11 Best FoodDocs Alternatives For Businesses In 2025

Every year, the food industry develops new methods to make customers' and food business owners' lives simpler and more productive. Over the last several years, the sector has experienced a lot of growth, particularly with the globalization of food markets and the effects of technology. 

Improving customers' eating habits with the best FoodDocs alternatives and automating food business processes are just two examples of how the sector accepts innovation.

Using efficient and innovative methods to ensure food safety is unquestionably a step forward for a more contemporary organization.

Why is Food Safety & A Food Safety Software Important?

All food businesses, including a cafe, restaurant, bar, cafeteria, or a shop, need to recognize that disregard for some food safety practices poses gravely dangerous risks and know how adequate food safety practices can ensure safe operation for their customers consistently.

Can you think of how many businesses still use paper-based accounting? The goal of a digital food safety solution is the same as that of accounting software: to assist the business in creating, monitoring, and managing its daily activities. 

Food safety documentation is a time-consuming procedure, and numerous tasks are often overlooked. Paper-based solutions are obsolete because they cannot provide a high degree of food safety.

11 Alternatives to FoodDocs For Businesses

FoodDocss Alternatives Detailed Comparison

1. Xenia - #1 FoodDocs Alternative with Enhanced Capabilities

Best for: Xenia is best for multi-unit food operations, including restaurants, cafés, catering services, and food manufacturing facilities.

Xenia, the best FoodDocs alternative, stands out from its competitors by taking a comprehensive approach to food safety management. Xenia also offers a comprehensive solution that works on all phases of food safety, including the process of ingredient acquisition to the delivery of the end-product.

In contrast to FoodDocs, preoccupied with ensuring food safety compliance using basic HACCP plans and audits, Xenia is more of a holistic approach to food safety compliance system, comprising all facets and operations of the process, procurement of food, and production to final distribution of the products.

A powerful platform supported by Xenia enables multi-unit businesses to maintain high food safety standards, avoid spoilage, and guarantee compliance thanks to a powerful toolset, which consists of temperature data, inspection, and real-time analytics. 

By using Xenia, businesses will be able to get out of rudimentary conformity, giving their operations more room to work things out; it also offers a more all-around good experience to the employee and consumer.

The simple user interface and strong analytics of the app will make it an outstanding choice for every business. Xenia offers the all-in-one solution that combines the daily operations, the facilities, and the compliance, making everything simpler in terms of food safety management.

Xenia is the most qualified alternative to FoodDocs as the software is aimed not only to address compliance-related issues but also to combine the essential elements of operational management. With the planned preventive maintenance and temperature recording to direct communication between the team members, and online inspections, Xenia has a complete solution that allows one to continuously control the safety of foods in the entire operation. 

In contrast to FoodDocs, which focuses more on food safety compliance using static checklists and reports, Xenia provides a built-in solution with automation, analytics, and streamlined communication, which allows businesses to decrease the level of human error and enhance efficiency in the overall processes.

Key Features That Make Xenia a Better Choice

Temperature Monitoring

Real-time monitoring of temperature-sensitive equipment such as fridges and freezers is provided using Xenia. The system will issue real-time alerts in case any temperature goes out of the safe range using Bluetooth sensors.

Such auto-checking allows for keeping food qualities intact and avoiding any spoilage, which are the main requirements to stay within food safety standards.

Mobile Inspections and Audits

Xenia makes food safety more effective by enabling the mobile inspection and audit to be done on-site, resulting in fewer paper forms and manual data entry. Using the end-to-end audit trails, any action is captured, making it accountable.

In addition, the branded reports are automatically created and sent to management, so that reviewing those reports takes no time, and corrective action may take place as soon as possible.

Custom Checklists and Templates

The Xenia checklist builder will ease the burden of monitoring compliance with HACCP guidelines and other regulatory measures. Businesses are able to design single-use AM/PM checklists, temperature checks, or any customized audit to further comply with their operations. Such flexibility guarantees uniform procedures in all places and across shifts.

Seamless Integration

Xenia will enable seamless integration with the tools you already use, and all property management systems, IoT devices, as well as other industry-specific platforms, will work and communicate with it.

Through repetition of common tasks and customizing with existing systems, Xenia mitigates the task of manual tracking and increases the efficiency of operations in every unit.

Real-Time Analytics and Reporting

Xenia gives real-time performance and data tracking via customizable dashboards. From temperature records to compliance reports, you can get all the details with these current reports that give you great insights on food safety operation efficiency, bottlenecks, and making informed data-driven decisions to optimize food safety management.

