Fleet management is just one of the many businesses that have benefited from the power of technology to streamline processes and promote collaboration. Many businesses see the benefits of using fleet vehicle maintenance software to track repair costs, administer services remotely, and automate workflows.

In this article, we will talk about the best vehicle inspection apps out there.

6 Best Vehicle Inspection Apps: Our Top Picks For 2024

1. Xenia

First up, Xenia is the best car inspection software. It has many fully configurable, out-of-the-box solutions designed for executing inspection audits and other related tasks.

A comprehensive set of capabilities, including work order management, AI-powered SOP generator, customizable checklists and operations templates, and communication tools, are included within the software, which takes a comprehensive approach to vehicle inspection activities.

Inspectors can additionally assign these procedures to various assignees and engage them directly on-site with real-time in-app updates, in addition to planning and mapping their audit operations in Xenia. Frontline employees can share photos taken within the app while they are out in the field conducting inspections, operations, or maintenance tasks. This allows their line supervisors to monitor the entire process as it moves through its many stages.

Customizable Inspection Checklist

Your journey with Xenia will start with creating an inspection checklist. Xenia's digital inspection software has an incredible collection of completely configurable checklists.

The ability to start with pre-made templates or customize checklists via a drag-and-drop interface is flexible enough to match the unique needs of your business's operations.

You can choose to have the service provider create customized checklists based on your present formats, which adds convenience and guarantees that the software will integrate seamlessly with your current workflows.

Furthermore, a built-in AI-powered SOP-generating tool within the application offers further customization, shareability, and rapid online SOP generation flexibility.

Additionally, Xenia assists businesses in converting to a paperless workflow, which results in accelerated inspection processes, fewer errors, and enhanced accessibility and quality of data.

Task Assignment Directly from Checklists

Once you’ve created a checklist, Xenia will allow you to set up procedures and guidelines for work assignments, reminders, and report transmission right from the checklist itself. 

Xenia ensures that no task slips between the cracks when the right people are involved at the right times. Approvers and task owners who have immediate access to audit findings receive automatic notifications, streamlining the process and guaranteeing prompt action. Additionally, Xenia allows users to use the digital inspection report software, which should also include adjustable reminders and notifications, to schedule and assign inspections by person or location. 

Tracking and reviewing the status of audits will allow you to see a complete picture of your operations and ensure that inspections are completed on schedule.

Mobile Accessibility for Easy Data Logging

Xenia is mobile device-friendly and features an easy-to-use UI. Staff members are able to perform inspections and read reports from anywhere, in addition to the workplace, thanks to its cross-platform compatibility. 

Xenia has features that let you easily attach photographs, e-signatures, simple annotation tools, time and geolocation stamps, and more to simplify difficult tasks. 

Additionally, because it is a cloud-based application, it contains advanced navigational features that make it easier to use, like sections that group related questions and response buttons that are color-coded. 

In-app Communication

Thanks to the in-app chat feature of Xenia, you can directly communicate with your employees about the inspection and keep them always updated - be it through team announcements or 1:1s.

Pricing

• Free Forever: Free trial for up to 5 users
• Starter: $99 / month for 15 users
• Premium: $199 / month for 15 users with unlimited access to all the core features
• Custom: Need something tailored to your organization? 

Book a call to get your quote.

2. Connecteam

Connecteam has a ton of features, including robust tools for managing employees and the workplace, that make creating inspection checklists simple. 

Its editable checklists are ideal for inspections, and you can make activities according to necessary maintenance or repairs. For access while on the go, it also features an easy-to-use mobile app.

These can be altered to suit your requirements, and you can make separate lists for other car types or inspection kinds. Multimedia is supported by checklists and forms as well, so you can attach assets to support inspections, such as audio notes and photographs. You may even start creating your checklists by using the Driver Vehicle Inspection Report template that Connecteam offers. 

Features

• Task Management: The task management tool can be used to handle maintenance and repair issues that are found during inspections. Tasks can be quickly created via the web interface or mobile app, and then distributed to team members. 

• GPS Tracking: Additionally, Connecteam features a real-time GPS tracker that logs workers' whereabouts while they're at work. This information can be used to confirm that car inspections happen when and where they ought to. 

• Communication Tools: An in-app chat feature, which updates the feed for disseminating company-wide messages, and a corporate directory that enables you to rapidly locate and instantaneously contact staff members.

Pricing

• Small Business Plan: $0
• Operations Basic: $35/mo for the first 30 users
• Operations Advanced: $59/mo for the first 30 users
• Operations Expert: $119/mo for the first 30 users

3. Clue

Clue is a single pane of glass that provides extensive features for asset management and maintenance. With only one click, you can flag problems and its user-friendly app will automatically locate nearby assets. 

With its easily integrated templates that can be customized, Clue's inspections are comprehensive and compliant, allowing for the best asset management possible. Clue is compatible with eMaint and HCSS Equipment360, two of the most popular equipment management systems. Because of this connectivity, technicians can effortlessly synchronize inspection data, maintenance plans, and repair records between platforms, guaranteeing a current and consistent picture of the condition and health of every asset.

Features

• Custom Checklists: Their flexible inspection templates are made to meet your unique needs. Using forms made for different asset types can help operators improve productivity and standard compliance. Comprehensive inspections can be carried out with ease thanks to these customizable templates.

• Breakdown Alerts: Report malfunctioning equipment with only one click. Our system makes sure that breaks are promptly documented and communicated, which expedites the repair procedure and keeps your business operating continually.

• Regulation Ready: Effectively meet DOT and OSHA regulations. With simple export choices for comprehensive project oversight, our solution is built to maintain compliance with your inspections. Keep a confident step ahead of the rules.

