and closing checklist software, it's essential to consider features such as customizable templates for pre-shift setup and shutdown procedures, task assignment and delegation capabilities, real-time progress tracking, and integration with other operational systems.

In addition to that, your desired restaurant task management software should also offer flexibility to adapt to specific restaurant workflows and compliance requirements, ensuring that opening and closing procedures are performed consistently and efficiently to maintain operational excellence.

Eventually, it comes down to your actual requirements vs. whatever you're looking to buy. Feel free to reach out to us for a guided tour of Xenia, and how it can help your restaurant business thrive effectively!

What role does restaurant task management play in improving operational efficiency?

Restaurant task management is integral to optimizing workflow, communication, and productivity within a restaurant environment.

For instance, by centralizing any type of restaurant task or work order, assignments, and real-time communication, a software helps ensure that all team members are aligned with operational objectives.

Responsibilities are clearly defined, and tasks are completed in a timely manner.

This level of organization and oversight contributes to smoother operations, reduced errors, and enhanced customer satisfaction in restaurant establishments.

In the long run, you're not only looking at better task management and monitoring, but it also adds up to the accountability factor for restaurant businesses, ensuring that nothing falls short of perfection.