Comprehensive Training and Support

A major distinguishing feature of Xenia is its emphasis on user training and after-sales support. Xenia provides comprehensive training in order to make sure that all the staff are well-prepared to use the platform effectively.

Access video tutorials and interactive guides through QR codes to get teams up to speed on how to use the most important features, such as inspection, audits, and reporting. Manager onboarding to establish workflows, incorporate existing systems, and personalize checklists and templates.

Why Choose Xenia?

Xenia is transforming the way food safety management is practiced, providing a cohesive environment that addresses all issues related to inspection and teamwork. In contrast to FoodDocs, having a strictly defined focus on HACCP plan creation, Xenia sets the businesses with a wider array of tools that can be used to simplify operations.

It combines real-time task monitoring, proactive facility management, and team communication, but it is all done on a cloud-based system where compliance and efficiency are guaranteed. 

Food safety with Xenia will be an activity that runs day-to-day, making teams able to manage their work effortlessly, solve problems well before they occur, and make informed data-based decisions to improve their operational uniformity and minimize manual work.

What Users Say

“Easy, fast, efficient, and great support. If you don't like something, say something and the Xenia team will make it right, even if that means building out something custom for your needs.” - Sean., Food & Beverages

Xenia's Pricing

Xenia offers flexible plans for growing and enterprise multi-location businesses.

• Premium: Advanced multi-site management with automations. Includes custom dashboards, automated corrective actions, equipment QR codes, work request routing, and premium support. Let’s chat about pricing.
• Enterprise: Tailored workflows and advanced analytics for 10+ locations. Includes Premium features plus a dedicated account manager, onboarding, integrations, template digitization, and add-ons like SSO and temperature monitoring. 

Contact Xenia to get a tailored quote based on your business size and needs.

2. MasterControl Inc.

Best for: regulated industries needing an integrated Quality Management System (QMS) to streamline compliance and product lifecycle management.

MasterControl Inc. develops QMS software solutions that help regulated industries bring their products to market quicker while also lowering overall costs and enhancing internal efficiency. MasterControl protects a company's important information throughout the product lifecycle.

According to MasterControl, their mission is to provide life-changing solutions to more people sooner by providing a closed-loop eQMS with audits, training, document control, CAPA, SOP, regulatory compliance, validation, and supplier management. 

The platform assists businesses in digitizing, automating, and connecting quality and compliance operations across the regulated product development life cycle.

Key Features

• Digital Document Management: Cloud architecture and a secure method for digitally vaulting and managing documents.
• ‍Supported: Change Control: Tools for dealing with regulations, job instructions, and engineering change.
• ‍Training and Exams: Training duties are automated, from routing and tracking to follow-up and escalation.

Pricing

• Ask the vendor for a quote.

4. SafetyChain

Best for: Process industries seeking real-time visibility and improved team collaboration across production and quality operations.

SafetyChain is a digital plant management platform used by over 2,000 process industries to enhance company-wide performance. By removing paper and point solutions, it combines production and quality teams with data and insights, tools, and real-time operational visibility and control. 

SafetyChain, which is used on the shop floor, links operators, FSQA, maintenance, EH&S, and leadership with equipment and supplier performance.

SafetyChain is well-suited for enterprises wishing to upgrade their quality management systems and acquire a competitive advantage in their market, thanks to its straightforward design and configurable capabilities.

Key Features

• Communication: Manage supplier interactions using numerous channels, such as phone or email. 
• Documents: Capture and save documentation linked to vendors and their goods or services.
• Conformance Records: Allows users to develop, monitor, and maintain correct, auditable compliance data.

Pricing

Contact SafetyChain for pricing information

5. Wherefour

Best for: Food manufacturers needing an ERP system with batch tracking and inventory control for improved traceability.

A contemporary, simple-to-use, and easy-to-implement manufacturing ERP/traceability solution that allows your team to execute batch and lot tracking/tracing, inventory control, formula management, batch and variance pricing, customer orders, and vendor buying.  

Wherefore is compatible with any internet-connected device, including tablets and smartphones. The simplicity of production planning, monitoring, and inventory recording is among our favorite features of Wherefour. 

We are a certified organic company, and having all of our data in one spot makes auditing so much easier. Wherefore is designed for traceability, and it never fails!

Key Features

• Document Management: Manages each vendor's critical papers, such as food safety plans, invoices, and other business paperwork.
• Incident Reporting: Reports food quality issues to suppliers for compensation. Internal auditing reports for food safety or quality issues are also supported.
• Visualization Tools: Displays food safety incidents in visual dashboards to track real-time food safety trends.