Pricing

• Contact the vendor

4. Driveroo

Driveroo is a fleet and vehicle inspection management system geared for bigger fleets. 

 Driveroo stands out thanks to its time-saving features. One of these is a live inspection dashboard where you can keep an eye on the progress of previous, present, and future inspections. 

In addition, you will be able to use a variety of tools to estimate the cost of auto repairs, as well as unique asset visualizations and inspection workflows. Additionally, you can handle concerns noted during inspections by creating actionable tasks with variable priority levels. 

Features

• Take Photos/Videos: Use voice-to-text comments, videos, and images to record comprehensive information so that service technicians can act fast and guarantee first-time corrections.

• Stop Pencil Whipping: Take the extra precautions that prevent operators from skipping inspections or pencil whipping. It is quick and simple to use with "Single Tap" and "All Clear" settings.

• Automate Reporting: Automate the process of creating inspection reports that can be seen or shared instantly on the web or mobile devices. Customization of reports is possible for use with clients.

Pricing

• Driveroo Essentials: $5 per asset per month
• Driveroo Pro: $7 per asset per month
• Driveroo Enterprise

5. FleetGO

FleetGO is a fleet management system with advanced warehousing, transportation, and vehicle inspection capabilities. 

FleetGO's extremely configurable and scalable platform is its strongest feature. When needed, you can utilize the convenient vehicle checklist included in the app to inspect automobiles. Every checklist can even have representational evidence added to it. Its real-time tracking interface is very appealing, and you should have no trouble getting used to it. 

Numerous other features are included, such as tire pressure monitoring, geofencing, and remote vehicle diagnostics. These can be put into practice to increase fleet efficiency and provide prompt problem-solving. 

Features

• Automated Daily Checks: The app automates the daily vehicle inspection process, ensuring compliance with DVSA guidelines and enhancing road safety.

• Custom Checklists: Users can create personalized checklists tailored to specific vehicles, making the inspection process more relevant and thorough.

• Detailed Reporting and Secure Storage: The app offers comprehensive reporting, including photos and GPS validation, with all data securely stored online for easy access and compliance tracking.

Pricing

• Contact the vendor

6. GoAudits

GoAudits fleet check software assists managers, drivers, and fleet owners in streamlining inspections while increasing compliance and vehicle uptime. It allows businesses to give risk management and safety first priority because to its comprehensive features, scalability, and configurable solutions.

Access real-time visibility with insightful dashboards and reports. Look more closely: is this a failure that occurs often on several teams or sites? Is broader action required?

Make wise choices to modernize your working methods so that daily safety and quality are improved.

Features

• Custom Inspection Checklists: Make as many checklists as you like depending on the kind of vehicle and the needs for the inspection, or modify the pre-made templates for vehicle inspection checklists.

• Mobile Inspections: With the help of the easy-to-use mobile app for vehicle inspections, your drivers will be able to perform inspections while on the move. The app lets them snap pictures, annotate them, add notes, assign corrective measures, and much more.

• Geo Tagging: Record the GPS coordinates of every examination. This not only keeps track of the locations where your vehicles are driven but it may also be used to pinpoint areas where maintenance issues are common.

Pricing

• Contact the vendor

What is a Vehicle Inspection App?

Fleet managers, business owners, and drivers can all benefit from using a vehicle inspection app. It is a valuable digital tool that helps keep vehicles roadworthy through routine inspections, promotes driver and customer safety by quickly identifying problems with the vehicle and taking appropriate action, and uses scheduled notifications to remind inspectors to finish vehicle checks.

A field technician conducts the mobile inspection, and the data is instantly synchronized in real-time to the office or produced as a report for the client. Mobile inspections can also be carried out offline, as many inspection job sites are remote. The data can be gathered offline with an inspection mobile app and transferred to the cloud when internet connectivity is restored.

Why Use One

Reducing downtime and maintaining the safety of vehicles is essential to the smooth running of transportation and fleet management businesses. Fleet managers require efficient inspection and reporting systems in addition to continuous visibility into the state of vehicle repairs.

Choosing the appropriate vehicle inspection software necessitates a tool that is easy enough for a field team to learn and use, while also having the ability to record and present the appropriate inspection data.

Features of the Best Inspection App

The best tool should be easy to use and adaptable to any organization or use case. To have the best inspection app for your business, you need the following:

• Ease to Use and Adopt: The most effective inspection apps should be simple to use and integrate easily into the workflows of your entire staff. You should be able to design and customize inspection operations rapidly.

• Fast Time to Value: The top inspection apps must benefit your company immediately. Dedicated customer success teams should be in place to make sure your company is getting the most out of the inspection app, and there should be clear protocols in place to assist you with implementing and getting started with the app platform.

• Secure and Compliant: To ensure that data is handled and stored correctly, the greatest inspection apps will have strong cloud software security and be built to comply with HIPPA, GDPR, OSHA, and any other business-specific regulations.

• Data Integrations and Insights: The best inspection applications will work seamlessly with other cloud apps that your company already utilizes. Operations executives should be able to make better decisions by using real-time business insights from sophisticated analytics and reporting capabilities.

These elements should be taken into account when evaluating inspection apps and technology to make sure you have tools that can help you grow your business, automate important business operations, and improve productivity.

Final Thoughts

Look for features that will help you increase productivity, expedite inspections, and maximize vehicle, driver, and customer safety when selecting vehicle checklist software.

Adding a tool such as Xenia to your maintenance process gives you important insights that help you gauge effectiveness, pinpoint areas for development, and maximize your bottom line.