FACILITY MANAGEMENT SOFTWARE

Facility management that makes everything more manageable.

Xenia streamlines facility operations by integrating inspection, log and SOP creation with mobile friendly work order management for everything from preventive maintenance to housekeeping.

No credit card required
Work Order Management

Efficiently Assign, Track, and Analyze Work Orders

View availability and assign tasks to teams or individuals
Monitor task progression in real-time across devices
Attach inspections, SOPs, logs, and checklists to standardize work
Generate insightful reports to evaluate team efficiency and tenant satisfaction
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Preventive Maintenance

Plan Ahead with Maintenance, Task, and Meeting Calendars

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Set recurring work orders, meetings, inspections or PPM tasks
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Automatic employee notification when work is to be completed
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Enrich tasks with templates, images, associated assets and locations
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Monitor progress in real-time on any device, staying on top of all operations
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Operations Template Builder

Build Inspections, Logs, SOPs and Checklists in Minutes

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Design detailed templates with unlimited steps and diverse response types
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Monitor each submission in real time with checklist scores, images, and notes
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Add image and note attachments to each step for better instruction clarity
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Export detailed reports and share with property owners, promoting transparency
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Procedure Template Library

Enhance Speed and Quality with Ready-to-Use Templates

Access a free public library with 100s of templates
Save to library to customize, attach images and notes
Assign to teams with live progress tracking and checklist scoring
View every entry in full detail, export reports to PDF & Excel
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Try Xenia Out For Free and Streamline Operations

Ready to manage work more efficiently? No Credit Card Required
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Mobile Inspections

Ensure Safety and Security for Staff and Customers

Conduct  logic powered inspections from any device
Regularly inspect emergency systems, ensuring readiness
Comply with OSHA, ADA and other regulatory standards
Perform hazard and risk assessments, log issues for correction
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Corrective Actions

Ensure every issue is addressed and resolved

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Review template submissions, evaluating failed steps
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View employee availability and assign or schedule for completion
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Create work orders from failed steps to address issue
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Review corrective action progress and export reports to PDF or Excel
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Asset Work History

Maintain Detailed Records for Optimal Asset Health

Access comprehensive asset work history complete with all associated work
Monitor asset health over time, identifying patterns and predicting future needs
Export reports in PDF and Excel formats for analysis and sharing
Stay updated with automated emails & push notifications
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Team Chats

Ditch Radio and Email for Integrated Chats

Instantly message any team member for quick chats
Send company-wide announcements, ensuring team alignment
Form groups, share updates, and foster collaboration
Mention users in tasks for efficient teamwork
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Analytics Reports

Analyze work for every team, asset and location

Gain insights from analytic summaries on every property, asset and team
Filter and organize reports by category, asset, location, and assignee
View charts to identify trends, potential issues, and growth opportunities
Export reports in PDF or Excel for easy sharing and analysis
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Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.
Xenia Workflow

Experience the Benefits of

Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

Enhance Communication and Transparency

No more delayed updates or waiting for radio confirmations. Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

Leverage Powerful Analytics

Xenia provides insightful data analytics and custom reports, empowering you to make informed, data-driven decisions to improve your operations.

Join the Movement & Optimize with Xenia

Frequently Asked Questions

Got a question? Find our FAQs here. If your question hasn't been answered here, contact us.

What is the importance of facility maintenance in ensuring operational efficiency and tenant satisfaction?

Facility maintenance plays a critical role in ensuring the smooth operation of buildings and facilities.

In that order, regular maintenance activities such as equipment inspections, repairs, and preventive maintenance help prevent costly breakdowns, reduce downtime, and extend the lifespan of assets.

As a manager, if you were to maintain a safe and comfortable environment, the overall effect of these activities will reportedly contribute to increased tenant satisfaction, retention and above all, safety!

Moreover, proactive maintenance practices enhance energy efficiency, reduce environmental impact, and ensure compliance with regulatory standards, ultimately supporting the overall success of the facility.

How does effective facility management contribute to organizational success?

Effective facility management involves the strategic coordination of people, processes, and resources to optimize the performance of physical assets and support organizational objectives.

Facility managers oversee a wide range of functions including maintenance, space planning, budgeting, security, and sustainability initiatives.

By implementing efficient maintenance practices, ensuring compliance with regulations, and fostering a productive work environment, facility managers contribute to cost savings, risk mitigation, and enhanced productivity.

What are the key challenges faced in facility maintenance, and how can they be addressed?

Facility maintenance faces various challenges, including aging infrastructure, budget constraints, changing regulatory requirements, and evolving technology.

To address these challenges, facility managers can adopt proactive maintenance strategies such as preventive maintenance and predictive maintenance to minimize downtime and reduce repair costs.

In addition to that, leveraging technology solutions such as computerized maintenance management systems (CMMS) can streamline maintenance workflows, optimize resource allocation, and improve data-driven decision-making.

Moreover, collaborating with skilled contractors and vendors, conducting regular audits, and prioritizing sustainability initiatives can also help overcome maintenance challenges and ensure facility resilience.

How can facility managers enhance communication and collaboration within their teams to improve facility management outcomes?

Effective communication and collaboration are essential for successful facility management.

Facility managers can implement various strategies to enhance team communication, such as establishing clear communication channels, conducting regular meetings, and utilizing collaboration tools and software.

Providing training and development opportunities for staff to enhance their technical skills and fostering a culture of accountability and transparency can also promote collaboration and alignment towards common goals.

Furthermore, soliciting feedback from stakeholders, encouraging cross-functional collaboration, and recognizing and rewarding teamwork can foster a collaborative work environment and drive continuous improvement in facility management outcomes.