Pricing

Contact WhereFour for pricing information

6. SafetyCulture

Best for: Businesses needing a mobile-first platform for inspections, incident reporting, and compliance management

SafetyCulture is a mobile-first operations platform that provides you with the information, tools, and procedures you need to operate safely, reach higher standards, and improve on a daily basis, so that you can provide a better way to work. 

What began as a digital checklist software has grown into a platform for doing inspections, raising and resolving concerns, managing assets, and educating staff on the move. 

Key Features

• Conduct Routine Inspections: Using custom checklists or occupational health and safety templates, conduct exhaustive inspections available for download from the Public Library.
• Heads Up: When hazards or risks are found, announce new or revised procedures so that workers may contact management or relevant individuals and take immediate action.
• Reports: Create inspection, corrective, or preventative actions, and audit reports to be maintained in a secure central repository and retrieved when regulatory offices seek compliance.

Pricing 

• Free: $0/ user/Up to 10 users
• Premium: $24/seat/month, Premium when billed annually
• ‍Enterprise: Ask the vendor

7. Icicle ERP

The Icicle ERP system serves as the backbone of food businesses all around the globe.

Their solution bridges the gap between your company's demands and those of regulators, providing an innovative cloud-based system to manage the complete food manufacturing process in one location.

They started with the idea that food safety should be straightforward, regardless of local legislation, product varieties, or facility count. 

Icicle ERP adapts to suit the specific and developing demands of the food sector via the input of our dynamic user community, giving a full end-to-end solution that evolves with your company.

Key Features

• Centralized Inventory Database:Using a single unified database, you can manage and monitor all inventory information across warehouses and retail locations.
• ‍Stock History Reporting: View the history of particular goods and compare the sales performance of new to old stock to influence purchase choices.
• ‍Asset Tracking: Track inventory assets across warehouse facilities by using barcode or radio-frequency identification (RFID) technology with specialist readers or mobile apps.

Pricing 

• Contact Icicle ERP for pricing information

8. Prodsmart

Best for: SMB manufacturers looking to digitize operations, optimize production, and track performance in real time.

Prodsmart is a gateway to digitalization for SMB manufacturers. It is a full, modular solution that prepares every factory environment for the future of manufacturing. 

Prodsmart provides statistics to SMBs. Prodsmart helps them completely understand their surroundings, improve their operations, and adapt to change rapidly by collecting knowledge on their whole production. This provides SMBs with the confidence to make data-driven choices, negotiate from a position of power, and accelerate company development.

Real-time shop floor data collecting, operations management, and machine control are used to manage production lines. Alerts for any difficulties or downtime linked to complete machines or machine components may be used to monitor machine status.

Key Features

• Real-time Dashboards: For networked production, easily arrange moving components with real-time data.
• Scheduling and Inventory Management: Manage the MRP (material requirements planning) schedule and inventory effectively.
• Visual Workflows: Seamlessly track performance and stay organized with an intuitive workflow view.

Pricing 

Contact Prodsmart for pricing information

9. Bluecart

Best for: Restaurants, bars, and cafes needing an inventory and procurement management system for streamlined order processing

Unlike FoodDocs, which is geared specifically towards the needs of restaurants and bars, Cloud-based BlueCart is designed to meet the unique needs of restaurants, bars, cafes, hotel chains, and fast food restaurants regardless of size. BlueCart offers one of the most comprehensive sets of features available, amping up the efficiency and productivity of your operations. 

One of the compelling elements of BlueCart is its sleek and easy-to-use app that works with both iOS and Android. With the mobile app, restaurant managers can now manage and oversee their inventories and manage their place of procurement on the go. Also, with one-click ordering, restaurant managers can now place repetitive orders quickly and easily with their favorite suppliers. Nothing seems to be easier than this.

Additionally, BlueCart's user-friendly technology also provides a seamless order management experience. Companies can simply send an order to their suppliers, track shipment progress, and monitor the inventory levels of their warehouse all through a desktop or mobile device. Furthermore, including resume details including BlueCart's features of being extremely innovative, such as its availability to push notifications and cut-off settings. 

Key Features

• Order management: Efficient order management improves the procurement process and productivity.
• Customer Network: An extensive network of potential consumers and suppliers increases business prospects. 
• Order check-ins: Order check-ins and inventory changes are automated to ensure correctness. 

Pricing 

• Starting from $10

10. Peachworks

Best for: Restaurants and caterers requiring an all-in-one solution for inventory management, scheduling, and POS integration.

When it comes to restaurant and catering management solutions, PeachWorks is another ideal FoodDocs alternative. Rather than just offering some of the functionality of FoodDocs, PeachWorks provides a full suite of options for companies in the food service industry. These include inventory management, recipe, POS integration, employee scheduling, forecasting, and analytics — all neatly integrated through the cloud.

