Small Business ManagEment

Run Your Small Business with confidence

Organize daily operations, quality assurance and maintenance management with an easy-to-use toolkit.

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Standardize, Assign and Track Work All in One Place

Enable teams with clear direction, support and accountability without the headache of paper, spreadsheets and radio.

Operational Forms

Inspections, SOPs, Logs & Checklists with Logic Automations
Custom Template Builder
Pre-Built Template Library
Public URL & QR Code Forms

Daily Operations Management

Assign tasks to teams and individuals
Attach images, forms, asset, location, category & priority
Live progress tracking & reports

Work Schedules

Schedule recurring tasks and view on a calendar
Alert employees of upcoming tasks
Complete work on mobile with images, notes and forms

Brand Standards

Create Standard Operating Procedures
Attach to tasks for employee completion
Measure adherence with checklist scoring and images

Smart Inspections

Inspection Templates with If/Then Logic in Steps
Trigger Follow-up questions
Trigger Notifications and Corrective Actions

Requests and Approvals

Work request only permissions
Approve and assign requests
Communicate with requester
Track cost of request

Asset Work History

View every task or work order
Store images of asset
Track cost of maintenance

Analytics & Reports

Easy Group, Filter & Sort
Export to PDF or Excel
Work Analytics Dashboard
Employee Performance Reports

Operational Forms

Digitize Forms, Checklists, Inspections and Logs

Develop customized operating procedures to standardize work processes

Design safety and quality inspections to maintain the highest standards

Create data logs to track meters, measurements and temperatures

Start from scratch or customize a pre-built public template

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Daily Task Management

Manage Daily Tasks with Ease and Precision

Distribute tasks to teams or employees with ease

Document every task with images, notes, and chats

Notify employees and complete work on mobile

Complete checklists, inspections, logs and other forms

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Work Schedules

Schedule Recurring Tasks to Ensure Accountability

Develop customized operating procedures to standardize work processes

Design safety and quality inspections to maintain the highest standards

Create data logs to track meters, measurements and temperatures

Start from scratch or customize a pre-built public template

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Brand Standards

Eliminate excuses, pencil-whipping and subpar work standards

Provide employees with detailed instruction on every task

Track time spent on tasks and compare over time

Require images, notes and template submissions

Track progress in real time with analytics dashboards

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Smart Inspections

Elevate Inspections with Automation Workflows

Build if/then logic into inspection steps

Automate corrective task creation from failed steps

Trigger follow-up questions, images and notifications

Deploy with public URLs, QR codes or task assignment

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Asset Work History

Maintain Detailed Records for Optimal Asset Health

Access comprehensive asset work history complete with all associated work

Monitor asset health over time, identifying patterns and predicting future needs

Export reports in PDF and Excel formats for analysis and sharing

Stay updated with automated emails & push notifications

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Requests and Approvals

Approve and Assign Work Requests in Seconds

Manage maintenance work order requests, tenant repairs, IT tickets and more.

Capture every task detail with images, notes, and chat records

Get notified of inbound requests, approve and assign work orders in minutes

Track and measure costs and resources associated with each request

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Team Chats

Centralize Team Communication with Chats and Announcements

Instantly message any team member for quick chats

Send company-wide announcements, ensuring team alignment

Form groups, share updates, and foster collaboration

Mention users in tasks for efficient teamwork

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With Ready-to-Use Templates

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Checklist

Xenia Workflow

Experience the Benefits of Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

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Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

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Enhance Communication and Transparency

Your business moves as one in the required direction.
Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

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Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

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Xenia Checklist Completion Dashboard GIF

Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

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Xenia Tasks and Work Orders Dashboard GIF

Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

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