The tool gives you full control over inventory management. You can manage supplies for a busy restaurant kitchen or track all the ingredients for your catering events right inside Peach Works. Each process is streamlined from physical counts, invoices, transfers, and waste management. Optimal utilization of resources is shown by minimizing waste.

Users can generate and assign tasks according to the staff members’ availability of flexible hours easily. This feature not only ensures that the workers are available to get the work done, but it also facilitates significantly the communication within the workplace, making sure that everyone knows the work that has to be fulfilled using the staff it has available on-site every moment of the workday. Further making work easier, overtime pay is managed, shared employees, and shift trades are just a couple of clicks away if you are using PeachWorks.

Key Features 

• Import/Export Database: Enables easy data movement and integration with external systems, hence improving interoperability. 
• Supplier and buy Order Management: Makes it easier to manage suppliers and handle buy orders, ensuring that goods arrive on time. 
• Cash Management: Offers instruments for measuring cash flow and managing financial transactions, assuring financial stability and responsibility.

Pricing 

• Contact vendor

11. Push Operations

Best for: Restaurants needing a cloud-based labor management system to automate payroll, time tracking, and scheduling.

When it comes to optimizing restaurant labor management, Push Operations makes a good FoodDocs alternative with a complete suite of cloud solutions dedicated to making payroll, time tracking, and task scheduling all work together. Push Operations also goes beyond food inventory and focuses on the needs of HR managers and recruiters in the restaurant industry.

Push Operations' biggest step up is its automation feature, which allows HR managers to automate payroll, time tracking, and tasks. Push is a platform built for the food industry, and as such, has many features that are of great use in the restaurant industry, such as the onboarding of employees, remote access, and the ability to forecast sales.

Key Features

• Calendar Management: Simplifies scheduling, organizes meetings, prioritizes projects, monitors deadlines, and fosters cooperation by sharing information with teammates.
• Alerts/Notifications: Sends real-time alerts and notifications to managers and staff about critical occurrences, ensuring prompt reactions and proactive management.
• Customizable Reports: This tool generates customizable reports on many elements of labor management, allowing firms to examine trends, identify areas for development, and make data-driven choices.

Pricing 

• Starter -$5
• Pro -$6
• Premium 0$10
• Custom

What is FoodDocs' HACCP-based Food Safety Management System?

FoodDocs offers a Food Safety System with an integrated HACCP plan builder, which is meant to assist clients in becoming compliant faster than the old technique and save time on maintaining compliance.

FoodDocs may not always satisfy your particular needs or the unique requirements of your practice. In such a case, you still have a number of the best FoodDocs alternatives to choose from. 

It's also a good idea to read our reviews to obtain a comprehensive understanding of each software and then share your own experiences.

Overview of FoodDocs Benefits

FoodDocs Pros

Quick HACCP Plan

With the help of FoodDocs' AI, you can create an internationally authorized HACCP (Hazard Analysis and Critical Control Point) Plan that meets all regulatory requirements. 

Increased Brand Trust

FoodDocs contributes to further appreciation and confidence in the brand by demonstrating to customers and other stakeholders that your food business is managed safely. 

Training and Team Management

FoodDocs enables you to manage all of your team's training, as well as any necessary food safety certifications and seminars, in one place, enhancing employee understanding of food safety and the necessity of food hygiene.

FoodDocs Cons

Cost Disparity

Compared to the best FoodDocs alternatives like Xenia, FoodDocs is priced at a relatively higher price point, which isn’t the most ideal option, particularly considering you’re a food business that has just started off.

Complicated Multi-step Onboarding Process

FoodDocs requires its users to go through an extensive registration process and provide basic information, which eventually leads to a friction-filled procedure for organisations and ultimately delays access to the platform.

On the other hand, Xenias' seamless onboarding experience is created with ease of use in mind, allowing for quick account set-up.

Limited Visibility in FoodDocs

A lack of visibility in the FoodDocs dashboard is a major point of contention due to the fact that it provides information without an in-depth view of features. 

AI-Powered SOP Writer

Lacking AI-powered functionality for SOP creation, FoodDocs has skipped a significant feature for streamlining processes and enhancing efficiency in the food business.

Final Thoughts

Food businesses that use technology are more likely to understand the demands of the market and provide products and services that are more innovative. 

Artificial intelligence has had a significant influence on the food business. Why not make full use of the best FoodDocs alternatives to make our food safer to consume and food safety easier?

Try Xenias' digital Food Safety Management System for hassle-free and effective compliance with food safety requirements. With our smart software, you can manage your team from your fingertips and remotely monitor food safety tasks.

Book a demo today